Mini Golf Tournament Checklist

A mini golf tournament runs smoothly when the course, player list, scoring system, and catering are arranged before event day. Start by reserving the course and choosing the tournament format, then collect registrations, dietary requirements, and preferred details. In the final week, assign teams and start times, print scorecards and rules, and confirm the schedule with participants. On the day, set up registration and scoring areas before players arrive, and check every club, ball, and course marking before the first group starts.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Reserve the mini golf course
Book catering
Determine the tournament format
2 people
Create the participant list
Assign teams
2 people
Assign start times
Buy prizes
Print game rules
Print scorecards
Inform participants
Do the shopping
2 people
Chill drinks
2 people
Pack prizes
Collect materials
2 people
Prepare catering
3 people
Set up tables and chairs
3 people
Set up registration desk
2 people
Set up the scoring table
2 people
Check the course and equipment
2 people
Hang decorations
2 people
Put up directional signs
2 people
Prepare snacks
3 people
Set out coffee and tea
2 people

Event

Receive participants
3 people
Hand out starter packs
2 people
Explain the tournament
2 people
Guide the First Round
3 people
Check scores
2 people
Serve drinks and snacks
3 people
Refill drinks
2 people
Assist with the second round
3 people
Restock the sandwich buffet
2 people
Calculate final scores
2 people
Handle prize ceremony
2 people
Lead the free play round
2 people
Serve the last round
2 people
See participants off
2 people

Aftercare

Collect materials
3 people
Wash dishes
2 people
Remove waste
2 people
Clean the venue
3 people
Take down the decorations
2 people
Store leftover stock
2 people
Return borrowed materials
2 people
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 70
Party tentsqty 2
Waste binsqty 6

Sports equipment

Mini golf clubsqty 24
Mini golf ballsqty 100
Scorecardsqty 100
Course markingsqty 20
Spare pensqty 30
Prizesqty 12

Office supplies

Clipboardsqty 24
Name stickersqty 100
Markersqty 12
Paper tapeqty 6
Game rule boardsqty 6

Tableware

Glassesqty 80
Coffee cupsqty 40
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Cutting boardsqty 4
Bread knivesqty 4
Storage binsqty 12

Equipment

Speakersqty 2
Microphone
Extension cordsqty 4

Lighting

String lightsqty 6
Battery lanternsqty 6

Decorations

Buntingqty 8
Tableclothsqty 6
Balloonsqty 100
Prize table sign

Cleaning

Vacuum cleaner
Bucketsqty 3
Mopsqty 3

Catering

Groceries

Tips

Reserve the mini golf course before sending invitations, especially if you need several consecutive starting times. Allow at least 30 minutes before the first start for registration and course checks.
Set a registration deadline about 10 to 14 days before the tournament. This gives you time to create the participant list, assign teams, collect dietary requirements, and prepare name stickers.
Choose the tournament format before printing scorecards and rules. For a group event, publish team assignments and start times at least 3 days in advance so players know where to go.
Plan food and drinks around the playing schedule rather than serving everything at once. Chill drinks ahead of time, prepare snacks before arrival, and keep a separate table free for catering and serving trays.
Pack prizes, spare pens, clipboards, scorecards, and printed rules together the day before. Keep extra balls and clubs available, and test extension cords, speakers, and the microphone before guests arrive.

Frequently asked questions

How far in advance should I plan a mini golf tournament?: Reserve the course and book catering 4 to 6 weeks ahead when possible. Send invitations as soon as the date and format are confirmed, then close registrations 10 to 14 days before the event.
How do I organize teams for a mini golf tournament?: Create the final participant list after the registration deadline, then divide players into teams of a practical size for the course. Send team assignments and start times at least 3 days before the tournament.
What should I prepare on the day of a mini golf tournament?: Set up the registration desk, scoring table, tables, chairs, signs, and catering before players arrive. Schedule a 30-minute check for clubs, balls, scorecards, course markings, drinks, and printed game rules.
How many prizes do I need for a mini golf tournament?: Prepare at least one prize for each planned award, such as the overall winner and team winner. Buy and pack the prizes no later than 3 days before the event so they are not missed during final setup.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.