What you need for a pub quiz

A pub quiz needs more than questions and a projector. You will need drinks, snacks, serving items, answer sheets, pens and prizes, plus reliable equipment for showing questions and playing audio clips. Plan quantities around your guest count, then add a small spare supply for breakages and last-minute arrivals. Buy chilled drinks and fresh snacks close to the event, while stationery, cables and prizes can be prepared earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Tableclothsqty 8

Tableware

Drinking glassesqty 60
Coffee mugsqty 50
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6
Pouring jugsqty 6

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Wireless microphone
HDMI cable
Extension cordsqty 3
Power stripsqty 3
Presentation clicker
Quiz buzzersqty 8
Coffee maker
Coolersqty 3

Stationery

Answer formsqty 100
Score sheetsqty 20
Ballpoint pensqty 60
Whiteboard
Whiteboard markersqty 6
Table number cardsqty 8
Name stickersqty 60
Rolls of tapeqty 4

Decorations

Pub quiz banner
Table decorationsqty 8

Catering

Prizesqty 3
Groceries
- Coffee - 2 packs
- Tea selection - 100 bags
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 3 bottles
- Ginger ale - 3 bottles
- Beer - 72 cans
- Alcohol-free beer - 24 cans
- Red wine - 4 bottles
- White wine - 4 bottles
- Non-alcoholic wine - 2 bottles
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Ice cubes - 8 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Olives - 4 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Grapes - 2 kilos
- Apples - 3 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Baguettes - 8 pieces
- Crackers - 6 packs
- Sliced cheese - 2 kilo
- Brie - 1 kilo
- Grape jam - 2 jars
- Cookies - 6 packs
- Brownies - 60
- Lemon - 6 pieces
- Napkins - 200 pieces
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Dishwasher tablets - 30 pieces

Cleaning

Bucketsqty 2
Mopsqty 2
Dustpans and brushesqty 2
Reusable cleaning clothsqty 12

Tips

Plan around two to three drinks per person for the first hour, then one to two per person for each additional hour. Include water and non-alcoholic options, and chill drinks before guests arrive.
Prepare one answer form and one pen per team for every round, plus at least 10% extra. Keep spare pens, score sheets and markers at the quiz desk rather than leaving them on tables.
Allow one table for every team and check the seating plan before shopping for table numbers and name stickers. Put the table cards out before doors open so teams do not have to reorganise themselves.
Test the laptop, projector, speakers, microphone and HDMI connection at least 24 hours beforehand. Pack a spare HDMI cable, extension cords and power strips, and save the presentation offline.
Buy or collect prizes no later than one week before the quiz. Keep them together with the score sheets and presentation materials so the final check is about quantities, not last-minute searching.

Frequently asked questions

How many drinks do I need for a pub quiz?: Plan for two to three drinks per person during the first hour and one to two drinks per person for every hour after that. Add water and non-alcoholic drinks, and allow around 10% extra for unexpected guests or spills.
How many pens and answer sheets do I need for a pub quiz?: Prepare one answer form and one working pen per team for each round. Bring at least 10% extra pens and spare answer and score sheets; for 10 teams, pack at least 11 pens and 11 copies of each sheet.
What equipment is needed for a pub quiz?: The basic setup is a laptop, projector, projection screen, speakers, HDMI cable, extension cords, power strips and a presentation clicker. Test everything at least 24 hours before the quiz and save the presentation offline.
When should I buy snacks and chill drinks for a pub quiz?: Buy shelf-stable drinks, stationery and prizes up to one week in advance. Shop for fresh snacks one day before the quiz and chill drinks at least four to six hours before guests arrive.

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