Masked ball shopping list

A masked ball needs more than masks and formal outfits. You will need enough tableware for the meal, separate glasses for water, wine, and champagne, plus equipment for serving, chilling, heating, and making coffee. Plan the room setup at the same time: tables, chairs, coat racks, lighting, speakers, microphones, and safe cable access all affect what you need to buy or borrow. Use the guest count as your starting point and add a small reserve for breakages, spills, and late additions.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 70
Rectangular tablesqty 8
Tall cocktail tablesqty 4
Coat racksqty 2
Foldable tablesqty 3
Table skirtsqty 8
Buffet tablesqty 3

Tableware

Dinner platesqty 75
Dessert platesqty 75
Water glassesqty 90
Wine glassesqty 90
Champagne glassesqty 75
Coffee cupsqty 70
Coffee spoonsqty 70
Dinner knivesqty 75
Dinner forksqty 75
Serving spoonsqty 12

Equipment

Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4
Coolersqty 4
Ice cube traysqty 4
Wireless microphonesqty 2
Speakersqty 2
Mixer
Laptop stand
Extension cordsqty 6
Power stripsqty 6

Lighting

LED spotlightsqty 8
String lightsqty 6
LED candlesqty 30

Decorations

Masksqty 70
Gold Balloonsqty 30
Black balloonsqty 30
Balloon pumpqty 2
Balloon ribbonqty 2
Decorative feathersqty 50
Gold table runnersqty 8
Black napkin ringsqty 70
Photo backdrop
Photo propsqty 20
Mirrorsqty 3
Name badgesqty 70
Table number holdersqty 8
Menu standsqty 8

Kitchen

Serving traysqty 8
Serving plattersqty 12
Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 3
Aluminum foilqty 2
Cling filmqty 2

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 3
Cleaning glovesqty 6
Microfiber clothsqty 12
Toilet brushesqty 2

Catering

Groceries
- Baguettes - 12 pieces
- Mini bake-off rolls - 80 pieces
- Unsalted butter - 750 grams
- Herb butter - 6 tubs
- Cream cheese - 1 kilogram
- Hummus - 1 kilogram
- Pesto - 4 jars
- Brie - 1 kilogram
- Young cheese - 1,5 kilogram
- Goat cheese - 750 grams
- Camembert - 4 pieces
- Raw ham - 1 kilogram
- Salami - 1 kilogram
- Smoked chicken breast - 1 kilogram
- Falafel - 1.5 kilograms
- Mini frikandellen - 100 pieces
- Mini quiches - 80 pieces
- Vegetarian spring rolls - 80 pieces
- Cucumber - 10 pieces
- Cherry tomatoes - 2 kilograms
- Bell peppers - 12
- Carrots - 2 kilogram
- Celery - 6 bunches
- Grapes - 3 kilograms
- Apples - 30 pieces
- Melon - 4 pieces
- Lemons - 12 pieces
- Mixed salad - 2 kilogram
- Potato salad - 3 kilogram
- Pasta salad - 3 kilograms
- Raw vegetable salad - 2 kilograms
- Feta - 750 gram
- Olives - 1 kilogram
- Sun-dried tomatoes - 500 grams
- Herbed rice - 4 kilograms
- Pasta - 4 kilograms
- Tomato sauce - 4 liters
- Pesto cream sauce - 3 liter
- Grilled chicken - 5 kilogram
- Vegetarian vegetable mix - 4 kilogram
- Mushrooms - 2 kilogram
- Zucchini - 8 pieces
- Eggplants - 6 pieces
- Garlic - 6 bulbs
- Onions - 3 kilograms
- Olive oil - 2 liters
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 100 grams
- Balsamic vinegar - 1 liter
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 1,5 liters
- Chili sauce - 1 liter
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Mixed nuts - 2 kilograms
- Salt sticks - 8 bags
- Mini cookies - 6 boxes
- Brownies - 80 pieces
- Mini desserts - 80 pieces
- Whipped cream - 2 liters
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 bottles
- Orange juice - 8 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Red wine - 10 bottles
- Rosé - 8 bottles
- Prosecco - 10 bottles
- Gin - 3 bottles
- Vodka - 2 bottles
- Dark rum - 2 bottles
- Bourbon - 2 bottles
- Liqueur - 2 bottles
- Tonic water - 8 bottles
- Ginger beer - 6 bottles
- Bitter lemon - 6 bottles
- Ice cubes - 20 kilograms
- Cocktail cherries - 2 jars
- Straws - 150 pieces
- Cocktail picks - 200 pieces
- Paper napkins - 400 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 3 bottles
- Trash bags - 60 pieces
- Freezer bags - 2 boxes
- Aluminum trays - 40 pieces

Tips

Count masks against the final guest list, then add 5–10% extra so a damaged mask or last-minute guest does not leave someone without one.
For tableware, allow one dinner plate, dessert plate, fork, and knife per guest, then add at least 10% spare. Plan separate quantities for water, wine, champagne, and coffee glasses or cups.
Chill drinks before guests arrive and keep backup stock in coolers. Prepare at least two ice cube trays per 10 guests if drinks will be served throughout the evening.
Check the venue’s power layout before bringing speakers, a mixer, LED spotlights, string lights, coffee machines, or kettles. Pack extension cords and power strips that reach the equipment without crossing guest walkways.
Do not leave serving equipment until the delivery day: confirm food warmers, serving spoons, buffet tables, table skirts, and allergen cards at least 48 hours before the ball.

Frequently asked questions

How many masks do I need for a masked ball?: Buy one mask per invited guest, based on the final guest list, plus 5–10% spares. For 50 guests, that means 53–55 masks.
How much tableware should I buy for a masked ball?: Plan one dinner plate, dessert plate, fork, and knife per guest, with 10% extra for breakage or replacements. For 50 guests, prepare at least 55 of each basic item.
How many glasses do I need per guest?: Allow one water glass and one wine glass per guest, plus champagne glasses if champagne is served. Add 10% spare, so 55 glasses of each type for 50 guests is a practical minimum.
When should I chill drinks and prepare the equipment?: Chill drinks several hours before guests arrive, preferably the same morning or the evening before. Confirm deliveries, power access, sound equipment, lighting, and serving gear at least 48 hours in advance.

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