What You Need for a Mindfulness Workshop

Use this shopping list to prepare a comfortable, practical mindfulness workshop without last-minute trips to the store. Plan seating and meditation equipment for every participant, then add printed materials, name badges and writing supplies. For refreshments, provide reusable cups, water, tea, and a simple soup-and-bread meal. Check dietary requirements before shopping, and test the speaker, timer and power supplies before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 24
Tablesqty 4
Reception desk
Coat rack

Comfort

Meditation cushionsqty 20
Yoga matsqty 20
Blanketsqty 20
Meditation benchesqty 6
Eye cushionsqty 20
Yoga bolster cushionsqty 10

Workshop materials

Flip chart
Flip chart paper
Markersqty 2
Name badge holdersqty 24
Notebooksqty 24
Worksheetsqty 24
Ballpoint pensqty 30
Storage basketsqty 4

Equipment

Bluetooth speaker
Meditation timersqty 2
Extension cordsqty 2
Power stripsqty 2
Power banksqty 2

Tableware

Reusable cupsqty 30
Platesqty 30
Soup bowlsqty 24
Cutlery setsqty 30
Teaspoonsqty 30
Serving spoonsqty 4

Kitchen

Water jugsqty 4
Thermos flasksqty 4
Serving traysqty 4
Soup bowls for servingqty 4

Lighting

Battery candlesqty 8

Cleaning

Waste binsqty 3
Microfiber clothsqty 6
Bucketsqty 2
Broom and dustpan
Vacuum cleaner
Washing-up tubsqty 2
Draining racksqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Green tea - 1 box
- Herbal tea - 2 boxes
- Sugar - 500 grams
- Honey - 1 jar
- Semi-skimmed milk - 4 liter
- Oat milk - 4 liters
- Still water - 12 bottles
- Sparkling water - 8 bottles
- Apple juice - 4 liter
- Tomato soup - 5 liters
- Vegetable soup - 5 liters
- Wholemeal bread - 6 loaves
- Gluten-free bread - 2 loaves
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Vegan vegetable spread - 750 grams
- Young cheese - 1 kilogram
- Butter - 500 grams
- Jam - 2 jars
- Apples - 24 pieces
- Bananas - 20 pieces
- Grapes - 2 kilogram
- Unsalted nuts - 1 kilogram
- Rice cakes - 5 packs
- Paprika chips - 3 bags
- Dark chocolate - 4 bars
- Napkins - 3 packs
- Trash bags - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Dishcloths - 2 packs
- Hand soap - 2 bottles

Tips

Provide one yoga mat, meditation cushion and blanket per participant, plus at least two spare sets for late registrations, replacements or accessibility needs.
Prepare one notebook, worksheet and ballpoint pen per participant, and print 10% extra worksheets so damaged pages or unexpected attendees do not disrupt the session.
Plan two reusable cups per person if tea and water are served throughout the workshop. Bring enough soup bowls, cutlery and teaspoons for the full group rather than relying on a single wash-up.
Buy or bring one name badge holder for each registered participant, then prepare five blank badges for walk-ins or replacements. Keep the badges at the reception desk with the participant list.
Charge the Bluetooth speaker, meditation timers and power banks the day before. Pack extension cords and power strips as well, because the room layout may place the equipment several metres from a socket.

Frequently asked questions

What do I need for a mindfulness workshop?: Plan seating, yoga mats, meditation cushions, blankets and any benches or bolsters needed for the exercises. You will also need worksheets, notebooks, pens, name badges, a flip chart, a speaker, meditation timers and refreshments such as tea, water, soup and bread.
How many yoga mats and cushions do I need for a mindfulness workshop?: Prepare one mat and one meditation cushion per participant, plus two spare sets for a typical small group. Add blankets, eye cushions, benches or bolster cushions according to the exercises and participants’ accessibility needs.
How much food and drink should I buy for a mindfulness workshop?: Allow two reusable cups per person for tea and water during the workshop. For a soup-and-bread break, prepare one bowl and one cutlery set per participant, with around 10% extra for spills, seconds or unexpected guests.
When should I buy supplies for a mindfulness workshop?: Finalize the shopping list after registration closes and dietary requirements have been collected, ideally 2–3 days before the workshop. Print worksheets and prepare name badges the day before, then charge and test audio equipment before leaving for the venue.

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