What You Need for a Neighborhood Street Fair

A neighborhood street fair needs more than tables and food. You’ll need sturdy stall equipment, enough seating, serving items, cooling space, power, lighting, and a reliable way to take payments. Plan for the number of stalls, volunteers, and visitors rather than buying everything in the same quantity. The easiest items to forget are stall weights, extension cords, reusable cups, power banks, and supplies for the cash register.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Tablesqty 12
Folding chairsqty 40
Beer tablesqty 6
Stall weightsqty 40
Tableclothsqty 20
Clothes racksqty 8
Storage boxesqty 10

Equipment

Coolersqty 6
Party speakersqty 2
Microphonesqty 2
Mixer
Extension cordsqty 8
Power stripsqty 6
Rechargeable work lightsqty 4
Cash register
Payment terminal
Power banksqty 3

Tableware

Reusable cupsqty 250
Platesqty 150
Coffee cupsqty 80
Knivesqty 150
Forksqty 150
Spoonsqty 100
Serving spoonsqty 8
Small bowlsqty 20
Serving traysqty 8
Water jugsqty 8

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 6
Measuring cupsqty 3
Mixing bowlsqty 6
Thermos flasksqty 6
Corkscrewsqty 3
Bottle openersqty 4

Decorations

Buntingqty 12
Balloonsqty 200
Balloon pumpsqty 3
Booth number signsqty 20
Info boardsqty 6
Directional signsqty 12
Chalkboardsqty 4

Lighting

String lightsqty 6
LED lanternsqty 10

Cleaning

Waste binsqty 12
Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 6
Cleaning clothsqty 20
Hand broomsqty 4
Dustpan and brushqty 4
Toilet brushesqty 3

Safety

Traffic barriersqty 12
Warning tapeqty 4
Flashlightsqty 4
Vests for volunteersqty 12
First aid kit
Fire extinguishersqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Stirrers - 500 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Rosé - 8 bottles
- Ice cubes - 20 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Savory nuts - 6 bags
- Popcorn - 5 bags
- Snacks - 6 bags
- Baguettes - 12 pieces
- Mini rolls - 150 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Brie - 1 kilo
- Cream cheese - 1 kilo
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 1 kilo
- Cucumber - 10 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Lettuce - 8 heads
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Lemons - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Herb mix - 2 jars
- Eggs - 60 pieces
- Pancake mix - 5 kilos
- Wheat flour - 2 kilos
- Granulated sugar - 2 kilos
- Powdered sugar - 1 kilo
- Syrup - 3 bottles
- Whipped cream - 12 cans
- Vanilla ice cream - 8 liters
- Fries - 20 kilos
- Burgers - 150 pieces
- Vegetarian burgers - 30 pieces
- Hot dogs - 100 pieces
- Hot dog buns - 100 pieces
- Hamburger buns - 180 pieces
- Onions - 5 kilo
- Pickles - 3 jars
- Cheese sauce - 3 bottles
- Deep-frying oil - 20 liter
- Paper napkins - 1000 pieces
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Skewers - 500 pieces
- Wooden ice sticks - 300 pieces
- Coffee filters - 3 packs
- Bottled water for staff - 24 bottles
- Trash bags - 100 pieces
- Plastic gloves - 300 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- All-purpose cleaner - 6 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- Disinfectant spray - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Disposable cleaning gloves - 100 pieces
- Bandages - 2 boxes
- Ice packs - 20 pieces

Tips

Allow at least one stall weight for each tent leg, and add extra weights if the forecast calls for wind. Secure tents before vendors arrive, not after the fair has started.
Plan one table or market stall per vendor, then keep a few spare tables available for registration, refreshments, or storage. Label storage boxes so volunteers can find supplies without opening every box.
Bring enough reusable cups, plates, cutlery, and small bowls for the busiest serving period, not the average hour. Keep serving spoons, trays, water jugs, and cutting boards together so food service does not stall.
Test the payment terminal, cash register, mixer, microphones, and speakers at least one day before the street fair. Pack extension cords, power strips, rechargeable work lights, and fully charged power banks as backups.
Chill drinks several hours before opening and use more than one cooler if drinks and food need separate storage. Set aside coffee cups, knives, forks, and spoons before volunteers start serving so they are not mixed into general storage.

Frequently asked questions

How many tables do I need for a neighborhood street fair?: Start with one table or market stall per vendor, then add 2 to 3 spare tables for registration, refreshments, and storage. If you have 20 vendors, plan for at least 22 to 23 tables or equivalent stalls.
How many cups and plates should I buy for a street fair?: Plan for at least 1.5 cups and 1 plate per expected visitor if reusable items can be washed or collected during the event. For 100 visitors, prepare at least 150 cups and 100 plates, plus a small reserve.
When should I buy drinks and prepare snacks for a street fair?: Buy shelf-stable drinks and serving supplies 2 to 3 days in advance. Chill drinks several hours before opening, and prepare perishable snacks as close to serving time as food-safety rules allow.
How many extension cords and power banks do I need?: Prepare at least one extension cord and one power strip for each powered area, plus 2 spare power banks for payment devices and phones. Test the full setup at least 24 hours before the fair.

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