Mini Golf Tournament Checklist

A mini golf tournament needs more than a booked course and a list of players. Set the format early, close registration in time to build teams, and prepare rules and scorecards before guests arrive. On the day, allow time for the registration desk, start groups, food, drinks and prize table—not just the rounds themselves. This checklist covers the planning sequence, equipment and details that are easy to leave until the last minute.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve the mini golf course
Set tournament date
Define the competition format
2 people
Send invitations
2 people
Open the registration form
Process registrations
Collect dietary requirements
Close the participant list
Assign teams
2 people
Put together start groups
2 people
Write out tournament rules
Order prizes
Checking lane rules
2 people
Print scorecards
Inform participants
Do the shopping
2 people
Collect prizes
Collect materials
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set up tables and chairs
3 people
Set up registration desk
2 people
Set up competition table
2 people
Hang decorations
2 people
Connect the music
Set out coffee and tea
2 people
Sort scorecards
2 people
Set up the awards ceremony
2 people
Brief volunteers
3 people

Event

Receive participants
3 people
Register attendance
2 people
Brief starting groups
2 people
Guide the tournament round
4 people
Check scores
2 people
Refill drinks
2 people
Serve snacks
2 people
Restock the buffet
2 people
Guide the final round
3 people
Calculate final scores
2 people
Announce the winners
Present prizes
2 people
Serve the last drinks round
2 people
See participants off
2 people

Aftercare

Collect waste
3 people
Wash dishes
2 people
Clear tables and chairs
3 people
Clean the venue
3 people
Pack up materials
2 people
Store leftover stock
2 people
Return borrowed materials
2 people
Send out the results
Share photos with participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
Party tentsqty 2
Buffet tablesqty 2
Waste binsqty 4

Sports equipment

Mini golf clubsqty 55
Mini golf ballsqty 70
Scoreboardsqty 12
Conesqty 20
Measuring tapeqty 2
Spare clubsqty 5

Tableware

Reusable cupsqty 80
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Small bowlsqty 8

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Bluetooth speaker
Extension cordsqty 3
Power stripsqty 3

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 4

Decorations

Buntingqty 6
Tableclothsqty 6
Prize table sign

Lighting

String lightsqty 4

Administration

Clipboardsqty 15
Ballpoint pensqty 30
Markersqty 6
Prizes and trophiesqty 12
Name stickersqty 60
Scorecardsqty 70
Tournament rulesqty 15

Cleaning

Cleaning bucketqty 2
Mopsqty 2
Broom and dustpanqty 2
Microfiber clothsqty 10

Catering

Groceries

Tips

Book the course before sending invitations, then set a firm registration closing date. You need the final participant count before assigning teams and putting together start groups.
Write the competition format and lane rules in advance. Decide how ties, difficult lanes and incomplete scorecards are handled so players do not have to improvise during the tournament.
Print scorecards and prepare spare mini golf clubs, balls and other course materials before event day. A small equipment check prevents one missing club or damaged scorecard from delaying every group.
Set up registration and competition tables before participants arrive, with scoreboards, pens, rules and the prize table sign ready. Keep tables, chairs and waste bins positioned so they do not obstruct play.
Chill drinks and prepare snacks before the first group starts. For food service, set out reusable cups, plates, cutlery, serving platters and small bowls, and keep coffee equipment separate from the registration queue.

Frequently asked questions

How far in advance should I book a mini golf tournament?: Book the mini golf course as soon as you have a likely date and expected group size, preferably at least 4–6 weeks ahead. This gives you time to send invitations, process registrations and order prizes.
When should mini golf tournament registration close?: Close registration about 7 days before the tournament. Use the final list to assign teams, create start groups, check dietary requirements and print the right number of scorecards.
How many players should be in a mini golf start group?: Use groups of 3–4 players where the course allows it. Smaller groups keep play moving and make scorekeeping easier; publish the starting order before the event so people know where to go.
What should I prepare on the day of a mini golf tournament?: Finish the registration desk, competition table, seating, drinks, snacks and prize display before the first start group arrives. Allow at least 60 minutes for setup, plus extra time if tables, chairs, decorations or power connections still need to be arranged.

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