What you need for a rehabilitation center open house

An open house at a rehabilitation center needs more than coffee and printed invitations. Visitors move between reception, tours, demonstrations, and information areas, so supplies must support clear directions, accessible routes, and reliable presentations. Plan tableware and refreshments for the registered attendance, then add enough equipment for each demonstration and tour group. Use this list to check what must be bought, borrowed, collected, or tested before the doors open.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 120
Bar stoolsqty 6
Reception desk
Clothes racksqty 2
Bollardsqty 12

Tableware

Coffee cupsqty 100
Glassesqty 120
Platesqty 120
Cutlery setsqty 120
Coffee spoonsqty 100
Serving plattersqty 12
Serving tongsqty 8
Pitchersqty 8

Equipment

Laptopqty 2
Projector
Projection screen
Portable speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 8
Charging stationsqty 2

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Serving traysqty 8
Ice packsqty 16

Decorations

Balloonsqty 100
Balloon pumpqty 2
Tableclothsqty 12
Flower arrangementsqty 8
Directional signsqty 12
Presentation boardsqty 8
Photo framesqty 12
Battery string lightsqty 6

Catering

Groceries
- Coffee beans - 3 kilograms
- Tea bags - 200 pieces
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Cocoa powder - 1 kilogram
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Sugar - 3 kilograms
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Mini rolls - 180 pieces
- Whole grain bread - 8 loaves
- Mini wraps - 100 pieces
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Carrots - 3 kilogram
- Grapes - 5 kilograms
- Apples - 100 pieces
- Bananas - 60 pieces
- Mandarins - 60 pieces
- Yogurt - 6 kilogram
- Muesli - 2 kilograms
- Nut mix - 1 kilogram
- Raisins - 1 kilogram
- Gluten-free crackers - 6 packs
- Gluten-free rolls - 20 pieces
- Vegan toppings - 2 kilogram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Cookies - 10 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Cocktail sauce - 2 bottles
- Olive oil - 1 liter
- Salt - 1 pack
- Black pepper - 1 jar
- Napkins - 500 pieces
- Paper cups - 250 pieces
- Paper plates - 250 pieces
- Wooden stirrers - 300 pieces
- Trash bags - 60 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- All-purpose cleaner - 5 liters
- Disinfectant spray - 4 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces

Registration

Name badgesqty 150
Badge holdersqty 150
Ballpoint pensqty 30
Clipboardsqty 8
Visitor formsqty 150
Program bookletsqty 150
Information leafletsqty 300
Pen casesqty 6

Signage

Arrow stickersqty 40
Floor marking tapeqty 8
Chalkboardsqty 8
Markersqty 24
Rolls of tapeqty 12
Rope rollsqty 4

Sports equipment

Thera bandsqty 12
Gym ballsqty 6
Balance cushionsqty 6
Foam rollersqty 8
Hand weightsqty 12
Conesqty 20
Practice matsqty 12
Walkerqty 2
Elbow crutchesqty 4
Wheelchairsqty 4
Transfer boardqty 2
Practice step

Cleaning

Vacuum cleanerqty 2
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Waste binsqty 12

Safety

Warning signsqty 6
Non-slip matsqty 8
Flashlightsqty 4

Tips

Plan two to three drinks per visitor for the first hour, then about one drink per person for each additional hour. Keep coffee, tea, water, and chilled drinks available at separate points if visitors will be moving through several rooms.
Allow one complete place setting—cup or glass, plate, cutlery, and spoon—per catering guest, plus roughly 10% extra for breakage, spills, and visitors returning for another serving.
Prepare one clear information sign for reception, each tour route, demonstration rooms, toilets, and accessible entrances. Put signs up before the final room layout is set so they do not block doorways or emergency exits.
Match presentation equipment to the room and audience: test the laptop, projector, screen, speakers, and wireless microphones at least one day ahead. Bring extension cords and power strips, but keep cables covered and away from marked walking routes.
Keep fresh catering chilled until serving and collect it as close to opening time as practical. Check drink dates before the event, and provide coolers or ice packs if food or beverages will wait more than 30 minutes before service.

Frequently asked questions

What food and drinks do I need for a rehabilitation center open house?: Plan two to three drinks per person for the first hour and one more per person for each later hour. Match the food order to confirmed registrations and dietary requirements, with about 10% extra for late arrivals and second servings.
How much tableware should I buy for an open house?: Use one cup or glass, plate, cutlery set, and coffee spoon per expected catering guest, then add 10% spare stock. Provide serving platters, tongs, pitchers, and trays so food and drinks can be replenished without crowding the reception desk.
When should I prepare equipment for the open house?: Test the laptop, projector, screen, speakers, microphones, extension cords, and power strips at least one day before opening. Charge devices and set up charging stations before staff arrive for the final room check.
What do I need for accessible visitor routes?: Keep every marked route and emergency exit clear from setup onward, and place directional signs before visitors arrive. Check the route at least twice: once after furniture is placed and again immediately before opening.

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