What you need for a Pride run

A Pride run needs more than race bibs and water. You will also need clear route markers, visible safety equipment, registration supplies, finish-line items and reliable communication between volunteers. Use the shopping list below to organise equipment for the start, course and finish, then check quantities against your expected field size. Order shirts, bibs and medals early, and leave time to test the sound system, power supplies and timing equipment before race day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Folding chairsqty 30
Registration tablesqty 3
Waste binsqty 12

Sports equipment

Start arch
Finish arch
Route arrowsqty 80
Conesqty 40
Ribbonsqty 12
Bib numbersqty 500
Race bib strapsqty 500
Participant shirtsqty 500
Finisher medalsqty 500
Disposable cupsqty 2500
Coolersqty 8
Water jerry cansqty 12
Stopwatchesqty 6
Clipboardsqty 8
Pensqty 40
Safety vestsqty 25
Traffic marshal batonsqty 12
Flashlightsqty 12
Power banksqty 8
Walkie-talkiesqty 12
Megaphoneqty 2

Equipment

Speakersqty 2
Mixer
Microphonesqty 2
Extension cordsqty 8
Power stripsqty 6
Laptopqty 2
Printersqty 2
Time registration system
Cameraqty 2

First aid

First aid kitsqty 3
Blanketsqty 20
Cold packsqty 30
Disposable glovesqty 200
Bandagesqty 200
Bandage rollsqty 30
Disinfectantqty 6

Tableware

Reusable cupsqty 400
Platesqty 400
Cutlery setsqty 400
Coffee potsqty 6
Thermos flasksqty 8

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 6
Serving plattersqty 12
Serving tongsqty 8
Coolersqty 6

Decorations

Rainbow flagsqty 30
Flagpolesqty 30
Rainbow garlandsqty 20
Tableclothsqty 12

Lighting

String lightsqty 8
LED lightsqty 12

Cleaning

Broom setsqty 4
Mopsqty 4
Bucketsqty 4

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Red - 80 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Isotonic sports drink - 120 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Sugar - 4 packs
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 8 liters
- Lemons - 5 kilo
- Bananas - 25 kilos
- Apples - 25 kilos
- Oranges - 20 kilo
- Grapes - 15 kilos
- Dates - 6 kilos
- Muesli bars - 500 pieces
- Currant buns - 250 pieces
- Whole wheat bread - 20 loaves
- White rolls - 250 pieces
- Wholemeal rolls - 250 pieces
- Hummus - 8 kilos
- Young cheese - 8 kilos
- Plant-based cheese - 4 kilos
- Turkey breast - 6 kilos
- Cucumbers - 8 kilos
- Tomatoes - 8 kilo
- Lettuce - 20 heads
- Bell peppers - 6 kilos
- Mayonnaise - 4 jars
- Ketchup - 4 bottles
- Mustard - 3 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 12 bags
- Salsa sauce - 6 jars
- Gluten-free sandwich rolls - 30 pieces
- Vegan cookies - 12 packs
- Gluten-free cookies - 8 packs
- Chocolate cookies - 12 packs
- Cupcakes - 300 pieces
- Ice cubes - 30 kilo
- Napkins - 1500 pieces
- Paper towels - 12 rolls
- Paper towels - 12 rolls
- Trash bags - 150 pieces
- Cleaning product - 6 bottles
- Dish soap - 4 bottles
- Hand soap - 12 bottles
- Hand gel - 20 bottles
- Toilet paper - 48 rolls
- Disposable washcloths - 4 packs

Tips

Order participant shirts, bib numbers, bib straps and finisher medals as soon as registration numbers are stable. Allow at least 3–4 weeks for production and add a small surplus for late changes or damaged items.
Plan water around the route, not only at the finish. For a warm or longer run, prepare at least 500–750 ml per participant in total, plus disposable cups, coolers and water jerry cans for replenishment.
Make the course visible at every turn. Use route arrows, cones and ribbons, and give traffic controllers safety vests and marshal batons so participants can identify them quickly.
Pack registration materials in separate boxes for the registration tables: bibs, clipboards, pens and any spare straps. Bring power banks and walkie-talkies so volunteers can stay in contact if mobile coverage is unreliable.
Test the start and finish setup before participants arrive. Check the arches, speakers, mixer, microphones, extension cords and megaphone, and keep flashlights available for early setup, late pack-down or poor light.

Frequently asked questions

How much water do I need for a Pride run?: Plan about 500–750 ml per participant for the event, depending on distance, weather and access to refill points. Add extra water for volunteers and keep reserve supplies in jerry cans and coolers.
How many race bibs and shirts should I order?: Order one bib number, bib strap and shirt per registered participant, then add around 5% spare stock. Review the quantities when registration closes and allow at least 3–4 weeks for shirts and printed items.
When should I buy route markers and safety equipment?: Buy route arrows, cones, ribbons, safety vests and marshal batons at least 2 weeks before the run. Lay out the route once during that period to check that every turn and crossing is covered.
What equipment do I need for race-day communication?: Provide walkie-talkies for key volunteers, a megaphone for participant instructions and power banks for phones or timing devices. Test everything at least 3 days before the event and charge it again the night before.

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