What you need for a Spring Festival

Use this shopping list to prepare the practical side of your Spring Festival, from serving equipment and seating to decorations, tents and sound gear. Check what is already in stock before buying anything, especially reusable tableware, tables, chairs and vases. Plan for the full guest count, plus a small buffer for breakages, spills and late arrivals. Food, drinks and weather protection are the items most often left until the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Folding tablesqty 12
Beer tablesqty 8
Chairsqty 120
Buffet tablesqty 4
Bar stoolsqty 8
Clapper sticksqty 4
Blanketsqty 12

Tableware

Dinner platesqty 120
Pastry platesqty 100
Soup bowlsqty 80
Glassesqty 180
Coffee cupsqty 100
Knivesqty 120
Forksqty 120
Spoonsqty 100
Serving spoonsqty 12
Serving traysqty 10

Decorations

Buntingqty 12
Paper flowersqty 80
Table decorationsqty 16
Vasesqty 12
Artificial flowersqty 24
Balloonsqty 100
Balloon ribbonqty 2
Tableclothsqty 16
Name badgesqty 120
Allergen cardsqty 20

Equipment

Wireless speakersqty 2
Mixer
Microphoneqty 2
Extension cordsqty 6
Power stripsqty 6
Coolersqty 6
Coffee machinesqty 3
Kettlesqty 2
Food warmersqty 4
Induction platesqty 2
Thermos flasksqty 8

Kitchen

Cutting boardsqty 8
Chef's knivesqty 6
Mixing bowlsqty 8
Steel pansqty 4
Pliersqty 8
Measuring cupsqty 4
Coolersqty 8
Serving plattersqty 16
Bread basketsqty 8
Foil holdersqty 3

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 8

Cleaning

Waste binsqty 12
Waste binsqty 4
Broom setsqty 4
Mopsqty 4
Bucketsqty 4
Hand broomsqty 6

Sports equipment

Ring toss setsqty 3
Wooden gamesqty 4
Footballsqty 4
Colored pencilsqty 30
Coloring pagesqty 100
Skipping ropesqty 6

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Sweetener - 2 boxes
- Semi-skimmed milk - 10 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Cassis Lime - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- Rosé - 12 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 20 kilograms
- Lemonade syrup - 4 bottles
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Fresh mint - 10 bunches
- Baguettes - 20 pieces
- Mini hard rolls - 150 pieces
- Whole wheat bread - 12 loaves
- Unsalted butter - 2 kilograms
- Young cheese - 4 kilograms
- Brie - 2 kilograms
- Hummus - 2 kilograms
- Chicken breast slices - 2 kilogram
- Ham - 2 kilograms
- Egg salad - 2 kilograms
- Strawberry jam - 3 jars
- Honey - 2 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Yogurt dressing - 3 bottles
- Mixed lettuce - 8 kilograms
- Cucumbers - 12 pieces
- Cherry tomatoes - 6 kilograms
- Bell peppers - 5 kilograms
- Red onions - 2 kilograms
- Carrots - 4 kilograms
- Radish - 2 kilograms
- Corn - 12 cans
- Olives - 3 jars
- Feta - 2 kilograms
- Potato salad - 8 kilograms
- Pasta salad - 8 kilograms
- Rice Salad - 5 kilogram
- Chicken satay - 250 pieces
- Vegetarian skewers - 100 pieces
- Mini meatballs - 250 pieces
- Quiche Slices - 150 pieces
- Vegetarian quiche slices - 80 pieces
- Tomato soup - 15 liters
- Vegetable soup - 10 liters
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Tortilla chips - 8 bags
- Salted peanuts - 4 kilograms
- Mixed nuts - 3 kilograms
- Cheese straws - 6 boxes
- Syrup waffles - 8 packs
- Apple pies - 8 pieces
- Chocolate cakes - 5 pieces
- Vegan cake - 2 pieces
- Gluten-free cake - 2 pieces
- Cookies - 10 packs
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 5 kilograms
- Strawberries - 5 kilograms
- Watermelons - 4 pieces
- Herb butter - 12 tubs
- Salt - 1 kilogram
- Pepper - 250 gram
- Paprika powder - 250 gram
- Italian herbs - 3 jars
- Olive oil - 3 liters
- Balsamic vinegar - 2 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Napkins - 500 pieces
- Paper cups - 300 pieces
- Paper straws - 250 pieces
- Coffee filters - 3 boxes
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- Sponges - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Disinfectant spray - 4 bottles
- Cleaning wipes - 6 packs
- Trash bags - 80 pcs

Tips

Count plates, bowls, cups and glasses against the number of guests before shopping. For a buffet, allow at least one dinner plate and one pastry plate per person, plus 10% extra for replacements.
Buy or collect weather protection early. Party tents, blankets and weatherproof storage should be ready before the forecast becomes uncertain, because outdoor shelter and dry storage are difficult to arrange on the day.
Plan serving equipment separately from guest tableware. For each buffet area, allow at least two serving spoons and one serving tray, then add allergen cards so guests can identify dishes without asking volunteers.
Prepare drinks and cooling supplies in advance rather than waiting for setup. Chill drinks several hours before guests arrive and keep enough glasses or cups available for people who move between the bar and outdoor seating.
Finish decoration and identification supplies before the event week. Name badges, table numbers, bunting, tablecloths and balloon ribbon are small items that are easy to forget but slow down setup when missing.

Frequently asked questions

How many plates and glasses do I need for a Spring Festival?: Start with one dinner plate and one glass per guest, then add 10% extra. If you are serving pastries or dessert, plan one pastry plate per guest as well; for 50 guests, that means at least 55 of each needed item.
How much food and drink should I buy for a Spring Festival?: Base quantities on the confirmed guest list and add 10% for unexpected guests, spills and second servings. For drinks, plan two to three servings per person for the first hour, then adjust for the event length and weather.
When should I buy decorations and tableware for a Spring Festival?: Buy non-perishable decorations, name badges, tablecloths and disposable supplies at least one week ahead. Check stock and do the main shopping two to three days before the event, leaving the final day for chilling drinks and preparing fresh food.
What should I bring if the Spring Festival is outdoors?: Bring party tents, blankets, weatherproof storage and any cordons needed for the site. Have the tents and storage ready at least one day before the festival, and confirm the weather forecast again on the morning of the event.

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