What you need for a local market

A local market needs more than tables and products. You’ll need equipment for exhibitors, reliable power, clear signs, payment handling, waste collection and a way to keep the site usable if the weather changes. Use this shopping list alongside your stand layout and exhibitor information. Check quantities against the number of stalls, expected visitors and available power before ordering, especially for toilets, coffee equipment, extension leads and waste bins.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 12
Market stallsqty 24
Foldable tablesqty 18
Beer tablesqty 8
Folding chairsqty 40
High tablesqty 6
Waste binsqty 12
Clothes racksqty 4

Equipment

Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 8
Cable reelsqty 4
Power stripsqty 8
Battery lampsqty 10
Portable speaker
Microphone
Cash register
Payment terminal
Hand trucksqty 2

Lighting

String lightsqty 8
Batteriesqty 24

Decorations

Buntingqty 12
Welcome signsqty 3
Table signsqty 30
Name badgesqty 40
Chalkboardsqty 8
Tableclothsqty 20
Table runnersqty 10
Plantersqty 8

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 100
Bowlsqty 60
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving spoonsqty 12
Serving traysqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 2
Scissorsqty 4
Can openersqty 2
Thermos flasksqty 6
Water jugsqty 8
Ice packsqty 30
Serving tongsqty 8
Storage binsqty 12

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 4
Cleaning glovesqty 12
Microfiber clothsqty 20

Catering

Groceries
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon tea - 2 boxes
- Mineral water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Grape juice - 4 cartons
- Ice cubes - 12 kilo
- Apples - 8 kilos
- Pears - 6 kilos
- Grapes - 5 kilos
- Bananas - 4 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Bell peppers - 3 kilos
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Currant buns - 40 pieces
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Cream cheese - 1,5 kilo
- Butter - 1 kilo
- Jam - 4 jars
- Honey - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Nut mix - 3 kilo
- Cookies - 6 packs
- Gluten-free crackers - 3 packs
- Vegetarian sandwich salad - 2 kilos
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Napkins - 1000 pieces
- Paper straws - 300 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 80 pcs
- Compostable bags - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 2 bottles
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs
- Aluminum trays - 100 pieces
- Food storage containers - 50 pieces
- Lemonade syrup - 3 bottles
- Coffee cream - 4 tubs
- Teaspoons - 200 pieces
- Wooden stirrers - 500 pieces
- Chocolate bars - 40 pieces
- Muesli bars - 40 pieces

Tips

Allow one market stall or table setup per exhibitor, then add at least one spare table for registration, information or unexpected needs. Confirm the final exhibitor count before collecting furniture.
Plan power by area, not just by item. Count coffee machines, kettles, lighting and payment equipment separately, and reserve power connections early; take cable reels, extension cords and power strips only where the route can be kept clear.
Prepare two lighting options: string lights for the market atmosphere and battery lamps for stalls or walkways where mains power is unavailable. Pack spare batteries and test every lamp before setup.
Bring one visible welcome sign, table signs for key areas and printed name badges for exhibitors. Put the welcome and parking information at the entrance so visitors do not need to ask where to register or unload.
Arrange waste bins and waste collection before the market opens, and place bins near food, drinks and busy meeting points. Add coolers and coffee equipment only after checking who supplies refreshments and what dietary requirements have been reported.

Frequently asked questions

How many market stalls do I need for a local market?: Start with one stall or table setup per confirmed exhibitor, then keep one spare setup available for late changes or an information point. Confirm the final number of exhibitors at least 7 days before the market so furniture and the layout can be adjusted.
How much power equipment is needed for a local market?: Make a list of every coffee machine, kettle, light, speaker and payment terminal before ordering connections. Reserve power and test cable reels, extension cords and power strips at least 3 days before setup; never base the plan on a single shared outlet without checking its capacity.
What should I bring for bad weather at a local market?: Prepare party tents or another covered arrangement for every area that must remain open, including payment and information points. Confirm the backup weather plan 48 hours before the market and check that tables, signs and cables can be secured safely.
How many waste bins are needed for a local market?: Place at least one waste bin near each food or drink area, plus bins at the entrance and other busy points. Confirm the number and collection schedule with the waste supplier at least 3 days beforehand, then add bins if food vendors or visitor numbers increase.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.