What to Buy for a Mary Procession

A Mary procession needs more than the statue, banners and flowers. You also need practical supplies for a moving outdoor route, clear communication, candle safety and the reception afterward. Use this shopping list to check tableware, seating, sound equipment, weather cover and route materials before the event. Confirm quantities against your registration count, then add a small buffer for volunteers, musicians and unexpected guests.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 120
Reception desk
Stoolsqty 6
Party tentsqty 3
Coat racksqty 2

Tableware

Coffee cupsqty 120
Glassesqty 150
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Coffee potsqty 6
Teapotsqty 4

Decorations

Statue of Mary
Portable screen
Procession crossesqty 4
Church bannersqty 6
Flower arrangementsqty 8
White table runnersqty 8
White ribbonsqty 6
LED candlesqty 120
Candle holdersqty 6
Balloon archesqty 2

Equipment

Portable sound system
Wireless microphonesqty 3
Microphone standsqty 2
Extension cordsqty 6
Power stripsqty 6
Megaphonesqty 2
Coolersqty 4
Hand trucksqty 2

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Thermos flasksqty 8
Hot traysqty 4
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 8
Ice packsqty 20

Lighting

LED string lightsqty 6
Battery lanternsqty 8

Traffic equipment

Crowd control barriersqty 20
Traffic conesqty 24
Traffic marshal vestsqty 10
Route arrowsqty 20
Barrier tapeqty 6
Flashlightsqty 8

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Rubber glovesqty 20

Cleaning

Waste binsqty 10
Broom and dustpanqty 3
Mopsqty 3
Bucketsqty 4
Cleaning sprayqty 4
Dish brushesqty 4

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea assortment - 4 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 3 liters
- Whipped cream - 4 aerosol cans
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Lemonade - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 15 kilos
- Stir sticks - 250 pieces
- Paper cups - 150 pieces
- Napkins - 500 pieces
- Mini sandwiches - 180 pieces
- White sandwich loaves - 8 loaves
- Brown casino bread - 8 loaves
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1.5 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cucumber - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 2 kilos
- Carrots - 3 kilos
- Cherry tomatoes - 3 kilos
- Apples - 12 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Oranges - 8 kilo
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snack mix - 6 bags
- Cookie assortment - 8 packs
- Sirup waffles - 6 packs
- Currant buns - 6 bags
- Raisins - 3 bags
- Muesli bars - 120 pieces
- Vegetarian wraps - 60 pieces
- Gluten-free crackers - 4 packs
- Gluten-free bread - 4 loaves
- Vegan sandwich spread - 6 tubs
- Lactose-free milk - 3 liters
- Lemons - 2 kilos
- Fresh mint - 6 bunches
- Herb cheese - 1.5 kilos
- Herb butter - 1 kilo
- Olives - 2 kilos
- Pickles - 3 jars
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 80 pcs
- Hand soap - 6 dispensers
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Disinfectant wipes - 6 packs
- Paper towels - 12 packs

Tips

Plan tableware for every registered participant plus 10% extra. For a reception, allow one plate, one cutlery set, one glass and two coffee cups per person if coffee and tea are both served.
Prepare the route equipment at least one day ahead. Test the portable sound system, wireless microphones, megaphones, extension cords and power strips together rather than discovering compatibility problems at the starting point.
Keep candles practical for an outdoor procession. Use LED candles and candle holders where wind, children or crowded sections make open flames difficult to manage, and pack spare batteries if the candles require them.
Match shelter and furniture to the reception layout. A party tent, folding tables, chairs, a reception desk, stools and coat racks should be counted for the expected guests, with space kept clear for serving platters and coffee pots.
Pack route and display materials separately from reception supplies. Crosses, banners, white ribbons, flower arrangements and the portable screen should be checked before loading so essential procession items are not left behind with the catering boxes.

Frequently asked questions

What tableware do I need for a Mary procession reception?: For each guest, plan one plate, one cutlery set and one glass, plus two coffee cups if both coffee and tea are served. Add about 10% extra to cover volunteers, musicians and replacements.
How much sound equipment is needed for a Mary procession?: For a small procession, prepare one portable sound system, at least one wireless microphone and one microphone stand, plus one megaphone for route communication. Test the full setup at least 24 hours before departure.
When should I prepare the Mary procession decorations?: Check the statue of Mary, crosses, banners, flower arrangements, ribbons, LED candles and candle holders at least 2 days before the procession. Pack them in labelled containers the day before so loading does not delay the start.
What should I buy for rain at a Mary procession?: Prepare party tents, coolers and protective storage for the reception and equipment, then confirm the rain backup program at least 48 hours before the event. Keep the route signage and sound equipment dry until the final weather decision.

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