What to Buy for a Piano Workshop

A piano workshop needs more than a piano and a room. Plan for each participant to have a seat, a clear music surface, and the right handouts, then add enough cups, plates, and serving equipment for the break. Check the piano, stool, stands, power connections, and teaching equipment before shopping. Drinks are easiest to manage when coffee equipment, kettles, thermos flasks, glasses, and coolers are ready before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Piano
Piano stool
Tablesqty 6
Chairsqty 24
Buffet tableqty 2
Coat racksqty 2

Equipment

Metronomesqty 6
Music standsqty 12
Headphonesqty 6
Keyboard
Keyboard stand
Extension cordsqty 4
Power stripsqty 4
Spare piano stool

Tableware

Platesqty 30
Coffee cupsqty 30
Drinking glassesqty 30
Knivesqty 30
Forksqty 30
Spoonsqty 30
Serving utensilsqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Cutting boardsqty 3
Chef's knifeqty 2
Scissorsqty 2
Serving plattersqty 8
Serving trays with lidsqty 4
Trash binsqty 3

Decorations

Name badgesqty 24
Tableclothsqty 8
Piano decorationqty 2
Directional signsqty 4

Lighting

Desk lampsqty 6
Lamp extension cordsqty 2

Catering

Groceries
- Coffee beans - 1 kilo
- Tea bags - 60 pieces
- Decaf coffee - 250 grams
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Coffee creamer cups - 50 pieces
- Sugar - 1 kilo
- Sweeteners - 100 pieces
- Spa Blauw - 24 bottles
- Sparkling water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 8 pieces
- Baguettes - 8 pieces
- Whole grain bread - 4 loaves
- Cream cheese - 1 kilo
- Hummus - 1 kilo
- Young cheese - 1 kilo
- Turkey breast - 750 grams
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Arugula - 500 grams
- Mixed salad - 2 kilos
- Bell peppers - 8 pieces
- Red onions - 6 pieces
- Baby potatoes - 4 kilos
- Pasta - 3 kilos
- Tomato sauce - 3 liter
- Pesto - 2 jars
- Parmesan cheese - 500 grams
- Vegetable burgers - 24 pieces
- Mixed vegetables - 3 kilos
- Olive oil - 1 liter
- Basil - 4 bunches
- Oregano - 1 jar
- Pepper - 1 jar
- Salt - 1 pack
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Mixed nuts - 1 kilo
- Apples - 30 pieces
- Grapes - 2 kilos
- Bananas - 24 pieces
- Cookies - 6 packs
- Chocolate bars - 24 pieces
- Paper napkins - 200 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Garbage bags - 30 pieces
- Dish soap - 1 bottle
- Sponges - 6 pieces
- Hand soap - 2 bottles

Tips

Provide one chair and one music stand per active participant, plus at least one spare chair or stand if space allows. Participants need room for worksheets and music folders without sharing a surface.
Check the piano stool before the workshop and keep a spare piano stool available. A height problem can affect playing comfort for the entire session, so do not leave this check until setup.
For a coffee break, prepare at least one coffee cup and one drinking glass per participant, plus 10% extra. Add enough plates, knives, forks, spoons, and serving utensils for the food you will serve.
If you are using a keyboard, headphones, or other powered equipment, bring extension cords and power strips before the day starts. Test every connection during setup, not when the teacher is ready to begin.
Print handouts and assemble music folders at least one day before the workshop. Keep scissors, cutting boards, a chef's knife, serving platters, and covered serving trays together so food and materials are easy to handle.

Frequently asked questions

What do I need for a piano workshop?: You need a piano with a piano stool, chairs, music stands, music folders, printed handouts, and any teaching equipment such as metronomes or headphones. For the break, plan cups, glasses, plates, cutlery, coffee equipment, kettles, thermos flasks, and coolers.
How many music stands do I need for a piano workshop?: Plan one music stand for each participant who needs to read music at the same time, then add 1 or 2 spare stands. Confirm the participant count before shopping so you do not run short on stands during the session.
How much tableware should I buy for a piano workshop?: Allow one cup, glass, plate, and complete set of cutlery per participant, plus 10% extra. For 20 participants, that means at least 22 of each frequently used item, with additional serving utensils for the buffet.
When should I prepare piano workshop materials?: Print handouts, make name badges, and assemble music folders at least 1 day before the workshop. Test the piano, keyboard, headphones, power strips, and extension cords during setup, before participants arrive.

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