What to buy for a sports clinic

A sports clinic needs more than balls and cones. You also need clear station equipment, timing tools, refreshments, serving supplies and a safe way to power and run the reception area. Use the participant count and number of activity stations to set quantities, then check the list at least one week before shopping. Drinks, name badges, dietary details and safety supplies are easy to leave until the final day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 60
Beer tablesqty 6
Coat racksqty 2

Sports equipment

Exercise matsqty 30
Footballsqty 12
Basketballsqty 10
Volleyballsqty 10
Conesqty 40
Vestsqty 60
Agility laddersqty 6
Low hurdlesqty 12
Resistance bandsqty 30
Skipping ropesqty 20
Whistlesqty 8
Stopwatchesqty 6
Portable goalsqty 4

Equipment

Portable speakerqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4

Catering

Coolersqty 4
Coffee machinesqty 2
Thermos flasksqty 6
Water jugsqty 8
Groceries
- Spa Blauw - 120 bottles
- Sparkling water - 24 bottles
- Orange juice - 8 liters
- Apple juice - 8 liters
- Sports drink - 48 bottles
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Whole wheat wraps - 100 pieces
- Whole grain bread - 6 loaves
- Young cheese - 3 kilos
- Turkey breast - 2 kilos
- Plain hummus - 2 kilos
- Cream cheese spread - 1 kilo
- Mixed salad - 2 kilos
- Tomatoes - 5 kilos
- Cucumbers - 10 pieces
- Bell peppers - 3 kilos
- Red onions - 1 kilo
- Chicken breast - 5 kilos
- Vegetable soup - 15 liters
- Whole wheat baguettes - 10 pieces
- Croutons - 1 kilo
- Yogurt - 60 servings
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 6 kilos
- Muesli bars - 60 pieces
- Unsalted nuts - 2 kilos
- Raisins - 1 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salty pretzels - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 liter
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Cleaning sponges - 2 packs
- Disinfectant wipes - 4 packs

Tableware

Reusable cupsqty 100
Platesqty 70
Cutlery setsqty 70
Serving plattersqty 12
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Food tongsqty 6

Safety

First aid kitsqty 2
Instant cold packsqty 12
Sunscreenqty 4

Cleaning

Waste binsqty 6
Broom setsqty 2
Mop headsqty 2
Bucketsqty 3

Tips

Plan equipment by station, not just by participant. For a group of 10 to 12, allow at least one ball or main activity item per station and keep extra cones and bibs available for changes.
Buy or pack two to three drinks per participant for the first hour, then add one drink per person for each additional hour. Chill them the day before rather than relying on a last-minute refrigerator.
Allow one sandwich or wrap per participant, plus 10% extra, and prepare separate options for every dietary requirement collected during registration. Keep soup in thermos flasks if it will be served away from the kitchen.
Pack one reusable cup, plate and cutlery set per attendee, plus 10% spare. Serving platters and serving spoons should be ready before catering arrives, not searched for during the first break.
Test the portable speaker, wireless microphone, extension cords and power strips at least one day ahead. Bring safety equipment, first-aid supplies and a printed participant list to the venue before the first group starts.

Frequently asked questions

What equipment do I need for a sports clinic?: Plan the core equipment around the programme: exercise mats, balls for the chosen sports, cones, vests, agility ladders, low hurdles, resistance bands and skipping ropes. For timing and instruction, allow at least one whistle and stopwatch per active coach or station.
How many drinks should I buy for a sports clinic?: Buy two to three drinks per person for the first hour, then one additional drink per person for every extra hour. Add roughly 10% spare, especially for outdoor sessions or warm weather, and chill the drinks the day before.
How much food do I need for a sports clinic?: Allow one sandwich or wrap per participant, plus 10% extra, and plan soup as an additional serving if it is on the menu. Finalise dietary and medical requirements before shopping, ideally at least one week in advance.
When should I check the sports clinic shopping list?: Do a full inventory one week before the clinic, including venue equipment and catering items. Shop for non-perishable supplies several days ahead, then chill drinks and prepare fresh food the day before.

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