Pop concert shopping list

A pop concert needs more than speakers and microphones. You also need practical supplies for the stage, audience flow, lighting, safety and the venue team. Use the equipment and materials already specified in the technical plan, then check consumables separately: drinks, wristbands, printing supplies, cable protection and first-aid stock. Finalise quantities after confirming your audience capacity, artist rider, catering numbers and venue rules.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

High tablesqty 12
Customer chairsqty 80
Beer tablesqty 8
Coat racksqty 4
Foldable tablesqty 10
Bar stoolsqty 12

Equipment

Stage sectionsqty 12
Stage stepsqty 2
PA speakersqty 4
Subwoofersqty 2
Mixing console
Stage microphonesqty 6
Wireless microphonesqty 2
Microphone standsqty 6
Monitor speakersqty 4
DI boxesqty 4
XLR cablesqty 15
Extension cordsqty 12
Power stripsqty 8
Cable traysqty 20

Lighting

LED spotlightsqty 12
Moving headsqty 4
Light standsqty 4
Light controller
Stage lightingqty 6

Security

Crowd barriersqty 20
Barrier tapeqty 4
Walkie-talkiesqty 8
First aid kitsqty 2
Flashlightsqty 6

Tableware

Reusable drinking cupsqty 600
Wine glassesqty 120
Coffee cupsqty 150
Platesqty 150
Cutlery setsqty 150
Serving traysqty 12

Catering

Coolersqty 8
Coolersqty 4
Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Drink dispensersqty 4
Chafing dishesqty 4
Serving tongsqty 12
Coolersqty 4

Decorations

Event postersqty 20
Stage drapesqty 4
Buntingqty 12
LED string lightsqty 10
Directional signsqty 12
Table signsqty 20

Ticketing

Ticket scannersqty 4
Wristbandsqty 600
Cloakroom numbersqty 300
Cash traysqty 2
Pensqty 12

Cleaning

Waste binsqty 20
Mopsqty 6
Bucketsqty 6
Broom setsqty 4
Vacuum cleanersqty 2
Cleaning glovesqty 12
Hand soap dispensersqty 8
Toilet brushesqty 6
Microfiber clothsqty 24
Cleaning sprayqty 6
Paper towelsqty 12
Trash grabbersqty 4

Groceries

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 60 bottles
- Cola - 40 bottles
- Coca-Cola Zero - 40 bottles
- Orange soda - 24 bottles
- Ice tea - 24 bottles
- Beer - 240 cans
- Alcohol-free beer - 48 cans
- White wine - 12 bottles
- Red wine - 6 bottles
- Prosecco - 8 bottles
- Tonic - 24 cans
- Ginger beer - 24 cans
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Lemons - 3 kilos
- Ice cubes - 40 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Salted pretzels - 8 bags
- Snack mix - 8 bags
- Olives - 6 jars
- Cheese cubes - 8 kilos
- Grapes - 6 kilos
- Apples - 60 pieces
- Mini wraps - 180 pieces
- Hummus - 12 tubs
- Cucumber - 12 pieces
- Cherry tomatoes - 6 kilos
- Baby carrots - 4 kilos
- Baguettes - 20 pieces
- Herb butter - 20 tubs
- Mini quiches - 180 pieces
- Vegetarian snacks - 150 pieces
- Vegan snacks - 100 pieces
- Gluten-free snacks - 50 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Olive oil - 2 liters
- Salt - 1 pack
- Pepper - 1 pack
- Paprika powder - 1 jar
- Butter - 2 kilos
- Napkins - 1200 pieces
- Straws - 600 pieces
- Cocktail picks - 500 pieces
- Cling film - 3 rolls
- Aluminum foil - 3 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 6 bottles
- Glass cleaner - 3 bottles
- Disinfectant wipes - 8 packs
- Garbage bags - 120 pieces
- Latex gloves - 4 boxes
- Cooling packs - 24 pieces
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Gaffer tape - 12 rolls
- Cable ties - 2 bags
- Marker pens - 2 sets

Tips

Plan two to three drinks per person for the first hour, then one drink per person per hour after that. Add a separate allowance for performers, crew and security so the bar does not run short during the show.
Buy or prepare one wristband per registered guest, plus at least 5% extra for replacements, staff access and damaged bands. Sort them before opening the venue so ticket checks do not slow down entry.
Count every cable run before shopping for power strips, extension cords and cable trays. Keep at least 10% spare cable length and never rely on a single power strip for the sound, lighting or bar setup.
Prepare printed run sheets, route information and parking instructions at least one day before the concert. Keep several spare copies at the sound desk, entrance, backstage area and security point.
Check first-aid kits, flashlights and walkie-talkies before the doors open, not during setup. Assign one person to test each item and confirm that security and first-aid staff know where replacements are stored.

Frequently asked questions

How many drinks do I need for a pop concert?: For the first hour, allow two to three drinks per guest. After that, budget one drink per person per hour, then add a separate allowance for artists, crew and staff.
How many wristbands should I buy for a concert?: Prepare one wristband for every registered guest and add at least 5% extra. The spare stock covers damaged bands, replacements and staff or artist access.
When should I buy concert supplies?: Order specialist sound, lighting and stage equipment as soon as the artist contract and technical rider are confirmed. Buy consumables and print materials no later than one day before opening, then check the stock again during setup.
What safety supplies are needed at a pop concert?: Have first-aid kits, flashlights, walkie-talkies, crowd barriers and barrier tape ready before doors open. Test communications and place the equipment at least 60 minutes before the audience arrives.

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