What you need for a silent disco

A silent disco needs more than wireless headsets. You also need enough charging capacity, clearly marked music channels, safe cable management, drinks and practical serving supplies. This shopping list helps you prepare for the equipment and small items people often remember too late. Plan quantities around your guest list, and include backup headsets, extension cords and power strips before the venue opens.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 40
Bar stoolsqty 6
Clothes racksqty 2
Tableclothsqty 6

Equipment

Silent disco headsetsqty 120
Music channelsqty 3
Audio mixersqty 3
Music playersqty 3
Spare headsetsqty 10
Charging stationsqty 6
Extension cordsqty 8
Power stripsqty 8
Gaffer tapeqty 4
Cable tiesqty 100

Lighting

LED light setsqty 6
String lightsqty 8
Battery lanternsqty 6

Decorations

Wayfinding signsqty 8
Channel signsqty 3
Wristbandsqty 150
Table décorqty 6
Photo backdrop

Tableware

Reusable cupsqty 180
Wine glassesqty 40
Platesqty 120
Cutlery setsqty 120
Serving traysqty 12

Kitchen

Coolersqty 6
Ice containersqty 4
Thermos flasksqty 4
Coffee machinesqty 2
Kettlesqty 2
Serving spoonsqty 8

Cleaning

Microfiber clothsqty 12
Bucketsqty 3
Mopsqty 3
Hand broomsqty 2
Dustpan and brushqty 2
Disinfectant sprayqty 4
Hand soap dispensersqty 4
Pedal binsqty 6

Safety

First aid kits
Non-slip matsqty 6

Registration

Clipboardsqty 4
Pensqty 20
Name stickersqty 120
Cash tray

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 60 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Tonic - 6 bottles
- Alcohol-free beer - 48 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemonade syrup - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Ice cubes - 20 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Snack mix - 6 bags
- Popcorn - 5 bags
- Mini pretzels - 5 bags
- Raw vegetables - 8 kilos
- Grapes - 5 kilos
- Apples - 6 kilos
- Bananas - 5 kilo
- Hummus - 12 tubs
- Garlic sauce - 6 bottles
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mini bread rolls - 120 pieces
- Cheese slices - 3 kilos
- Vegetarian spreads - 12 tubs
- Gluten-free crackers - 6 packs
- Vegan snacks - 8 packs
- Diet biscuits - 4 packs
- Chocolate cookies - 8 packs
- Napkins - 250 pieces
- Paper straws - 150 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 2 bottles
- Hand sanitizer gel - 6 bottles
- Nitrile gloves - 2 boxes

Tips

Plan one headset per guest plus at least 5–10% spare headsets. For 50 guests, that means 53–55 headsets so one faulty unit does not stop the event.
Provide one clearly labelled channel sign for each music channel, and prepare wristbands or another simple way for guests to identify their group or access.
Charge every headset fully before guests arrive and bring charging stations for the event. Allow at least 3–4 hours for charging, depending on the equipment.
Use extension cords, power strips, cable ties and gaffer tape together. Tape down every cable crossing a walkway and keep chargers grouped near the equipment table.
For drinks, start with 2–3 drinks per person for the first hour, then add about 1 drink per person for each later hour. Bring reusable cups, coolers and ice containers so drinks stay cold.

Frequently asked questions

How many silent disco headsets do I need?: Buy or reserve one headset per registered guest, plus 5–10% spares. For 50 guests, prepare 53–55 headsets and test the spare units before opening.
How long do silent disco headsets need to charge?: Allow at least 3–4 hours for a full charge unless your equipment supplier specifies a different time. Charge them before the event and keep the charging stations available for returns or replacements.
How many drinks should I buy for a silent disco?: For the first hour, plan 2–3 drinks per person. Add about 1 drink per person for every additional hour, then adjust for the guest list, event length and whether catering includes drinks.
What backup supplies are needed for a silent disco?: Bring 5–10% spare headsets, at least two extra extension cords and power strips, plus gaffer tape and cable ties. Pack these before collecting the equipment so technical problems can be fixed without shopping during the event.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.