Sinterklaas Market Shopping List

Planning a Sinterklaas market takes more than buying decorations. You need enough stalls, tables, signs, lighting and serving supplies for the full opening period, plus drinks and snacks for helpers and visitors. This checklist covers the equipment and consumables to arrange before market day, from party tents and booth signs to coffee cups and cable mats. Check quantities against your number of stallholders, volunteers and expected visitors before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 8
Chairsqty 40
Foldable tablesqty 4
Tableclothsqty 16
Clothes racksqty 4
Storage cratesqty 12

Decorations

Sinterklaas flagsqty 20
Sinterklaas helper postersqty 12
Paper garlandsqty 20
Balloonsqty 100
Balloon weightsqty 12
Shoe gift boxesqty 6
Plastic mitersqty 10
Plastic staffqty 2
Decorative giftsqty 20
Booth number signsqty 12
Directional signsqty 12

Lighting

String lightsqty 8
LED lampsqty 12
Extension cordsqty 8
Power stripsqty 6
Cable matsqty 8

Tableware

Coffee cupsqty 80
Tea glassesqty 40
Water glassesqty 80
Cake platesqty 80
Pastry forksqty 80
Coffee spoonsqty 80
Serving plattersqty 20
Serving utensilsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coffee filtersqty 200
Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 4
Bread knivesqty 4
Serving plattersqty 12
Tongs and serving spoonsqty 12
Food containersqty 12
Aluminum foilqty 3

Equipment

Cash register
Payment terminal
Cash box
Walkie-talkiesqty 6
Megaphone
Flashlightsqty 6
Cable reelsqty 4

Catering

Groceries
- Coffee beans - 3 kilograms
- Black tea - 200 bags
- Herbal tea - 100 bags
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Whipped cream - 12 cans
- Hot chocolate - 12 liters
- Cocoa powder - 1 kilogram
- Cinnamon - 2 jars
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 6 bottles
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Beer - 48 bottles
- Alcohol-free wine - 6 bottles
- Spiced cookies - 8 kilograms
- Peppernuts - 6 kilograms
- Chocolate letters - 60 pieces
- Speculoos - 5 kilograms
- Filled speculaas - 4 kilogram
- Christmas loaf - 6 pieces
- Apple pie - 6 pies
- Butter cake - 4 kilograms
- Mini croissants - 120 pieces
- Mini sausage rolls - 120 pieces
- Mini cheese buns - 80 pieces
- Vegetarian mini snacks - 80 pieces
- Hummus - 2 kilograms
- Cucumber - 8 pieces
- Cherry tomatoes - 4 kilograms
- Grapes - 5 kilograms
- Apples - 60 pieces
- Mandarins - 8 kilograms
- Paper napkins - 500 pieces
- Paper cups - 300 pieces
- Wooden stirrers - 300 pieces
- Paper plates - 300 pieces
- Wooden forks - 300 pieces
- Baking paper - 4 rolls
- Cling film - 3 rolls
- Hand soap - 4 bottles
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
Drink dispensersqty 4
Thermos cupsqty 4
Serving plattersqty 12
Cooling platesqty 8
Cash envelopesqty 12
Price labelsqty 200
Wrapping paperqty 10
Gift ribbonqty 6
Gift bagsqty 100
Packing boxesqty 50
Rolls of tapeqty 12
Scissorsqty 8
Pen setsqty 12
Notepadsqty 8
Menu boardsqty 6
Clipboardsqty 6
Name badgesqty 60
Wristbandsqty 300
Cash Bagsqty 10
Safe
Small change traysqty 4
Price listsqty 20
Vendor Foldersqty 12
Floor plansqty 50

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 8
Waste binsqty 8
Waste binsqty 4
Toilet brushesqty 2

Tips

Plan one market stall or table setup for each confirmed stallholder, then add at least one spare table for registration, storage or refreshments. Confirm the final stall count before collecting rented booths.
Allow one clearly visible booth number sign and one directional sign for each main route or decision point. Put up route signs before opening so late arrivals do not need to ask volunteers for directions.
Prepare lighting and power before decorating: check every extension cord, power strip and cable mat, and test string lights and LED lamps at least one day beforehand. Keep cables covered wherever visitors will walk.
For the coffee and tea station, count coffee cups, tea glasses, water glasses, cake plates, pastry forks and coffee spoons for the expected rush rather than the average hour. Add a buffer of about 20% so the station does not run short during the busiest period.
Buy or collect drinks and snacks no later than the day before, then chill the drinks several hours before opening. Keep storage crates available for spare supplies, decorations and items that should stay out of sight.

Frequently asked questions

What do I need for a Sinterklaas market?: You need market stalls, tables, chairs, tablecloths, storage crates and any rented party tents, along with booth number signs and directional signs. Add Sinterklaas decorations, lighting, covered power cables, drinks, snacks and serving supplies for the coffee and tea station.
How many tables do I need for a Sinterklaas market?: Start with one table setup per confirmed stallholder and add at least one extra table for registration, refreshments or storage. Confirm the layout and booth registrations before placing the final rental or collection order.
How much tableware should I buy for the market?: Count cups, glasses, plates, forks and spoons for the expected visitor and volunteer numbers, then add around 20% as a buffer. For a busy market, check the serving station every 30 to 60 minutes and refill before supplies run out.
When should I prepare the Sinterklaas market supplies?: Collect booths, furniture, decorations and lighting at least one day before opening so you can check quantities and test the power setup. Buy perishable snacks and chill drinks several hours before the market starts.

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