What you need for a car market

A car market needs more than tables and space for vehicles. You need equipment for sellers, clear traffic control, reliable power, payment options and enough lighting for early setup or late closing. Plan quantities from your confirmed vendor count and add spare supplies for weather, queues and missing equipment. This shopping list covers the practical items that are easy to overlook when preparing stalls, parking routes and visitor areas.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 40
Tablesqty 12
Chairsqty 40
Bar stoolsqty 6
Foldable tablesqty 4
Reception desk
Waste binsqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 2
Refrigeratorsqty 2
Extension cordsqty 6
Power stripsqty 8
Cable matsqty 12
Card machinesqty 3
Handheld megaphonesqty 2
Flashlightsqty 6

Lighting

LED lampsqty 12
String lightsqty 8
Batteriesqty 24

Traffic equipment

Traffic conesqty 40
Crowd barriersqty 20
Barrier tapeqty 6
Parking signsqty 18
Directional signsqty 12
Safety vestsqty 12
Reflective conesqty 20

Decorations

Buntingqty 10
Balloonsqty 100
Balloon pumpsqty 2
Tableclothsqty 12
Booth numbersqty 40
Menu boardsqty 4
Arrow stickersqty 30
Poster holdersqty 12

Communication

Walkie-talkiesqty 8
Clipboardsqty 8
Notepadsqty 10
Ballpoint pensqty 30
Printer paperqty 500
Information leafletsqty 400
Visitor mapsqty 400
Name stickersqty 100

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 100
Knivesqty 100
Forksqty 100
Spoonsqty 100
Serving traysqty 8

Kitchen

Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Pliersqty 6
Measuring cupsqty 2
Storage binsqty 12

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Work glovesqty 12
Safety vestsqty 12
Wheelchair ramp

Cleaning

Broomsqty 4
Litter pickersqty 4
Bucketsqty 6
Mopsqty 4
Cleaning glovesqty 12
Cleaning clothsqty 30
Hand soap dispensersqty 6
Towel dispensersqty 6

Catering

Groceries
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea - 250 bags
- Sugar - 3 kilos
- Sweeteners - 250 pieces
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee milk - 6 packs
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 3 kilos
- Ice cubes - 20 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 5 kilo
- Party nuts - 5 kilos
- Pretzels - 4 bags
- Cheese cubes - 4 kilo
- Grapes - 5 kilos
- Apples - 5 kilo
- Bananas - 4 kilos
- Cucumbers - 3 kilos
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Hummus - 12 tubs
- Baguettes - 20 pieces
- Mini rolls - 150 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus spread - 2 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Salt - 1 kilo
- Pepper - 500 grams
- Paprika powder - 250 gram
- Olive oil - 2 liters
- Napkins - 1000 pieces
- Paper cups - 500 pieces
- Paper plates - 500 pieces
- Wooden stirrers - 500 pieces
- Cocktail picks - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 200 pieces
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 4 bottles
- Sponges - 24 pieces
- Scouring sponges - 12 pieces
- Paper towels - 12 packs
- Bandages - 4 boxes
- Disinfectant wipes - 4 packs
- Water for staff - 6 crates
- Energy drink - 4 trays
- Cookies - 12 packs
- Muesli bars - 100 pieces
- Chocolate bars - 60 pieces
- Sugar-Free Cookies - 6 packs
- Gluten-free crackers - 6 packs
- Vegan toppings - 6 packages
- Vegan cookies - 6 packs
- Cool bags - 20 pieces
- Aluminum trays - 30 pieces

Tips

Allow one market stall or table setup for each confirmed seller, then keep at least two spare folding tables available for registration, information or last-minute changes.
Plan one waste bin for every 20 to 30 visitors expected at peak times, with extra bags and a collection arrangement before the event opens. Place bins near food, coffee and payment areas.
For every powered seller or coffee point, provide a suitable extension cord and power strip, plus cable mats wherever leads cross walking routes. Test the full power setup before vendors arrive.
Prepare one visible parking or direction sign for each key turn, entrance and pedestrian route. Keep traffic cones, barriers, reflective cones and safety vests together so the parking team can deploy them quickly.
Bring at least two card machines or another backup payment option if several sellers take electronic payments. Pack spare batteries for lights, megaphones and card equipment, and check them the day before.

Frequently asked questions

What do I need for a car market?: You need market stalls or tables, chairs, payment equipment, waste bins, traffic signs and barriers, lighting, power leads and cable mats. Add tents if sellers or visitors need weather cover, and prepare coffee equipment if refreshments are being served.
How many tables do I need for a car market?: Start with one table setup per confirmed seller, based on the stall layout and the space each display needs. Keep two to four folding tables in reserve for registration, information, refreshments or late registrations.
How many traffic cones and signs do I need?: Use enough cones to mark every vehicle entrance, exit, crossing and restricted area, then add at least 10% spare. Count one direction or parking sign for each decision point so drivers do not need last-minute instructions.
When should I prepare the car market equipment?: Confirm quantities and supplier availability at least 2 to 4 weeks before the market. Test card machines, coffee equipment, lighting and power connections the day before, and place traffic equipment where it can be deployed before vehicles and visitors arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.