What to buy for an open brewery day

An open brewery day needs more than beer and tasting glasses. Visitors move between the tour, tasting tables, seating areas and payment point, so stock each station before doors open. Use this list to buy or bring serving equipment, chilled drinks, snacks, coffee supplies, signs and cleaning items. Plan quantities from your registration total, then add a small buffer for broken glasses, spills and guests who stay longer than expected.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Beer tablesqty 8
Bar stoolsqty 12
Chairsqty 80
Buffet tablesqty 4
Tableclothsqty 12

Tableware

Sample glassesqty 150
Beer glassesqty 120
Water glassesqty 100
Platesqty 120
Cutlery setsqty 120

Kitchen

Serving bowlsqty 12
Serving tongsqty 8
Serving traysqty 8
Serving jugsqty 6

Equipment

Tap installationsqty 3
Coolersqty 6
Coffee machinesqty 2
Water dispensersqty 2
Payment terminalsqty 2
Extension cordsqty 6
Power stripsqty 6

Lighting

String lightsqty 6

Decorations

Brewery flagsqty 6
Menu boardsqty 6
Route signsqty 12
Table décorqty 12

Cleaning

Waste binsqty 8
Washing-up basinsqty 4
Bucketsqty 4
Broom setsqty 3
Mopsqty 3

Catering

Groceries
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Spa Blue - 8 trays
- Spa Rood - 4 trays
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Sinas - 2 bottles
- Apple juice - 4 packs
- Alcohol-free beer - 4 crates
- Pilsener - 3 kegs
- Blond beer - 2 kegs
- IPA - 2 kegs
- Wheat beer - 1 keg
- Pretzels - 120 pieces
- Baguettes - 12 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Dry sausage - 3 kilo
- Vegetarian meatballs - 4 kilos
- Hummus - 2 kilos
- Cucumbers - 12 pieces
- Carrots - 4 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Salted peanuts - 3 kilos
- Mustard - 2 jars
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Olive oil - 1 liter
- Salt - 1 pack
- Paper napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Cleaning wipes - 4 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Disposable gloves - 2 boxes

Tips

Plan two to three tasting glasses per visitor if you will not wash them during the event. Keep separate beer glasses available for visitors who want a full pour after the tasting.
Allow two to three drinks per person for the first hour, then about one drink per hour. Chill the first round before opening and keep spare coolers ready near the serving area.
Buy at least one snack portion per visitor, plus 10% extra for late arrivals and second servings. Include non-perishable snacks and prepare fresh items close to opening time.
Set aside one water glass or cup per visitor and provide water throughout the tasting. Beer tastings make water easy to overlook, especially when guests move between the tour route and tables.
Count one chair per seated guest and add clear route and safety signs before the first visitor arrives. Bring extra extension cords and power strips for coffee machines, lighting and payment equipment.

Frequently asked questions

How many tasting glasses do I need for an open brewery day?: Plan two to three tasting glasses per registered visitor if glasses will not be washed during the event. For 50 visitors, that means 100 to 150 sample glasses, plus a small reserve for breakage.
How much beer should I buy for an open brewery day?: Budget two to three drinks per person for the first hour, followed by roughly one drink per hour. Check the expected tour and tasting duration, then add about 10% so the final tasting group is not left short.
How many snacks should I prepare for brewery visitors?: Prepare at least one snack portion per visitor and add 10% extra. For 50 registered visitors, plan for at least 55 portions, with fresh snacks prepared shortly before opening.
When should drinks and groceries be bought for an open brewery day?: Buy non-perishable snacks, tableware and disposable supplies several days ahead. Pick up fresh groceries the day before or on the morning of the event, and chill drinks at least 4 to 6 hours before visitors arrive.

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