Mediterranean market checklist

A Mediterranean market needs more than food stalls and a sunny-looking layout. You need the market space, permit, stalls, power and exhibitors confirmed before you can plan menus, signage and stock. This checklist puts those jobs in a workable order, from early bookings to chilled storage and final setup. Use it to keep supplier details, dietary requirements and visitor information together, so small omissions do not become problems on market day.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve market space
Apply for market permit
Reserve market stalls
Reserve power connections
Contact exhibitors
2 people
Process registrations
2 people
Confirm exhibitors
Collect dietary requirements
Confirm supplier agreements
Create market layout
2 people
Send invitations
2 people
Post on social media
Share route and parking information
Send exhibitor information
Design menus
Make signs and route arrows
2 people
Purchase decorations
2 people
Check stock lists
2 people
Check cold storage
Do the shopping
4 people
Collect fresh produce
3 people
Check groceries
3 people
Store chilled products
3 people
Sort non-perishable stock
2 people
Prepare snacks
5 people
Prepare salads
4 people
Portion desserts
3 people
Set up the coffee and tea station
2 people
Chill drinks
3 people
Unload market stalls
6 people
Build party tents
6 people
Set up tables
5 people
Set up chairs
4 people
Lay out power cables safely
3 people
Hang lighting
3 people
Hang decorations
3 people
Lay out stall plan
2 people
Welcome exhibitors
3 people
Place stall prices and menus
4 people
Set out tableware and cutlery
3 people
Replenish buffets
4 people
Place waste stations
2 people
Check toilets
2 people
Test sound
2 people
Clear the safety route
2 people
Hold team briefing
8 people
Set up cash registers and change
3 people
Check entrance and signage
2 people

Event

Welcome visitors
3 people
Serve snacks
5 people
Serve hot dishes
5 people
Serve drinks
4 people
Serve coffee and tea
2 people
Refill drinks
3 people
Refill the buffets
4 people
Collect tableware
3 people
Clean tables in between
3 people
Empty trash bins
2 people
Check toilets periodically
2 people
Restock supplies behind the stalls
3 people
Support exhibitors
2 people
Support live music
Turn on lighting
Take final orders
4 people
See visitors out
3 people

Aftercare

Close out the registers
3 people
Pack perishable stock
3 people
Collect tableware
4 people
Take down stalls and tents
6 people
Load tables and chairs
5 people
Remove decorations
3 people
Wash dishes
4 people
Clean equipment
3 people
Sort and remove waste
3 people
Clean the venue
5 people
Collect lost property
Let exhibitors unload
2 people
Return rental items
2 people
Store leftover groceries
2 people
Empty and clean coolers
2 people
Handle the deposit and keys
Inform stallholders about wrap-up

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 18
Chairsqty 80
Bar stoolsqty 12
Foldable tablesqty 4

Tableware

Reusable platesqty 150
Reusable bowlsqty 100
Reusable glassesqty 180
Coffee cupsqty 80
Cutlery setsqty 150
Serving plattersqty 30
Serving tongsqty 20

Kitchen

Cutting boardsqty 8
Paring knivesqty 8
Mixing bowlsqty 10
Storage binsqty 20
Food warmersqty 8
Thermos flasksqty 6
Water jugsqty 8
Ice cube traysqty 8

Equipment

Coolersqty 8
Coffee machinesqty 3
Kettlesqty 3
Induction hobsqty 4
Extension cordsqty 8
Power stripsqty 10
Mobile payment terminalsqty 6
Portable speakerqty 2
Microphone

Decorations

Mediterranean buntingqty 12
Tableclothsqty 18
Booth signsqty 12
Menu boardsqty 12
Route arrowsqty 15
Plantersqty 12

Lighting

String lightsqty 8
LED lanternsqty 12
Batteriesqty 24

Cleaning

Waste binsqty 10
Hand broomsqty 4
Dustpansqty 4
Mopsqty 4
Bucketsqty 4
Hand soap dispensersqty 6
Hand sanitizer pumpsqty 8
Toilet brushesqty 4

Catering

Groceries

Tips

Secure the market space, permit, stalls and power connections first. Aim to have the site and infrastructure confirmed several weeks before sending final exhibitor information.
Collect exhibitor registrations and dietary requirements before designing menus or ordering food. Send one information pack with arrival times, parking, power details and the final market layout.
Plan the layout around the 3 main flows: visitors, food service and deliveries. Add clear booth signs and route arrows before printing, rather than trying to direct people during setup.
Check cold storage before buying fresh produce and chilled products. Count coolers and available storage space, then schedule shopping and collection close enough to the event that ingredients remain properly chilled.
Pack service equipment by stall or function, not in one mixed box. Reusable plates, bowls, glasses, coffee cups, cutlery, serving tongs and payment terminals are easy to overlook when stock is divided between exhibitors.

Frequently asked questions

How far in advance should I apply for a Mediterranean market permit?: Apply as soon as the market space and date are confirmed, preferably at least 6 to 8 weeks before the event. Permit processing times vary, and you may need the site layout, stall numbers and power requirements.
When should Mediterranean market exhibitors be confirmed?: Confirm exhibitors at least 3 to 4 weeks before market day. This gives you time to collect dietary requirements, agree supplier details, prepare menus and issue final arrival and parking information.
How much food should I buy for a Mediterranean market?: Base quantities on confirmed exhibitors, expected attendance and serving sizes rather than one overall estimate. Complete the stock check 3 to 5 days beforehand, then buy fresh produce as close to the market as practical.
When should I prepare chilled food for a Mediterranean market?: Prepare and store chilled products as late as your food-safety process allows, usually within 24 hours of service. Check coolers and cold storage before shopping, and keep products chilled from collection through setup.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.