What you need for a silent disco

A silent disco needs more than headphones and a playlist. You also need enough transmitters, charging capacity, spare batteries, clear channel labels and a safe way to run cables across the venue. For food and drinks, plan tableware, water, coolers and serving equipment around your final guest count. Use this shopping list alongside your registration numbers so you do not run short on equipment or discover missing essentials during setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

High tablesqty 6
Benchesqty 6
Chairsqty 30
Coat racksqty 2
Clothes hangersqty 70
Buffet tablesqty 3

Equipment

Silent disco headphonesqty 70
Audio transmittersqty 3
Audio mixer
Music playersqty 3
Charging stationsqty 4
Extension cordsqty 6
Power stripsqty 6
Cable tiesqty 50
Gaffer tapeqty 4
Spare batteriesqty 20

Lighting

LED light barsqty 6
LED string lightsqty 4
Light standsqty 4

Decorations

Welcome sign
Channel stickersqty 3
Table décorqty 8

Tableware

Reusable drinking glassesqty 100
Reusable wine glassesqty 50
Reusable platesqty 80
Reusable cutleryqty 100
Serving traysqty 6

Kitchen

Water jugsqty 8
Thermos flasksqty 4
Coolersqty 6
Ice bucketsqty 4
Pliersqty 6
Serving spoonsqty 6
Bottle openersqty 4
Corkscrewsqty 2
Ice packsqty 20

Cleaning

Waste binsqty 6
Dustpan and brushqty 2
Broomqty 2
Mopqty 2
Bucketsqty 2
Cleaning glovesqty 6

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Prosecco - 6 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Sweetener - 1 box
- Lemons - 12 pieces
- Ice cubes - 20 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Salted peanuts - 4 bags
- Olives - 4 jars
- Cheese cubes - 3 kilograms
- Grapes - 4 kilograms
- Apples - 40 pieces
- Mini cucumbers - 30 pieces
- Carrots - 3 kilograms
- Hummus - 8 tubs
- Baguettes - 12 pieces
- Mini wraps - 100 pieces
- Herb cream cheese - 2 kilogram
- Smoked chicken breast - 2 kilograms
- Falafel - 2 kilograms
- Herbs - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 300 pieces
- Paper straws - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 10 pieces
- Microfiber cloths - 12 pieces

Tips

Count one silent disco headphone per confirmed guest, plus a small reserve for faults or late arrivals. Charge every unit before guests arrive and keep spare batteries available if the equipment uses them.
Allow at least one audio transmitter for each music channel you plan to offer. Save the playlists offline and test the music players, mixer and transmitter connections before setup day.
Do not leave power planning until the event starts. Check where the charging stations and lighting will stand, then bring enough extension cords, power strips, cable ties and gaffer tape to keep cables secure.
Label channels clearly with channel stickers and test the LED lights in the venue before guests arrive. Light stands and LED string lights can also help guests find the dance floor and entrance.
Buy or collect tableware for the final number of guests, including reusable drinking glasses, wine glasses, plates and cutlery. Add water jugs, thermos flasks and coolers so water and hot drinks remain available throughout the event.

Frequently asked questions

How many silent disco headphones do I need per person?: Plan for one headphone per confirmed guest and keep a few spares available. For 50 guests, prepare at least 50 working headphones and ideally 3 to 5 additional units for replacements or late arrivals.
How many transmitters are needed for a silent disco?: You need at least one audio transmitter for every separate music channel. Two transmitters cover two channels; three transmitters cover three channels, provided your headphones support those channels.
When should I charge silent disco headphones?: Charge the headphones and other rechargeable equipment fully before the event, preferably within 24 hours of opening. Test the charging stations and keep spare batteries available before guests arrive.
How many glasses and plates do I need for a silent disco?: Use your final guest count as the minimum for plates, cutlery and drinking glasses. For a 50-person event, prepare at least 50 of each item and add 5 to 10 extra if washing or collecting used items during the event is not possible.

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