What you need for a music quiz

A music quiz needs more than questions and a playlist. Plan the drinks, snacks, tableware and team materials before shopping, then check the audio and presentation equipment early enough to replace missing cables or adapters. Give each team its own answer forms, pens, scorecard and name sign. The quantities below are starting points: adjust drinks and food to your guest count, quiz length and whether the venue already provides furniture or equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Reception desk
Prize table

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
HDMI cable
Audio connection cable
Power stripsqty 4
Extension cordsqty 4
Presentation clicker

Tableware

Coffee cupsqty 50
Water glassesqty 50
Beer glassesqty 50
Platesqty 60
Cutlery setsqty 60
Serving bowlsqty 10
Serving spoonsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 3
Thermos flasksqty 4
Ice cube traysqty 2

Quiz materials

Answer formsqty 250
Scorecardsqty 12
Pen setsqty 12
Team name signsqty 12
Round cardsqty 8

Decorations

Tableclothsqty 8
Name stickersqty 60
Prizesqty 3

Cleaning

Waste binsqty 6
Washing-up tubsqty 2
Cleaning clothsqty 8
Broom and dustpan
Mop and bucket

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Lemon - 4 pieces
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Tonic - 2 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 six-packs
- White wine - 6 bottles
- Red wine - 4 bottles
- Non-alcoholic wine - 2 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted nuts - 3 bags
- Olives - 3 jars
- Cheese cubes - 3 kilo
- Grapes - 3 kilos
- Cucumber - 6 pieces
- Cherry tomatoes - 3 kilos
- Hummus - 6 tubs
- Baguettes - 10 pieces
- Butter - 2 tubs
- Bitterballen - 150 pieces
- Mini spring rolls - 100 pieces
- Vegetarian snacks - 100 pieces
- Mustard - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 300 pieces
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Trash bags - 30 pieces

Tips

For drinks, allow 2–3 drinks per person during the first hour, then about 1–2 per person for each additional hour. Chill bottled drinks at least 4 hours ahead, and prepare ice before guests arrive.
Plan one answer form, one scorecard, one team name sign and at least two pens per team. Print 10–15% extra forms and keep spare pens at the reception desk.
Count tableware against your guest list before shopping: one plate, water glass, beer glass and cutlery set per person, plus 10% spare. Prepare serving bowls and serving spoons for each snack or appetizer.
Test the laptop, projector, screen and speakers together at least 24 hours before the quiz. Keep the HDMI cable, audio connection cable, power strips and extension cords with the equipment instead of assuming the venue has compatible ones.
Prepare coffee and hot water for the final guest count: allow one coffee cup per person, one thermos flask for roughly 8–10 cups, and enough kettles or a coffee maker to avoid a long queue during the break.

Frequently asked questions

What food and drinks do I need for a music quiz?: For drinks, plan 2–3 per person in the first hour and 1–2 per person per additional hour. For snacks, provide at least 2 portions per person, plus 10% extra, and add plates, serving bowls and serving spoons.
How many pens and answer sheets do I need per quiz team?: Give each team one answer form, one scorecard and at least two pens. Print 10–15% extra answer forms and keep several spare pens at the reception desk.
What equipment should I buy or bring for a music quiz?: You need a laptop, projector, projection screen, speakers and the correct HDMI and audio cables. Check everything at least 24 hours beforehand, and bring power strips and extension cords because venue supplies are often limited.
How much tableware do I need for a music quiz?: Start with one plate, water glass, beer glass and cutlery set per guest, then add 10% spare. Also prepare one coffee cup per guest and enough serving bowls and spoons for every snack.

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