What to buy for a Pentecost market

A Pentecost market needs more than stalls and tables. You will need practical supplies for vendors, payments, refreshments, power, signage and safe visitor flow. This shopping list helps you check the items that are easiest to overlook, from stall weights and cable mats to spare lighting and charging points. Plan quantities from the number of stalls, vendors and expected visitors, then confirm what suppliers already provide before buying duplicates.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 18
Party tentsqty 4
Foldable tablesqty 12
Folding chairsqty 40
Beer tablesqty 6
High tablesqty 6
Diaper clothsqty 18
Stall weightsqty 36
Crowd control barriersqty 12
Transport cartsqty 2

Equipment

Payment terminalsqty 3
Cash registersqty 3
Sound system
Microphonesqty 2
Extension cordsqty 8
Power stripsqty 8
Coolersqty 6
Thermos flasksqty 6
Coffee machinesqty 3
Kettlesqty 2
Flashlightsqty 6
Walkie-talkiesqty 6
Charging stationsqty 2

Lighting

String lightsqty 8
Work lightsqty 4
Cable matsqty 8

Decorations

Buntingqty 12
Dutch flagsqty 6
Flower boxesqty 8
Table décorqty 12
Chalkboardsqty 10
Information boardsqty 8
Route signsqty 10
Directional signsqty 12
Cable tiesqty 200

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Platesqty 120
Bowlsqty 60
Cutlery setsqty 150
Serving plattersqty 20
Serving tongsqty 12
Pouring jugsqty 8

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Measuring cupsqty 4
Mixing bowlsqty 6
Kitchen tweezersqty 4
Aluminum foilqty 4
Cling filmqty 4
Ice packsqty 24
Handwash sinksqty 3
Dispensersqty 6

Cleaning

Waste binsqty 12
Broom setsqty 4
Dustpansqty 4
Mopsqty 4
Bucketsqty 6
Microfiber clothsqty 20
Toilet cleaning kitsqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 3 packs
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee cream - 4 tubs
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Beer - 120 bottles
- Alcohol-free beer - 36 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Ice cubes - 20 bags
- Baguettes - 12 pieces
- Bread rolls - 60 pieces
- Mini croissants - 80 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Brie - 2 kilos
- Cream cheese - 12 tubs
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 12 tubs
- Cucumbers - 12 pieces
- Tomatoes - 3 kilos
- Arugula - 8 bags
- Bell peppers - 18 pieces
- Red onions - 2 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Strawberries - 4 kilos
- Lemons - 3 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salt sticks - 8 bags
- Savory nuts - 8 bags
- Olives - 8 jars
- Pickles - 6 jars
- Cherry tomatoes - 4 kilos
- Herb butter - 12 tubs
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Cocktail sauce - 3 bottles
- Pesto - 6 jars
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Olive oil - 3 bottles
- Balsamic vinegar - 2 bottles
- Mayonnaise salad - 4 kilos
- Pasta salad - 5 kilos
- Potato salad - 5 kilos
- Mini meatballs - 4 kilos
- Vegetarian meatballs - 3 kilos
- Puff pastry snacks - 160 pieces
- Mini spring rolls - 160 pieces
- Bitterballen - 200 pieces
- Apple pie - 6 pies
- Cake - 8 pieces
- Cookies - 8 packs
- Brownies - 80 pieces
- Whipped cream - 12 cans
- Vanilla sauce - 4 packs
- Napkins - 1000 pieces
- Paper straws - 500 pieces
- Paper bowls - 300 pieces
- Coffee filters - 4 boxes
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 20 pieces
- Rubber gloves - 12 pairs

Tips

Allow at least one table per stall, plus a separate table for registration, information or payments. Add two chairs per seated work point and check whether vendors need high tables or beer tables instead.
Bring one stall weight for each exposed tent leg, with extra weights for windy weather. Place barriers and cable mats where people cross power leads, and keep a transport cart available for unloading.
Plan two payment options for busy periods: a payment terminal and a cash register at each payment point. Prepare small change before opening and provide a charging station so terminals and phones do not run flat.
For a morning market, prepare enough hot-drink equipment for the busiest hour rather than the full day at once: one coffee machine or kettle per serving point, plus thermos flasks to keep a queue moving.
Check lighting before the market opens, including string lights for the public area and work lights for setup. Pack at least two flashlights and test every extension cord, power strip and outlet with the equipment connected.

Frequently asked questions

How many tables do I need for a Pentecost market?: Start with one table for each stall, then add at least two shared tables for registration, information or payments. For example, 20 stalls need about 22 tables before adding separate refreshment or display tables.
How many chairs should I buy for a Pentecost market?: Count two chairs for every seated stall or work point, then add 4 to 6 chairs for registration, staff breaks or first aid. Confirm vendor requests at least one week before the market.
How many power cables and sockets are needed at a market?: Map every powered item and provide one extension cord per connection, with at least 20% extra length or spare cables. Test the complete setup the day before and keep power strips away from wet areas.
When should I buy supplies for a Pentecost market?: Buy furniture, tents, barriers, weights and payment equipment at least two weeks ahead. Purchase perishables and final refreshments after the weather check, ideally 2 to 3 days before the market.

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