Motorcycle Rally Shopping List

A motorcycle rally needs more than fuel and a route. You will need supplies for registration, visible route marking, rider safety, refreshments and a weather-proof start and finish area. Buy or gather the route and safety equipment early, then handle drinks, cups and food service closer to the event. Use your rider count to scale consumables: plan two to three drinks per person for the first hour, plus extra water for hot weather.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Bar stoolsqty 8
Waste binsqty 6

Equipment

Coolersqty 6
Portable speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Lighting

LED lampsqty 6
String lightsqty 4

Safety

First aid kitsqty 2
Reflective vestsqty 12
Traffic conesqty 20
Barrier tapeqty 4
Fire extinguishersqty 2

Route

Route arrowsqty 45
Fastening strapsqty 100
Route mapsqty 70
Waterproof route coversqty 50

Registration

Bib numbersqty 70
Wristbandsqty 80
Clipboardsqty 6
Ballpoint pensqty 30
Prizesqty 6

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 50

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 6
Serving spoonsqty 8
Cutting boardsqty 3
Kitchen knivesqty 4
Food containersqty 12

Cleaning

Washing-up bowlsqty 3
Trash bag holdersqty 6
Hand soap dispensersqty 4
Towel rollsqty 4

Groceries

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 5 bottles
- Ice tea - 5 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Alcohol-free beer - 3 cases
- Beer - 5 crates
- Red wine - 6 bottles
- White wine - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 2 kilos
- Ice cubes - 12 bags
- Sandwiches - 100 pieces
- Baguettes - 12 pieces
- Butter - 4 packs
- Herb butter - 8 tubs
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Cucumbers - 10 pieces
- Tomatoes - 3 kilos
- Mixed salad - 2 kilos
- Potato salad - 8 kilos
- Pasta salad - 8 kilo
- Vegetarian wraps - 30 pieces
- Chicken satay - 5 kilos
- Vegetarian skewers - 3 kilo
- Satay sauce - 3 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 5 kilo
- Cookies - 6 packs
- Muesli bars - 100 pieces
- Bananas - 8 kilos
- Apples - 8 kilos
- Grapes - 5 kilos
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 3 bottles
- Cleaning spray - 3 bottles
- Disinfectant wipes - 4 packs

Tips

Prepare one registration pack for every expected rider: a bib number, wristband, route map and a pen or clipboard for the check-in team. Add at least 10% spare bibs and wristbands for last-minute changes.
Use route arrows at every turn that could be missed, and bring fastening straps plus waterproof route covers. Pack extra signs for the test drive, damaged markers and any route change on the day.
Assign one cooler for drinks at the start and another for the finish or main stop. For the first hour, allow two to three drinks per rider, with additional water when the forecast is warm.
Set up one waste bin near registration, one by the drinks table and one in the finish area. Reusable cups reduce waste, but bring enough plates, cutlery and coffee cups for the largest meal or break.
Give each marshal a reflective vest and place a first aid kit where volunteers can reach it quickly. Keep traffic cones, barrier tape and a fire extinguisher at the start and finish area, not locked away in a vehicle.

Frequently asked questions

What should I buy for a motorcycle rally?: Plan supplies in five groups: registration, route marking, safety, refreshments and the start/finish setup. For each rider, allow one bib number, one wristband and one route map, then add 10% spare items.
How many drinks do I need for a motorcycle rally?: Allow two to three drinks per person for the first hour, including water. Add extra water in warm weather and keep drinks chilled in at least two coolers if riders finish at different times.
How many route signs do I need for a motorcycle rally?: Count every turn, junction and confusing stretch during a test drive, then add at least 10% extra route arrows. Pack fastening straps and waterproof covers so signs remain visible in rain or wind.
What safety equipment is needed for a motorcycle rally?: Provide a reflective vest for every route marshal, at least one first aid kit at the start or finish, and traffic cones and barrier tape for vehicle and rider separation. Keep a fire extinguisher at the event area and check access before setup.

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