Rehabilitation Center Open House Checklist

Use this checklist to plan a rehabilitation center open house from the first program decision to the final room setup. It covers visitor registration, guided tours, demonstrations, staff assignments, catering, accessibility, signage, and presentation equipment. Start early with the date, program, invitations, and tour bookings; leave fresh catering and the physical setup for the final day. The plan includes 65 tasks and 73 items so visitors can move through the center safely and staff know exactly where they need to be.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the date and program
2 people
Compile the tour
2 people
Select demonstrations
2 people
Assign staff to activities
2 people
Draft invitations
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Send parking information
Print the program
2 people
Prepare name badges
2 people
Book tours
Order catering
Check drinks and expiry dates
2 people
Test the equipment
2 people
Check accessibility
2 people
Clear emergency exits
2 people
Finalize room layout
2 people
Do the shopping
2 people
Pick up fresh catering
2 people
Clean rooms
3 people
Set up tables and chairs
4 people
Set up the reception desk
2 people
Mark the tour route
2 people
Place information signs
2 people
Hang decorations
2 people
Set up demonstration materials
4 people
Set up sound system
2 people
Test the presentation and video
2 people
Prepare coffee and tea
2 people
Set up the buffet
3 people
Chill drinks
2 people

Event

Staff the visitor desk
2 people
Register visitors
2 people
Distribute program
2 people
Direct visitors to activities
2 people
Give the opening speech
2 people
Guide tours
4 people
Demonstrate physiotherapy
3 people
Demonstrate occupational therapy
3 people
Demonstrate speech therapy
2 people
Explain rehabilitation equipment
3 people
Answer visitors' questions
4 people
Serve coffee and tea
2 people
Serve snacks
3 people
Refill drinks
2 people
Keep buffet and tables clean
2 people
Empty trash bins
2 people
Check toilets
Collect lost and found items
See visitors out
3 people

Aftercare

Clean up catering
3 people
Wash dishes
3 people
Switch off equipment
2 people
Store demonstration materials
4 people
Put furniture back
4 people
Remove decorations
2 people
Sort and remove waste
2 people
Thoroughly clean the spaces
3 people
Clean the restrooms
2 people
Return borrowed materials
2 people
Store unused catering
2 people
Archive registration list
Send thank-you message
Archive photo and video materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 120
Bar stoolsqty 6
Reception desk
Clothes racksqty 2
Bollardsqty 12

Tableware

Coffee cupsqty 100
Glassesqty 120
Platesqty 120
Cutlery setsqty 120
Coffee spoonsqty 100
Serving plattersqty 12
Serving tongsqty 8
Pitchersqty 8

Equipment

Laptopqty 2
Projector
Projection screen
Portable speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 8
Charging stationsqty 2

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Serving traysqty 8
Ice packsqty 16

Decorations

Balloonsqty 100
Balloon pumpqty 2
Tableclothsqty 12
Flower arrangementsqty 8
Directional signsqty 12
Presentation boardsqty 8
Photo framesqty 12
Battery string lightsqty 6

Catering

Groceries

Registration

Name badgesqty 150
Badge holdersqty 150
Ballpoint pensqty 30
Clipboardsqty 8
Visitor formsqty 150
Program bookletsqty 150
Information leafletsqty 300
Pen casesqty 6

Signage

Arrow stickersqty 40
Floor marking tapeqty 8
Chalkboardsqty 8
Markersqty 24
Rolls of tapeqty 12
Rope rollsqty 4

Sports equipment

Thera bandsqty 12
Gym ballsqty 6
Balance cushionsqty 6
Foam rollersqty 8
Hand weightsqty 12
Conesqty 20
Practice matsqty 12
Walkerqty 2
Elbow crutchesqty 4
Wheelchairsqty 4
Transfer boardqty 2
Practice step

Cleaning

Vacuum cleanerqty 2
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Waste binsqty 12

Safety

Warning signsqty 6
Non-slip matsqty 8
Flashlightsqty 4

Tips

Set the date and program before inviting anyone. Allow at least 4–6 weeks for invitations, registration, dietary requirements, parking information, and tour bookings, especially if demonstrations need several staff members.
Limit each tour to a defined route and time slot. Mark the route with signs and bollards, keep emergency exits clear, and check accessibility at every point before registrations open.
Test the laptop, projector, projection screen, portable speakers, wireless microphones, extension cords, and power strips at least 48 hours before the open house. Charge devices and arrange charging stations so demonstrations do not depend on a last-minute battery check.
Prepare the reception desk before visitors arrive. Print the program, prepare name badges, set out registration materials, and place information signs where guests make decisions—not only inside the rooms being shown.
Order and collect catering against the registration count, then check drinks and expiry dates before service. Pick up fresh catering on the day, while coffee machines, kettles, thermos flasks, coolers, cups, glasses, plates, cutlery, and serving equipment are ready before the first tour starts.

Frequently asked questions

How far in advance should I plan a rehabilitation center open house?: Start 4–6 weeks in advance. Set the date and program first, then send invitations, process registrations, collect dietary requirements, book tours, and assign staff. Reserve the final 48 hours for equipment testing and practical checks.
How should I organize tours for a rehabilitation center open house?: Create a fixed route with timed tour slots and a clear maximum group size based on room capacity and accessibility. Mark the route before opening, place staff at demonstrations, and allow at least 10–15 minutes between groups if rooms need resetting.
When should I test equipment for an open house?: Test all presentation and audio equipment at least 48 hours beforehand, including the laptop, projector, screen, speakers, microphones, extension cords, and power strips. Repeat a short check on the morning of the event after the room layout is complete.
How much catering do I need for a rehabilitation center open house?: Use the final registration count as your base and add a small buffer for walk-ins, following your venue’s food-safety requirements. Confirm dietary requirements before ordering, collect fresh catering on the event day, and check drinks and expiry dates before setting the service area.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.