What you need for a plant market

A plant market needs more than plants and tables. You will need a clear way to display stock, label prices, take payments, keep refreshments moving and direct visitors around the site. This shopping list covers the practical items behind the stalls, including tents, trays, signs, power equipment and serving supplies. Check quantities against your exhibitor count and expected visitors before buying, especially for tables, chairs, extension leads, cups and waste bins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Market stallsqty 8
Foldable tablesqty 10
High tablesqty 4
Chairsqty 40
Stoolsqty 8
Cash desk table
Waste binsqty 6

Decorations

Plant traysqty 20
Plant traysqty 30
Growing potsqty 80
Hanging basketsqty 20
Information boardsqty 6
Prize card holdersqty 30
Plant labelsqty 120
Route signsqty 6
Tableclothsqty 12

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Payment terminalsqty 2
Power stripsqty 4
Extension cordsqty 6
Hand trucksqty 2

Kitchen

Thermos flasksqty 4
Water jugsqty 4
Serving plattersqty 8
Serving spoonsqty 8

Tableware

Coffee cupsqty 60
Glassesqty 60
Platesqty 60
Cutlery setsqty 60

Lighting

LED light stringsqty 6
Work lightsqty 4

Cleaning

Broom setsqty 3
Mopsqty 3
Cleaning bucketsqty 3
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea bags - 150 pieces
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 4 packs
- Beer - 4 crates
- Red wine - 6 bottles
- White wine - 6 bottles
- Alcohol-free beer - 2 crates
- Herbal tea cookies - 6 packs
- Butter cookies - 6 packs
- Apple pies - 4 pieces
- Mini muffins - 100 pieces
- Mini raisin buns - 80 pieces
- Cream cheese - 4 tubs
- Young cheese - 2 kilos
- Hummus - 6 tubs
- Cucumber - 3 kilos
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Apples - 5 kilo
- Nut mix - 3 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salt - 1 kilo
- Pepper - 1 jar
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 10 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Ice cubes - 10 bags

Tips

Plan one display surface for each exhibitor, then add at least one extra table for shared information, refreshments or overflow stock. Confirm the layout before buying more furniture.
Prepare plant labels and price tags at least two days before the market. Bring spare labels, holders and pens because prices or plant names often change during setup.
For refreshments, allow two cups per visitor if coffee or drinks are served throughout the market. Bring extra water jugs, serving spoons and platters so used items can be cleared without stopping service.
Count power outlets before the event and use one power strip per equipment area rather than running loose leads across walkways. Pack extension cords and cable covers or tape at least one day in advance.
Bring a hand truck for plants, trays and growing pots, and keep waste bins near the entrance, refreshments and busiest stalls. These are easy to overlook until unloading and cleanup begin.

Frequently asked questions

What should I buy for a plant market?: Buy or bring display furniture, party tents, plant trays, growing pots, hanging baskets, labels, price card holders, route signs and tablecloths. You will also need payment terminals, power strips, extension cords, waste bins and refreshments equipment such as coffee machines, kettles, cups and glasses.
How many tables do I need for a plant market?: Start with one main table or stall per exhibitor, then add at least two shared tables for the cash desk, information and refreshments. Add one extra table for every 5 to 10 exhibitors if you expect last-minute stock or crowded displays.
How many plant labels and price tags should I prepare?: Prepare one label for every plant type or sales tray, plus 10% spare labels. For price tags, make one for each separate price point or display group and prepare at least 10 spare cards for changes on the day.
When should I buy supplies for a plant market?: Buy non-perishable supplies and check furniture, power equipment and payment terminals at least 7 days beforehand. Buy sale plants and fresh refreshments closer to the event, then recheck the full shopping list 1 to 2 days before setup.

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