Mentor training shopping list
A mentor training day needs more than handouts and a projector. You need a registration point, enough writing materials for every participant, reliable presentation equipment and refreshments that can be served without delays. This list helps you check what to buy, borrow or bring before the room is opened. Confirm the final participant count first, then use it to calculate folders, worksheets, name badges, drinks and catering. Test the laptop, projector, cables and sound equipment at least one working day before the training.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Chairsqty 35
- Registration desk
- Waste binsqty 4
Equipment
- Laptop
- Projector
- Projection screen
- HDMI cableqty 2
- Extension cordsqty 3
- Power stripsqty 3
- Portable speaker
- Microphone
Kitchen
- Kettlesqty 2
- Coffee maker
- Thermos flasksqty 3
- Coolersqty 2
- Serving plattersqty 8
- Serving spoonsqty 6
Tableware
- Coffee cupsqty 35
- Drinking glassesqty 35
- Platesqty 35
- Cutlery setsqty 35
- Water jugsqty 4
Paper goods
- Flipchart padsqty 3
- A4 worksheetsqty 40
- Training foldersqty 35
- Notepadsqty 35
- Name badgesqty 35
- Pensqty 40
- Sticky notesqty 12
- Markersqty 12
- Flipchart markersqty 12
Decorations
- Tableclothsqty 6
- Welcome sign
- Arrow stickersqty 12
Cleaning
- Cleaning sprayqty 2
- Microfiber clothsqty 6
- Dish brushesqty 2
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 12 bottles
- Sparkling mineral water - 8 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 6 liters
- Apple juice - 4 liter
- Mini croissants - 40 pieces
- Mini chocolate buns - 40 pieces
- Whole wheat bread - 5 loaves
- White bread - 3 loaves
- Young cheese - 1,5 kilo
- Back ham - 1 kilo
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Mixed salad - 1.5 kilos
- Bell peppers - 12 pieces
- Red onions - 6 pieces
- Cherry tomatoes - 2 kilo
- Olives - 4 jars
- Feta - 1 kilo
- Pasta - 3 kilos
- Pesto - 4 jars
- Pasta sauce - 6 jars
- Grated cheese - 1,5 kilos
- Vegetarian meatballs - 3 kilos
- Mixed nuts - 1.5 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Grapes - 3 kilos
- Apples - 30 pieces
- Bananas - 30 pieces
- Cookies - 6 packs
- Brownies - 40 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Olive oil - 1 bottle
- Italian herbs - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 100 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
Tips
- Prepare one training folder, worksheet set, notepad, pen and name badge per participant, plus 5–10% extra for late registrations or damaged materials.
- Plan two to three drinks per person for the first hour, then about one drink per person per training hour. Keep water available throughout the day and chill drinks before participants arrive.
- Set up one registration desk with the final participant list, name badges and pens. Put the desk at the entrance and have it ready at least 30 minutes before registration opens.
- Bring at least one spare HDMI cable, extension cord and power strip. Test the laptop, projector, projection screen, speaker and microphone together in the training room the day before.
- Allow 10–15 minutes before arrival to start the coffee station and place cups, glasses, plates, cutlery, serving spoons and water jugs. Check dietary requirements before ordering catering, not after delivery.
Frequently asked questions
- What stationery do I need for mentor training?
- Provide one training folder, A4 worksheet set, notepad, pen, name badge and a small supply of sticky notes per participant. Add 5–10% extra of each item for replacements and last-minute attendees.
- How many drinks should I buy for a mentor training day?
- For the first hour, calculate two to three drinks per person. After that, allow roughly one drink per person per training hour, plus water throughout the session; buy at least 10% extra if the training lasts all day.
- When should I test the mentor training equipment?
- Test the laptop, projector, screen, HDMI connection, power supply, speaker and microphone at least one working day before the training. Repeat a short check 30 minutes before participants arrive.
- How much catering should I order for mentor training?
- Order one lunch portion and one snack portion per confirmed participant, then add 5–10% extra. Confirm dietary requirements before placing the order and keep the final participant count available at the catering station.
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
Organize this event for free with LizztOrganize for free and invite your contacts!