What to Buy for a Relaxation Workshop

A relaxation workshop needs more than yoga mats and calm music. Participants should have a comfortable place to sit or lie down, something to cover their eyes, and easy access to water or tea without interrupting the session. This shopping list covers the practical equipment, serving supplies and atmosphere items needed for registration, guided exercises and a quiet refreshment break. Check what the venue already provides before buying furniture or kitchen equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 8
Foldable tablesqty 4
Tableclothsqty 4
Shoe racksqty 2

Sports equipment

Yoga matsqty 30
Meditation cushionsqty 30
Blanketsqty 30
Eye masksqty 30
Blocksqty 30

Decorations

LED candlesqty 24
Vasesqty 6
Houseplantsqty 8

Lighting

Atmosphere lightsqty 6

Equipment

Bluetooth speaker
Laptop
Extension cordsqty 3
Power stripsqty 3
Timerqty 2
Name card holdersqty 35
Clipboardsqty 3
Pensqty 40
Notebooksqty 35
Portable microphone

Tableware

Reusable mugsqty 35
Drinking glassesqty 35
Platesqty 35
Cutlery setsqty 35
Serving plattersqty 6

Kitchen

Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 2
Bread knivesqty 2
Serving spoonsqty 4

Cleaning

Broom
Dustpan and brushqty 2
Mop
Bucket
Waste binsqty 4

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 3 boxes
- Rooibos tea - 1 box
- Sugar - 1 kilo
- Honey - 1 jar
- Semi-skimmed milk - 4 liter
- Oat milk - 3 liters
- Non-carbonated water - 18 liters
- Sparkling water - 12 liter
- Apple juice - 6 liters
- Lemons - 8 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 1.5 kilos
- Carrots - 1.5 kilo
- Bell peppers - 8 pieces
- Grapes - 2 kilos
- Apples - 30 pieces
- Bananas - 30 pieces
- Mandarins - 30 pieces
- Unsalted almonds - 1 kilo
- Walnuts - 750 grams
- Rice cakes - 5 packs
- Whole grain crackers - 5 packs
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Young cheese - 1,5 kilo
- Avocados - 10 pieces
- Whole grain bread - 8 loaves
- Gluten-free bread - 2 loaves
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Napkins - 100 pieces
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 8 pieces
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
- Paper towels - 6 rolls

Tips

Provide one yoga mat and one meditation cushion per participant, then keep at least 10% extra available for late registrations or damaged equipment. Add one blanket and one eye mask per person if the workshop includes a longer relaxation exercise.
Plan two reusable mugs or drinking glasses per participant when tea and water are both served. For a group of 20, that means 40 pieces before adding a small reserve for staff and replacements.
Buy or gather enough extension cords and power strips to connect the speaker, laptop and atmosphere lights safely. Test the full setup at least one day before the workshop so you can replace missing adapters or faulty cables.
Prepare the refreshment service with kettles, thermos flasks, serving spoons and platters before shopping for food. Chilled drinks and hot tea should be ready before participants arrive, not during the first exercise.
Use soft lighting without leaving cables across walking routes. Count the LED candles, atmosphere lights and power connections during the room check, and keep the registration desk supplied with clipboards and name card holders.

Frequently asked questions

How many yoga mats do I need for a relaxation workshop?: Plan one yoga mat per registered participant and keep 10% extra. For 20 participants, prepare 22 mats so a late booking or damaged mat does not leave someone without one.
How many blankets and cushions should I buy?: Allow one blanket and one meditation cushion per participant, plus 10% spare. A workshop for 20 people therefore needs 22 blankets and 22 cushions.
How many mugs or glasses are needed for a workshop?: Provide two drinking vessels per participant if you serve both tea and water. For 20 people, prepare 40 reusable mugs or glasses, plus a few extra for the workshop team.
When should I buy and test the workshop equipment?: Check the equipment at least one week before the workshop and complete the final test 24 hours beforehand. Test the Bluetooth speaker, laptop, timer, lighting and power strips together in the actual room.

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