What to Buy for a Percussion Concert

A percussion concert needs more than drums and microphones. Your shopping and collection list also has to cover the stage, audience seating, sound system, lighting, cables, changing rooms, and refreshments. Check technical requirements with the performers before buying or transporting equipment, especially microphones, DI boxes, monitors, and power distribution. This guide helps you spot the items that are commonly missing or arranged too late, so setup can start without unnecessary delays.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Stage stepsqty 2
Chairsqty 180
Tablesqty 8
Coat racksqty 3
Changing room chairsqty 20
Bollardsqty 10

Equipment

Mixing console
Speakersqty 2
Subwoofersqty 2
Stage monitorsqty 3
Microphonesqty 8
Microphone standsqty 8
DI boxesqty 4
XLR cablesqty 12
Speaker cablesqty 6
Cable reelsqty 6
Power stripsqty 10
Cable matsqty 12
Laptop
Intercom setsqty 4
Digital piano
Keyboard standsqty 2
Percussion setsqty 4
Concert tomsqty 8
Snare drumsqty 8
Bass drumsqty 4
Cajonsqty 6
Cymbal setsqty 8
Percussion instrumentsqty 5
Timpaniqty 4
Percussion tablesqty 6
Drum stoolsqty 12
Lecternsqty 25
Desk lampsqty 25

Lighting

LED spotlightsqty 8
Light standsqty 4
Lighting control
Work lightsqty 4

Tableware

Glassesqty 220
Coffee cupsqty 100
Platesqty 200
Cutlery setsqty 200
Serving spoonsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving traysqty 8
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Scissorsqty 4

Decorations

Fabric backdropsqty 2
Stage bannersqty 2
Tableclothsqty 8
Directional signsqty 12
Program standsqty 4

Cleaning

Waste binsqty 10
Vacuum cleanerqty 2
Mopsqty 3
Bucketsqty 3
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 6 packs
- Tea assortment - 4 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 3 kilos
- Paper cups - 250 pieces
- Stir sticks - 250 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Snack mix - 4 bags
- Mixed nuts - 3 bags
- Mini pretzels - 4 bags
- Amaretti cookies - 4 packs
- Butter cookies - 6 packs
- Mini muffins - 120 pieces
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 5 kilos
- Cucumbers - 6 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Herb butter - 1 kilo
- Baguettes - 20 pieces
- Whole grain bread - 8 loaves
- Cheese slices - 3 kilos
- Ham slices - 2 kilo
- Chicken breast slices - 2 kilos
- Vegetarian spreads - 2 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Canned soup - 30 cans
- Pasta - 5 kilos
- Pasta sauce - 8 jars
- Grated cheese - 2 kilos
- Green salad - 8 kilos
- Salad Dressing - 4 Bottles
- Vegetarian meal portions - 30 pieces
- Vegan meal portions - 15 pieces
- Gluten-free rolls - 20 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Nitrile gloves - 4 boxes
- Hand soap - 6 bottles
- Toilet freshener - 6
- Bandages - 2 boxes
- Paper towels - 12 packs

Tips

Confirm the performers’ technical requirements before shopping. The number and type of microphones, microphone stands, DI boxes, monitors, and cables depend on the percussion setup and program.
Count chairs and tables from the expected audience and catering plan, then add a small reserve. Arrange coat racks and changing-room chairs before the concert day rather than assuming the venue has enough.
Plan cable routing at the same time as the sound equipment. Cable reels, power strips, speaker cables, XLR cables, and cable mats are easy to overlook and can delay stage setup if they are missing.
Check the stage footprint for stage sections, steps, concert toms, snare drums, percussion sets, and keyboard stands. Confirm that the stage floor can carry the equipment and leave performers enough room to move safely.
Buy or collect drinks only after registrations and dietary requirements are reviewed. Chill the drinks before doors open, and keep work lights, lighting stands, and the lighting control available during setup and teardown.

Frequently asked questions

What equipment do I need for a percussion concert?: Plan for the percussion instruments, microphones, microphone stands, mixing console, speakers, subwoofers, stage monitors, DI boxes, and the required cables. Confirm the final equipment list with the performers at least 1 week before the concert.
How many chairs and tables should I prepare for a percussion concert?: Prepare 1 chair per seated audience member, plus chairs for performers or volunteers who need them backstage. Count tables from the catering and registration setup, then confirm the final number after registrations close, preferably 3 to 5 days before the event.
What cables are needed for a percussion concert?: Typical requirements include XLR cables, speaker cables, cable reels, power strips, and cable mats, but the exact quantity depends on the stage and venue layout. Make a cable list during the technical check and pack at least 1 spare of each essential cable type.
When should I prepare the drinks and backstage supplies?: Do the shopping after you have the attendance and dietary information, usually 3 to 5 days before the concert. Chill the drinks on the day of the concert, allowing at least 4 hours before doors open.

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