What to buy for a Liberation concert

A Liberation concert needs more than instruments and performers. You will need servingware for drinks and snacks, seating and tables for the audience, and the right technical equipment for a safe, clear performance. This checklist also covers practical items people often arrange too late, such as cable protection, power distribution, lighting and weather cover. Use it alongside your event plan so shopping, rentals and deliveries are complete before setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Stage stepsqty 2
Party tentsqty 3
High tablesqty 12
Tablesqty 10
Chairsqty 180
Bar stoolsqty 8
Coat racksqty 2

Tableware

Reusable cupsqty 300
Coffee cupsqty 100
Glassesqty 150
Platesqty 200
Dessert platesqty 150
Cutlery setsqty 200
Serving spoonsqty 12

Equipment

Mixing console
Speakersqty 4
Monitor speakersqty 3
Microphonesqty 8
Microphone standsqty 8
D.I. boxesqty 4
Audio cablesqty 20
Extension cordsqty 12
Power stripsqty 10
Cable traysqty 30
Laptop

Lighting

Stage spotlightsqty 8
Light standsqty 2
Mood lightingqty 20
Battery lanternsqty 8

Decorations

Dutch flagsqty 12
Liberation flagsqty 12
Buntingqty 8
Tableclothsqty 20
Program boardsqty 6
Wayfinding signsqty 10
Flower arrangementsqty 8

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Hot drink urnsqty 8
Coolersqty 6
Ice packsqty 24
Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 20
Serving traysqty 8
Tongsqty 12
Thermos flasksqty 6

Cleaning

Waste binsqty 10
Waste sorting binsqty 4
Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Vacuum cleaner
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 6 packs
- Tea - 8 boxes
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Tonic - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 6 crates
- Pilsner - 10 crates
- White wine - 24 bottles
- Red wine - 12 bottles
- Rosé - 12 bottles
- Beer glasses - 200 pieces
- Ice cubes - 20 bags
- Lemons - 3 kilos
- Limes - 2 kilos
- Baguettes - 20 pieces
- Wholemeal loaves - 10 pieces
- Mini pistolets - 300 pieces
- Unsalted butter - 2 kilos
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Back ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Peanut butter - 2 jars
- Jam - 3 jars
- Egg salad - 2 kilo
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Melons - 6 pieces
- Strawberries - 4 kilos
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Tortilla chips - 10 bags
- Salted peanuts - 6 bags
- Snack nuts - 6 bags
- Olives - 4 jars
- Pickles - 4 jars
- Herb cheese - 2 kilos
- Breadstick toast - 10 packs
- Herb butter - 3 kilos
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Yogurt dressing - 3 bottles
- Salt - 2 packs
- Pepper - 2 mills
- Paprika powder - 2 jars
- Basil - 4 bunches
- Parsley - 4 bunches
- Eggs - 60 pieces
- Puff pastry - 20 packs
- Mini quiches - 300 pieces
- Vegetarian wraps - 150 pieces
- Chicken wraps - 150 pieces
- Bitterballen - 500 pieces
- Vegetarian bitterballen - 250 pieces
- Mini spring rolls - 300 pieces
- Apple pie - 8 pieces
- Whipped cream - 12 aerosol cans
- Cookies - 10 packs
- Brownies - 150 pieces
- Paper napkins - 1500 pieces
- Paper towels - 12 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Trash bags - 100 pieces
- Plastic gloves - 4 boxes
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 48 rolls
- Toilet brush cleaner - 2 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Tips

Plan reusable cups, coffee cups, glasses, plates, dessert plates and cutlery according to your maximum attendance, then add 10% so you are not washing or collecting items during the concert.
Arrange stage sections and stage steps before the technical crew arrives. Confirm the stage dimensions and access route at least one week before setup, especially if deliveries use a narrow entrance.
Do not leave power and cable protection until the day itself. Check the number and length of extension cords, power strips and cable trays with the sound and lighting teams at least 3 days in advance.
Reserve microphones, stands, D.I. boxes, speakers, monitor speakers and audio cables from the performers’ technical requirements. Ask for the final input list no later than 7 days before the concert.
If the concert is outdoors, secure party tents, battery lanterns and suitable lighting before checking the forecast. Keep a dry, covered area for drinks, snacks and equipment rather than relying on a last-minute weather purchase.

Frequently asked questions

What should I buy for a Liberation concert?: Buy or reserve servingware, tables, chairs, high tables, coat racks, stage furniture, sound equipment, lighting and power accessories. The exact quantities depend on attendance and the performers’ technical requirements, so confirm both at least 7 days before the event.
How many cups and glasses do I need for a concert?: Plan one reusable cup or glass per guest in circulation, plus at least 10% extra. For a 100-person concert, that means at least 110 drink vessels, with separate coffee cups if coffee is being served.
When should I arrange sound equipment for a Liberation concert?: Confirm microphones, speakers, monitors, mixing console, D.I. boxes and cables at least 7 days before the concert. Recheck the final technical requirements 3 days before setup so missing adapters or cables can still be sourced.
What lighting and power equipment is needed for an outdoor concert?: Plan stage spotlights, light stands, mood lighting or battery lanterns, plus extension cords, power strips and cable trays. Check the power layout and cable lengths at least 3 days beforehand, and keep battery lanterns available for walkways and backup lighting.

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