What to buy for a skating tour

A skating tour needs more than skates and helmets. You will need clear route markers, participant information, lighting, communication equipment and a practical setup for registration and refreshments. Plan quantities around the number of skaters, with spare supplies for lost forms, wet weather and minor injuries. Hot soup, drinks and snacks are especially easy to underestimate when the tour takes place outdoors or finishes after dark.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 12
Party tentqty 2
Coat racksqty 4

Sports equipment

Ice skatingqty 50
Ice hockey helmetsqty 50
Ice skate guardsqty 50
Conesqty 20
Route arrowsqty 12
Rope barrierqty 2

Safety

First aid kitsqty 2
Emergency blanketsqty 10
Safety vestsqty 12
Flashlightsqty 8
Headlampsqty 8

Communication

Walkie-talkiesqty 8
Megaphone
Power banksqty 6
Clipboardsqty 4
Ballpoint pensqty 20
Participant wristbandsqty 60
Route mapsqty 60
Emergency contact formsqty 60

Lighting

LED string lightsqty 4
LED lanternsqty 8

Equipment

Coolersqty 4
Extension cordsqty 4
Power stripsqty 4
Thermos flasksqty 8

Kitchen

Soup kettlesqty 3
Serving spoonsqty 4
Coolers for foodqty 2

Tableware

Reusable cupsqty 80
Soup bowlsqty 60
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Bucketsqty 4
Spongesqty 6
Reusable cleaning clothsqty 12

Catering

Groceries
- Coffee - 2 packs
- Tea selection - 100 bags
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 4 liters
- Cocoa powder - 1 kilo
- Chocolate milk - 12 liters
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sparkling water - 6 bottles
- Still water - 8 bottles
- Lemons - 12 pieces
- Vegetable soup - 12 liters
- Vegan lentil soup - 8 liters
- Whole wheat bread - 10 loaves
- Baguettes - 12 pieces
- Butter - 1 kilo
- Plant-based margarine - 500 grams
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Nut mix - 2 kilo
- Muesli bars - 60 pieces
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 4 kilos
- Cookies - 6 packs
- Muffins - 60 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pepper - 1 jar
- Salt - 1 kilo
- Vegetable stock - 2 packs
- Olive oil - 1 bottle
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Trash bags - 60 pieces

Tips

Prepare one skate and one helmet for every participant, plus a small reserve if the rental provider allows it. Check sizes and reservations before the participant list closes, rather than waiting until the day of the tour.
Mark the route with arrows and cones at every turn, and keep extra markers available for sections that may be moved because of weather or ice conditions. Print one route map per group leader and a few spare copies.
Pack at least one first aid kit and emergency blanket for each safety team or mobile support point. Safety vests, flashlights and headlamps should be assigned before participants arrive, so nobody is searching for equipment after sunset.
Set aside one registration pack per participant: a wristband, route information and an emergency contact record. Bring extra pens and clipboards because forms are often completed outdoors, in gloves or under a shelter.
For the finish area, allow roughly 500 ml of drinks per participant and one filling snack per person. Use thermos flasks or soup kettles for hot soup, and keep coolers available for drinks that must stay cold.

Frequently asked questions

What equipment do I need for a skating tour?: You need skates, helmets, skate guards, route arrows, cones, route maps and participant wristbands. Add safety equipment such as first aid kits, emergency blankets, safety vests and lights, plus tables and chairs for registration and refreshments.
How many skates and helmets should I reserve?: Reserve one pair of skates and one helmet for every registered participant. If possible, add 5 to 10% spare equipment, especially when sizes are being collected in advance or the rental provider has limited stock.
How much food and drink should I buy for a skating tour?: Plan about 500 ml of drinks per participant and one substantial snack each. For a tour lasting several hours, provide soup or another warm option and keep a small extra allowance for volunteers and late arrivals.
When should I prepare the skating tour shopping?: Buy or reserve rental equipment as soon as registrations close, ideally at least 7 days before the tour. Purchase perishable food and chill the drinks 1 day before, then pack route and safety supplies for a final check on the morning of the event.

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