What you need for a marketing workshop

A marketing workshop needs more than presentation slides and a room. You will need reliable screen and laptop connections, enough table space for exercises, name badges, worksheets and supplies for breaks. Plan tableware and drinks for the full group, and check adapters, power strips and extension cords before the day. This shopping list brings together the practical items that are easy to overlook when preparing the room, reception table and buffet.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Buffet tablesqty 2
Reception desk
Waste binsqty 4

Equipment

Projector
Projection screen
Laptop
HDMI cableqty 2
HDMI adapterqty 2
Portable speaker
Wireless microphone
Power stripsqty 4
Extension cordsqty 4

Tableware

Coffee cupsqty 36
Drinking glassesqty 40
Platesqty 40
Cutlery setsqty 40
Serving spoonsqty 8
Serving bowlsqty 8

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 3
Cutting boardsqty 3
Kitchen knivesqty 3

Decorations

Tableclothsqty 10
Name card holdersqty 36
Welcome sign
Arrow signsqty 6

Lighting

Atmosphere lightsqty 4
LED light stringsqty 2

Cleaning

Bucketsqty 2
Mopsqty 2
Hand broomsqty 2
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 5 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Sweetener - 1 box
- Spa Blauw - 6 bottles
- Sparkling water - 4 bottles
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Sinas - 2 bottles
- Apple juice - 3 packs
- Wraps - 60 pieces
- Chicken breast - 2,5 kilo
- Falafel - 1.5 kilos
- Hummus - 1.5 kilos
- Young cheese - 2 kilos
- Cream cheese - 1 kilo
- Arugula - 500 grams
- Iceberg lettuce - 3 heads
- Tomatoes - 2 kilos
- Cucumbers - 6 pieces
- Bell peppers - 10 pieces
- Carrots - 2 kilo
- Red onions - 1 kilo
- Corn - 6 cans
- Black beans - 6 cans
- Mayonnaise - 1 jar
- Yogurt dressing - 2 bottles
- Sriracha sauce - 1 bottle
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted nuts - 3 bags
- Mini cookies - 4 packs
- Brownies - 36 pieces
- Apples - 36 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Paper napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Sponges - 1 pack
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles

Tips

Allow one coffee cup and drinking glass per participant, plus a small reserve of at least 10% for replacements. Add plates, cutlery sets, serving spoons and serving bowls if food is served buffet-style.
Check the laptop, projector, projection screen and HDMI connection at least 1 day before the workshop. Keep an HDMI adapter, power strips and extension cords ready because venue equipment and laptop ports often do not match.
Prepare one name badge and one set of worksheets for every registered participant, then bring 5 extra sets for late registrations or damaged materials. Use name card holders if badges need to stand on tables.
For a workshop with group exercises, provide enough tables and chairs for every participant and leave clear space for movement. Put the work materials at each table before doors open, rather than handing them out during the introduction.
Set up coffee, tea and water before arrival, with coolers for items that must stay cold and kettles or a coffee maker for hot drinks. Place waste bins near the buffet and reception area so used cups and plates do not collect on work tables.

Frequently asked questions

What do I need to buy for a marketing workshop?: Plan for tableware, coffee and tea supplies, drinking glasses, buffet equipment, name badges, worksheets and presentation accessories. For each participant, prepare one badge, one worksheet set and at least one cup and glass, with 10% extra where possible.
How much tableware do I need for a workshop?: Use one plate, one cutlery set, one coffee cup and one drinking glass per participant if food and drinks are served. Add at least 10% extra, so a group of 30 needs 33 of each frequently used item.
What presentation equipment is needed for a marketing workshop?: Bring a laptop, projector, projection screen, HDMI cable, HDMI adapter, power strips and extension cords. Test the complete setup at least 1 day in advance and keep a portable speaker or wireless microphone available if the room is large.
When should I prepare the workshop materials and buffet?: Prepare worksheets, name badges and table materials at least 1 day before the workshop. Set out the buffet, coffee and tea, reception table and presentation equipment 30 to 60 minutes before participants arrive.

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