What you need for a photo scavenger hunt

A photo scavenger hunt needs more than phones and a list of challenges. Prepare materials for each team, printed route information, charging equipment, drinks, snacks, and everything needed for dinner at the finish. Power banks and charging cables are easy to overlook, especially when teams are taking photos for several hours. This shopping list also covers the practical setup items, from coolers and serving dishes to team ribbons, cones, and a prize trophy.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 16
Picnic blanketsqty 6
Tableclothqty 4

Tableware

Reusable platesqty 20
Reusable bowlsqty 20
Reusable cupsqty 30
Reusable cutleryqty 30
Serving plattersqty 8
Pouring jugsqty 4

Equipment

Coolersqty 4
Power banksqty 8
Charging cablesqty 8
Bluetooth speaker
Instant camerasqty 2
Photo printers
Extension cordsqty 2

Lighting

String lightsqty 4
LED lampsqty 4

Sports equipment

Conesqty 12
Ropeqty 2

Decorations

Team ribbonsqty 6
Balloonsqty 30
Balloon pump
Welcome sign
Prize trophy

Kitchen

Cutting boardsqty 3
Chef's knifeqty 2
Bread knivesqty 2
Serving spoonsqty 4
Ice packsqty 12
Aluminum foilqty 2
Food storage containersqty 8
Thermos flasksqty 3

Cleaning

Waste binsqty 3
Hand brush and dustpan
Cleaning bucketsqty 2

Catering

Route mapsqty 6
Assignment cardsqty 36
Answer formsqty 12
Clipboardsqty 6
Pensqty 18
Envelopesqty 12
Stamp cardsqty 12
Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Spa Blauw - 24 bottles
- Sparkling water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 4 liters
- Apple juice - 3 liters
- Alcohol-free beer - 12 bottles
- Beer - 24 bottles
- White wine - 4 bottles
- Rosé - 3 bottles
- Ice cubes - 6 bags
- Baguettes - 8 pieces
- Pistolets - 24 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 1,5 kilo
- Brie - 800 grams
- Veggie wraps - 24 pieces
- Falafel - 1.5 kilos
- Chicken satay - 1.5 kilos
- Pasta salad - 3 kilos
- Green salad - 2 kilos
- Cherry tomatoes - 1.5 kilos
- Cucumbers - 6 pieces
- Bell peppers - 8 pieces
- Grapes - 2 kilos
- Apples - 20 pieces
- Bananas - 20 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Olives - 4 jars
- Mixed nuts - 1 kilo
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 100 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Hand soap - 2 bottles

Tips

Pack one team bag per team, with the assignment cards, route map, team ribbon, and any challenge materials they need. Add one spare bag with extra printed cards in case a map or assignment is lost.
Plan two to three drinks per person for the first hour, then about one drink per person for each additional hour. Chill the drinks in coolers before teams arrive rather than relying on a last-minute ice run.
Bring at least one power bank and compatible charging cable per team using a phone for photos. Charge every power bank the day before and test the cables with the devices participants are likely to use.
Print route maps and task cards before event day, plus a small number of spare copies. Keep the backup route and spare cards with the organiser instead of putting every copy into the team bags.
Set aside serving platters, pouring jugs, reusable tableware, cutting boards, and serving spoons for the dinner venue. These items are often remembered only when food is already being unpacked.

Frequently asked questions

What do I need to buy for a photo scavenger hunt?: Prepare one team bag per team, printed maps and task cards, team ribbons, power banks, charging cables, coolers, drinks, snacks, and a prize trophy. For the finish, include reusable plates, bowls, cups, cutlery, serving platters, pouring jugs, and dinner preparation tools.
How many power banks do I need for a photo scavenger hunt?: Plan for at least one fully charged power bank and one compatible charging cable per team. Keep one or two spare power banks available if the route lasts more than three hours or teams are using instant cameras or photo printers.
How much food and drink should I bring?: Allow two to three drinks per person for the first hour, followed by roughly one drink per person for every additional hour. For food, prepare enough snacks for the route and a full dinner serving for every registered participant, including dietary requirements.
What should go in each photo scavenger hunt team bag?: Include the team assignment, route map, task cards, team ribbon, and any materials needed for the challenges. Add a power bank and charging cable when teams use phones, and prepare one complete spare bag before participants arrive.

Start this plan in Lizzt

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