What to Buy for a Memorial March

A memorial march needs more than signs and refreshments. You will need clear route markers, equipment for registration, safety supplies for volunteers, and a reliable setup for speeches and music. This shopping list covers the practical items used from arrival through the remembrance moment and the finish. Check quantities against your participant list, route length, number of checkpoints and expected weather before buying or collecting anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 40
Tableclothsqty 6
Waste binsqty 8

Tableware

Reusable cupsqty 150
Coffee cupsqty 100
Platesqty 100
Platesqty 120
Cutlery setsqty 120
Serving traysqty 8

Equipment

Coffee machinesqty 2
Kettlesqty 2
Portable speakersqty 2
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6

Route and safety

Route signsqty 20
Directional signsqty 12
Traffic conesqty 24
Barrier tapeqty 6
Reflective vestsqty 20
Flashlightsqty 10
Spare batteriesqty 30
Walkie-talkiesqty 10
Route mapsqty 30
Emergency numbers cardsqty 30

Registration

Registration signsqty 2
Name stickersqty 150
Pensqty 30
Clipboardsqty 10
Wristbandsqty 150
Information leafletsqty 150

Decorations

Dutch flagsqty 4
White ribbonsqty 100
Memorial candlesqty 120
Lanternsqty 20
Flower arrangementsqty 3

Kitchen

Thermos flasksqty 8
Coolersqty 6
Serving spoonsqty 8
Cutting boardsqty 3
Kitchen knivesqty 3
traysqty 8

First aid

First aid kitsqty 3
Cooling packsqty 12
Disposable glovesqty 2
Emergency blanketsqty 6

Cleaning

Cleaning bucketsqty 4
Microfiber clothsqty 12
Washing-up tubsqty 3
Hand broomsqty 3
Litter pickersqty 4
Broom setsqty 3
Mopsqty 3

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 24 small bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Sparkling water - 8 bottles
- Coffee beans - 4 kilograms
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Chocolate milk - 8 liters
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Honey - 2 jars
- Lemons - 12 pieces
- Stir sticks - 200 pieces
- Teaspoons - 100 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Aged cheese - 2 kilogram
- Vegetarian cheese - 1 kilogram
- Ham - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 1 kilogram
- Whole wheat bread - 15 loaves
- White rolls - 120 pieces
- Currant buns - 80 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 12 pieces
- Butter cookies - 8 packs
- Oatmeal cookies - 6 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salty crackers - 8 packs
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 8 kilograms
- Cucumbers - 12 pieces
- Cherry tomatoes - 6 kilograms
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 500 pieces
- Coffee filters - 2 packs
- Tea filters - 1 pack
- Stir sticks - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 3 bottles
- Garbage bags - 100 pieces
- Freezer bags - 2 boxes
- Aluminium trays - 50 pieces
- Reusable water cups - 150 pieces

Tips

Plan one registration setup for every 100–150 participants so queues stay manageable. Each setup needs registration signs, name stickers, tables and enough pens for several volunteers.
For every route checkpoint, prepare visible signs plus a backup set. Pack cones, barrier tape and a reflective vest for each volunteer working near traffic, and keep spare batteries with the route equipment.
Test the mobile speakers and wireless microphones at least 24 hours before the march. Bring extension cords, power strips and power banks, and keep a charged backup option for the speech and music.
Allow roughly two to three drinks per person for the first hour, then add more for a longer route or warm weather. Count reusable cups, coffee cups, saucers, plates and cutlery separately so the refreshment table does not run short.
Set aside a weather-ready base at both the start and finish. Party tents, folding tables, chairs and tablecloths are easy to overlook when the forecast changes, while waste bins and serving trays prevent the closing area from becoming disorganized.

Frequently asked questions

What do I need to buy for a memorial march?: Prepare route signs, arrow boards, cones, barrier tape, reflective vests, flashlights and spare batteries. You will also need registration signs, name stickers, route maps, emergency-number cards, sound equipment, refreshments and basic serving supplies.
How many drinks should I buy for a memorial march?: Plan for two to three drinks per person during the first hour. Add extra stock for a route longer than two hours, warm weather or a finish area where people will stay for speeches and refreshments.
How many safety vests and walkie-talkies do I need?: Provide one reflective vest for every volunteer positioned near traffic or a checkpoint. Give walkie-talkies to the route coordinator, start and finish leads, traffic supervisors and other key posts; test all units at least one day before the march.
When should I prepare the memorial march supplies?: Finish purchasing or collecting supplies at least 48 hours before the march. Test speakers, microphones, coffee machines and kettles 24 hours beforehand, then check signs, batteries, registration materials and first-aid kits on the morning of the event.

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