Math skills training checklist

A math skills training needs more than a teacher and a room. You need time to build the program, confirm registrations, prepare exercises, and check every piece of teaching equipment before participants arrive. This checklist puts the work in a practical order, from booking the training room and confirming the teacher to setting out worksheets, calculators, and answer sheets. It also covers the details that are easy to leave until the last minute, such as dietary requirements, name badges, attendance records, and testing the presentation screen.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Book training room
Set the training date
Confirm the teacher
Develop the program
Invite participants
Process registrations
Collect dietary requirements
Confirm registrations
Send reminder
Check the worksheets
Set out exercises
Test presentation
Sort math materials
Do the shopping
2 people
Purchase refrigerated products
Make name badges
Print attendance list

Event

Open room
2 people
Set up tables
3 people
Set up chairs
2 people
Connect presentation screen
Lay out work materials
2 people
Prepare coffee and tea
2 people
Receive participants
2 people
Register attendance
Hand out name badges
Give welcome briefing
Administer the basic test
2 people
Explain calculation strategies
Guide the practice round
3 people
Set out break snacks
2 people
Refill drinks
Lead the break
2 people
Guide advanced exercises
3 people
Serve light meals
3 people
Collect tableware
2 people
Guide the practical assignments
3 people
Administer the final test
2 people
Review the answers
Hand out certificates
Answer final questions
See participants off
2 people

Aftercare

Collect waste
2 people
Wash dishes
2 people
Clear tables and chairs
3 people
Switch off equipment
Clean the room
3 people
Inventory materials
Return borrowed items
Send participant materials afterward
Archive attendance records

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 32
Registration desk
Waste binsqty 4

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Extension cordsqty 3
Power stripsqty 3
Presentation clicker

Course materials

Calculation worksheetsqty 35
Test bookletsqty 35
Answer sheetsqty 35
Calculatorsqty 16
Calculation Cardsqty 12
Diceqty 24
Measuring tapesqty 8
Rulersqty 32
Set squaresqty 32
Work foldersqty 35
Name badgesqty 35
Pensqty 40
Pencilsqty 40
Erasersqty 40
Markersqty 12
Flip chart
Flipchart markersqty 8
Sticky notesqty 6
Presentation remote

Tableware

Coffee cupsqty 35
Drinking glassesqty 35
Platesqty 35
Cutlery setsqty 35

Kitchen

Coffee makerqty 2
Kettleqty 2
Thermos flasksqty 4
Serving traysqty 4
Serving spoonsqty 4
Coolersqty 2

Cleaning

Cleaning bucketqty 2
Mopsqty 2
Broom
Dustpan and brushqty 2
Washing-up tubsqty 2

Catering

Groceries

Tips

Set the date and book the training room before developing the program. Allow enough time to confirm the teacher, invite participants, process registrations, and send a reminder before the training day.
Check the course materials against the program at least one week ahead. Count the calculation worksheets, test booklets, answer sheets, work folders, calculators, and writing materials so missing items can still be replaced.
Test the laptop, projector, presentation screen, HDMI cable, presentation remote, extension cords, and power strips in the actual room before participants arrive. A presentation that works at home may still fail because of the room setup.
Prepare registration materials together: print the attendance list, make name badges, and set up the registration desk before opening the room. This keeps arrival moving while you receive participants and register attendance.
Set out the exercises and math materials before preparing coffee and tea. Keep calculators, rulers, set squares, measuring tapes, dice, calculation cards, pencils, erasers, and markers where participants can reach them without interrupting the training.

Frequently asked questions

How far in advance should I plan a math skills training?: Set the training date and book the room at least 4 weeks ahead. Use the remaining time to confirm the teacher, develop the program, invite participants, process registrations, and prepare the materials.
What should I prepare for a math skills training session?: Prepare the worksheets, test booklets, answer sheets, work folders, calculators, pencils, erasers, and the planned math materials. Also check the presentation equipment and print the attendance list before the day starts.
When should I send a reminder for math skills training?: Send the reminder 2 to 3 days before the training. Include the date, start time, room information, and any practical details participants need to bring or know.
How do I set up the room for math skills training?: Set up the tables and chairs first, then connect the laptop, projector, screen, HDMI cable, and presentation remote. Open the room early enough to test the presentation and lay out the work materials before registration begins.

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