Living Room Concert Checklist
A living room concert needs more than a performer and a few chairs. This checklist takes you from confirming the date and guest list to the soundcheck, welcome drinks, and opening speech. The main pressure points are usually practical: clearing enough space, protecting instruments and cables, collecting dietary requirements, and giving the artist accurate arrival information. Work through the plan in order so shopping, room setup, and technical checks are finished before guests arrive.
The plan, step by step
Every task with its own sub-checklist, in the order you'll actually need them.
Preparations
Confirm the date with the performer
Finalize the schedule and game times
Send invitations
Process registrations
Collect dietary requirements
Finalize guest list
Send practical information to artist
Check the weather forecast
Do the shopping
2 people
Chill drinks
Prepare snacks
2 people
Clear the living room
2 people
Set out furniture
3 people
Clear the stage
2 people
Set up sound equipment
2 people
Place instruments safely
2 people
Set up lighting
Hang decorations
2 people
Set up the buffet and bar
2 people
Check the restroom and entrance
Soundcheck with artist
3 people
Event
Welcome guests
2 people
Supervise coats and bags
Serve welcome drinks
2 people
Give the opening speech
Lead the first concert set
Serve snacks
2 people
Refill drinks
Set out snack break refreshments
2 people
Lead the break
2 people
Lead the second concert set
Set up the dinner buffet
3 people
Serve dinner buffet
3 people
Collect tableware
2 people
Guide the third concert set
Serve dessert and coffee
2 people
Guide the request songs
Farewell and hand out coats
2 people
Ensure guests leave safely
Aftercare
Store leftovers in the fridge
2 people
Tear down audio equipment
2 people
Wash dishes
2 people
Collect waste
2 people
Clean the living room
2 people
Put furniture back
2 people
Remove decorations
Check equipment and cables
Return borrowed items
Arrange artist payment
Thank the guests
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- High tablesqty 3
- Dining tablesqty 4
- Chairsqty 36
- Stoolsqty 4
- Coat rack
- Coat rack
Tableware
- Wine glassesqty 40
- Water glassesqty 40
- Coffee cupsqty 30
- Dinner platesqty 40
- Dessert platesqty 40
- Cutlery setsqty 40
- Serving plattersqty 8
- Serving spoonsqty 8
Equipment
- Active speakersqty 2
- Mixer
- Microphonesqty 2
- Microphone standsqty 2
- Music cablesqty 6
- Power stripsqty 4
- Extension cordsqty 4
Lighting
- Atmosphere lightsqty 6
- LED string lightsqty 3
- Spare batteriesqty 24
Decorations
- Tableclothsqty 6
- Flower bouquetsqty 4
- Welcome sign
- Menusqty 36
Kitchen
- Coffee maker
- Kettlesqty 2
- Coolersqty 2
- Thermos flasksqty 3
Cleaning
- Washing-up bowlsqty 2
- Dustpans and brushesqty 2
Catering
- Groceries
Tips
- Confirm the performer’s date before sending invitations, then allow at least 7 days to collect registrations and dietary requirements. Share the final guest count with the artist once registrations close.
- Clear the living room before moving in dining tables, high tables, chairs, and stools. Keep a clear route from the entrance to the performance area and leave at least 60 cm around cables and furniture where people will walk.
- Schedule the soundcheck at least 90 minutes before the first guest arrives. Test the active speakers, mixer, microphones, stands, music cables, power strips, and extension cords together rather than checking each item separately.
- Chill drinks several hours before guests arrive and prepare welcome drinks before the door opens. For the first hour, plan roughly 2 to 3 drinks per person, plus water available in separate glasses.
- Do not leave lighting and entrance details until the final minutes. Set up atmosphere lights and LED string lights, check spare batteries, place the welcome sign, and inspect the restroom and coat area before the artist’s soundcheck.
Frequently asked questions
- How early should I start planning a living room concert?
- Start at least 4 to 6 weeks before the concert. Confirm the performer first, then send invitations, process registrations, collect dietary requirements, and finalize the guest list.
- How long before a living room concert should the soundcheck be?
- Plan the soundcheck at least 90 minutes before guests arrive. This gives you time to test the speakers, mixer, microphones, cables, and power connections and fix problems without an audience waiting.
- How many drinks do I need for a living room concert?
- For the first hour, allow about 2 to 3 drinks per person, then add water and drinks for the rest of the evening. Chill the drinks several hours in advance and keep extra water available throughout the concert.
- When should I set up the living room for a concert?
- Clear the room and position the furniture on the day of the concert, finishing at least 2 hours before guests arrive. Complete the soundcheck, lighting, buffet, bar, coats, and restroom check before opening the door.
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