What to Buy for a Nutrition Lecture

For a nutrition lecture, plan purchases around registration, refreshments and the presentation setup. Coffee, tea and water need to cover the arrival period and any break, while snacks should be easy to serve without interrupting the speaker. Check dietary requirements before ordering food, then add a small buffer so late registrations do not leave anyone without a suitable option. The equipment list also includes connection and power items that are often forgotten until setup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Stoolsqty 4
Registration desk

Tableware

Coffee cupsqty 60
Glassesqty 60
Platesqty 70
Pastry forksqty 70
Teaspoonsqty 70
Serving plattersqty 12
Serving utensilsqty 12

Equipment

Projector
Projection screen
Laptop
HDMI cableqty 2
Extension cordsqty 3
Power stripsqty 3
Wireless microphone
Speakerqty 2

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2
Cutting boardsqty 3
Kitchen knivesqty 3
Small bowlsqty 12

Decorations

Name badgesqty 60
Tableclothsqty 8
Menusqty 60
Flower arrangementsqty 4
Pensqty 30
Evaluation formsqty 60

Cleaning

Waste binsqty 4
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2
Cleaning glovesqty 4

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 2 liters
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Still mineral water - 6 bottles
- Sparkling mineral water - 6 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Orange juice - 4 liters
- Apple juice - 3 liters
- Lemons - 8 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Bell peppers - 12 pieces
- Celery - 3 stalks
- Grapes - 3 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Mandarins - 50 pieces
- Wholegrain crackers - 8 packs
- Rice cakes - 6 packs
- Whole wheat baguettes - 8 pieces
- Hummus - 2 kilos
- Cream cheese spread - 1 kilo
- Young cheese - 1,5 kilo
- Turkey breast - 1 kilo
- Avocados - 12 pieces
- Olives - 1 kilo
- Unsalted nuts - 1.5 kilos
- Pumpkin seeds - 500 grams
- Dried apricots - 1 kilo
- Olive oil - 1 liter
- Balsamic vinegar - 500 milliliters
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Fresh basil - 4 tubs
- Fresh mint - 3 tubs
- Napkins - 200 pieces
- Paper cups - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Parchment paper - 1 roll
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 3 bottles

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Buy extra coffee, tea and water if registration starts before the lecture.
Order one snack portion per attendee for each planned break, plus 10% extra. Include alternatives based on the dietary requirements collected during registration.
For serving, allow one cup or glass, one plate and one teaspoon or pastry fork per person, plus at least 10% spare. Put serving platters and utensils out before guests arrive.
Bring the laptop, projector, projection screen, HDMI cable, microphone and speaker together in one equipment box. Test the exact cable connection at least 24 hours before the lecture.
Prepare one name badge for every confirmed participant and print 5–10% extra for walk-ins or spelling corrections. Keep the badges at the registration desk with the final participant list.

Frequently asked questions

How much coffee and tea do I need for a nutrition lecture?: For the first hour, allow two to three drinks per person. For every additional hour, add one drink per person, with extra coffee, tea and water for early arrivals and a short break.
How many snacks should I buy for a nutrition lecture?: Buy one snack portion per person for each break and add 10% extra. Confirm dietary requirements before placing the order so suitable alternatives are available on the day.
What presentation equipment is needed for a nutrition lecture?: You need a laptop, projector, projection screen, HDMI cable, extension cords, power strips, wireless microphone and speaker. Test the complete setup at least 24 hours beforehand, then test the microphone again when the room opens.
How many name badges should I prepare?: Prepare one badge for every confirmed participant and add 5–10% extra. Print them at least one day before the lecture so spelling corrections can be made before registration starts.

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