Pokémon Go competition checklist

A Pokémon Go competition needs more than a route and a few prizes. You need clear rules, a playable area, reliable connectivity, charged devices, a scoring method, and a registration process that works before the first participant arrives. This checklist puts the work in a practical order, from reserving the venue to setting up the registration desk and charging station. Use it to catch the details that are often left until the last hour, especially weather checks, team assignments, dietary requirements, and printed score sheets.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Set competition rules
2 people
Create a registration form
Send invitations
2 people
Process registrations
Collect dietary requirements
Check the route and play area
2 people
Inventory PokéStops and gyms
2 people
Define competition elements
2 people
Order prizes
Prepare team assignments
2 people
Prepare score sheets
Print participant list
Prepare name badges
2 people
Check the weather forecast
Do the shopping
2 people
Collect materials
2 people
Charge equipment
2 people
Assemble competition packs
3 people
Set up tents and tables
4 people
Connect power and charging station
2 people
Set up registration desk
2 people
Set up catering
3 people
Place route signs
3 people
Test audio and microphone
2 people

Event

Receive participants
4 people
Explain the rules and safety guidelines
2 people
Announce teams and assignments
2 people
Supervise the competition
5 people
Collect score sheets
2 people
Check scores
3 people
Refill drinks
2 people
Serve snacks and sandwiches
3 people
Announce the winners
2 people
Present prizes
2 people
Check out participants
2 people

Aftercare

Take down materials
4 people
Collect waste
3 people
Clean the tableware and equipment
3 people
Leave the venue clean
3 people
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
Party tentsqty 2
Beer tablesqty 4

Equipment

Organizational smartphonesqty 3
Power banksqty 12
Charging cablesqty 12
Extension cordsqty 4
Power stripsqty 4
Portable Wi-Fi hotspotqty 2
Portable speaker

Office

Clipboardsqty 12
Ballpoint pensqty 50
Waterproof markersqty 6
Printer paperqty 100
Name badge holdersqty 50
Directional signsqty 12
Arrow stickersqty 30
Score box
Medalsqty 12
Reusable cupsqty 3

Sports equipment

Safety vestsqty 8

Decorations

Poké Ball balloonsqty 30
Tableclothsqty 6

Lighting

LED light stringsqty 4

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60

Kitchen

Coolersqty 4
Coffee maker
Water jugsqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving plattersqty 8
Serving tongsqty 6
Thermos flasksqty 3

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mop set

Catering

Groceries

Tips

Set the rules before opening registration. State the competition elements, scoring method, team format, time limits, and what happens if a player loses connection or arrives late.
Check the route and play area several days before the competition. Count the available PokéStops and gyms, mark problem areas, and place route signs where players could otherwise take a wrong turn.
Prepare one competition pack per team or participant before event day. Include the score sheet, clipboard, pen, name badge, and any instructions they need at the start.
Charge every organizational smartphone, power bank, and portable speaker the evening before. Test the charging station, extension cords, power strips, Wi-Fi hotspot, microphone, and audio at least 2 hours before registration.
Finish food and drink planning after collecting dietary requirements. Set out water jugs and coolers early, and keep reusable cups, plates, and cutlery separate from the registration materials so the desk stays clear.

Frequently asked questions

How far in advance should I organize a Pokémon Go competition?: Reserve the venue and check the route at least 4 weeks in advance. Set the rules and open registration around 3 weeks before the event, then confirm teams and dietary requirements no later than 5 days beforehand.
How many PokéStops and gyms do I need for a Pokémon Go competition?: Aim for at least 3 to 5 usable PokéStops or gyms per team on the route, depending on the competition format. Walk the full route 7 days before the event and check that access, signal, and safety are still suitable.
What should I prepare on the morning of a Pokémon Go competition?: Allow at least 2 hours for setup. Put up tents, tables, route signs, and the registration desk first, then connect charging equipment, arrange catering, test the microphone, and print or place the participant materials.
How do I keep score in a Pokémon Go competition?: Choose the scoring method before registration and explain it in writing. Prepare one score sheet per team or participant, assign a score box or collection point, and set a clear deadline for returning sheets, such as 15 minutes after the final round.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.