What to buy for a Real Estate Congress

A Real Estate Congress needs more than chairs and coffee. You will need supplies for registration, name badges, presentations, refreshments, and several rooms running at once. Use the attendee count as your base, then add a small reserve for late registrations, damaged badges, and extra coffee service. Check what the venue already provides before buying equipment such as projectors, microphones, tables, and power strips.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 110
Tablesqty 14
Registration tablesqty 2
Stage table
High tablesqty 8
Tableclothsqty 16

Equipment

Laptopqty 2
Projector
Projection screen
Wireless microphonesqty 3
Microphone standsqty 2
Speakersqty 2
Mixer
HDMI cablesqty 3
HDMI adaptersqty 3
Extension cordsqty 6
Power stripsqty 6
Presentation clickerqty 2
Power banksqty 4

Tableware

Coffee cupsqty 120
Water glassesqty 120
Wine glassesqty 120
Dinner platesqty 120
Dessert platesqty 120
Cutlery setsqty 120

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 8
Coolersqty 4
Serving traysqty 12
Serving spoonsqty 8
Buffet tongsqty 8
Cutting boardsqty 4
Chef's knifeqty 4
Aluminum foilqty 2

Decorations

Name badge holdersqty 110
Directional signsqty 10
Table signsqty 14
Flower arrangementsqty 8
Speaker signsqty 6

Lighting

LED table lampsqty 8

Cleaning

Waste binsqty 10
Cleaning cartsqty 2
Bucketsqty 4
Mopsqty 4
Dustpan and brushqty 3

Catering

Groceries
- Coffee beans - 3 kilograms
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweetener - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilogram
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Tonic - 12 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Beer - 120 bottles
- Alcohol-free beer - 48 bottles
- White wine - 18 bottles
- Red wine - 12 bottles
- Prosecco - 12 bottles
- Ice cubes - 20 kilograms
- Mini quiches - 160 pieces
- Filled puff pastry snacks - 160 pieces
- Wrap rolls - 180 pieces
- Vegetable sticks - 8 kilograms
- Hummus - 3 kilograms
- Olives - 3 kilograms
- Mixed nuts - 3 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Baguettes - 20 pieces
- Unsalted butter - 2 kilograms
- Herb butter - 2 kilograms
- Crusty rolls - 140 pieces
- Mixed salad mix - 10 kilograms
- Cucumbers - 5 kilogram
- Cherry tomatoes - 5 kilo
- Bell peppers - 4 kilograms
- Feta - 3 kilograms
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Salt - 1 kilogram
- Black pepper - 250 grams
- Mayonnaise - 3 liters
- Ketchup - 3 liters
- Mustard - 2 liters
- Vegetarian meals - 25 pieces
- Vegan meals - 10 pieces
- Gluten-free meals - 8 pieces
- Fresh fruit - 12 kilograms
- Brownies - 120 pieces
- Cookies - 8 packs
- Paper napkins - 600 pieces
- Cocktail picks - 500 pieces
- Food-safe cling film - 2 rolls
- Trash bags - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Tips

Prepare 5–10% more name badges, program leaflets, coffee cups, water glasses, and cutlery than the confirmed attendance. This covers walk-ins, replacements, and unexpected guests without creating a large surplus.
Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Include water alongside coffee and other refreshments, especially during long speaker sessions.
For each presentation room, pack at least one HDMI cable, one compatible adapter, one extension cord, and one power strip. Bring a spare adapter and a presentation clicker; these are often forgotten until the first speaker connects a laptop.
Keep registration supplies together in one clearly labelled box, including printed name badges and program leaflets. Set aside 5–10% extra blank or replacement badges before the event rather than printing them during check-in.
Count serving items by service moment, not only by guest. If coffee is served three times, allow enough cups, glasses, trays, and thermos capacity for one full service plus a 10–15% buffer at each break.

Frequently asked questions

How many name badges do I need for a Real Estate Congress?: Prepare one badge per registered attendee, speaker, organiser, and crew member, then add 5–10% spare badges. For 200 expected guests and 20 staff or speakers, prepare at least 231 badges.
How much coffee should I buy for a Real Estate Congress?: Allow about 3–4 cups per person for a half-day congress and 5–6 cups for a full-day programme. For 200 attendees, that means roughly 600–800 cups for a half day or 1,000–1,200 for a full day, depending on the number of breaks.
What presentation equipment should I bring to a congress?: Bring a laptop, projector, projection screen, wireless microphones, microphone stands, speakers, a mixer, HDMI cables, adapters, extension cords, power strips, and a presentation clicker. Pack and test everything at least 24 hours before the event, with one spare HDMI adapter available.
How many printed programmes should I order?: Print one programme leaflet per expected attendee, plus 5–10% extra for late registrations and replacements. For 300 attendees, order about 315–330 copies and confirm the final quantity with registration at least 48 hours before printing.

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