What to bring to a Night Moth Evening

A Night Moth Evening needs more than moth traps and a UV lamp. You will be outside after dark, moving between observation points, so plan for power, low-level lighting, clear signs and a safe route. Provide enough seating, hot drinks and simple snacks for the full group, and keep spare batteries and power banks ready. Check permits, weather and dietary requirements before shopping so missing items do not delay setup.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 55
Stoolsqty 6
Registration desk
Waste binsqty 4

Tableware

Reusable drinking glassesqty 70
Coffee cupsqty 55
Platesqty 70
Cutlery setsqty 70
Pitcherqty 4
Thermos flasksqty 4

Equipment

Moth trapqty 4
UV lampqty 4
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6
Binocularsqty 4
Magnifying glassesqty 10
Digital thermometersqty 4
Cameraqty 2

Lighting

Red flashlightsqty 20
LED string lightsqty 4
Outdoor lightsqty 4
Spare batteriesqty 40

Decorations

White observation clothsqty 6
Directional signsqty 12
Information boardsqty 6
Adhesive tapeqty 4
Rope rollsqty 3

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving tongsqty 6
Serving plattersqty 8
Coolersqty 4
Ice cubesqty 8

Cleaning

Dish brushesqty 3
Bucketsqty 3
Broomsqty 3
Litter pickersqty 2
Microfiber clothsqty 12

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 10 bottles
- Apple juice - 4 packs
- Lemons - 8 pieces
- Apples - 5 kilograms
- Grapes - 3 kilograms
- Bananas - 3 kilograms
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted peanuts - 2 bags
- Rice crackers - 3 packs
- Olives - 4 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilograms
- Brie - 1 kilogram
- Butter - 500 grams
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Wraps - 6 packs
- Herb butter - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Vegetable soup - 8 liters
- Breadsticks - 5 packs
- Cookies - 6 packs
- Vegan cookies - 3 packs
- Allergy-friendly crackers - 3 packs
- Napkins - 250 pieces
- Baking paper - 2 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Trash bags - 40 pieces
- Compostable bags - 20 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 8 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand gel - 4 bottles

Tips

Plan one reusable drinking glass, plate and cutlery set per guest, plus at least 10% extra. Add two to three drinks per person for the first hour, then adjust for the rest of the evening.
For hot drinks, allow one coffee cup per guest and prepare enough tea or coffee for two servings each. Fill the thermos flasks shortly before guests arrive so drinks stay hot during the observation walk.
Count one moth trap and UV lamp for each observation point, then check the extension cords and power strips reach safely. Keep power banks and spare batteries available before the traps are switched on.
Use white observation cloths, directional signs and information boards to make each point visible without bright general lighting. Bring adhesive tape and rope rolls for securing signs, cables and cloths.
Pack red flashlights, outdoor lights and LED string lights, but inspect the route first and remove loose branches or other obstacles. Put waste bins near the catering table and registration desk rather than leaving rubbish along the route.

Frequently asked questions

How many moth traps do I need for a Night Moth Evening?: Use one moth trap for each planned observation point. Confirm the number of points before shopping, and reserve the traps early because availability can affect the whole setup.
How much food and drink should I buy for a Night Moth Evening?: Plan two to three drinks per person for the first hour, then add enough for the remaining duration. Allow two hot drinks per person and prepare snacks that cover the group’s dietary requirements.
How many chairs and glasses do I need?: Provide one chair and one reusable drinking glass per registered guest, with at least 10% extra for late additions or replacements. Add stools only where the available tables or observation points need them.
When should I buy batteries and check the lighting?: Buy spare batteries and test every light, cable and power bank at least 24 hours before the event. Do a second route and cable check on the day, before it gets dark.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.