League of Legends tournament checklist

Running a League of Legends tournament involves more than creating a bracket. You need a clear format, firm registration deadlines, tested competition settings, reliable networking, and enough working equipment for every match. This checklist takes you from venue booking and invitations to team checks, technical testing, shopping, and opening the venue. Use it to set the order of work and avoid problems such as incomplete registrations, missing cables, or computers that are not ready when players arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm tournament format
Draw up the competition rules
Reserve venue
Set the participant limit
Create a registration form
Send invitations
Process registrations
2 people
Collect dietary requirements
Check team names
Close the participant list
Create the match schedule
Prepare the tournament bracket
Order prizes
Send technical requirements
Check game accounts
2 people
Test the networking plan
2 people
Test competition settings
2 people
Send reminder
Check the shopping list
Do the shopping
2 people
Lay out prizes
Sort competition materials
2 people

Event

Open venue
2 people
Set up tables
4 people
Set up chairs
3 people
Build gaming stations
4 people
Connect the network
2 people
Check equipment
2 people
Hang decorations
2 people
Set up catering
3 people
Set up registration desk
2 people
Hang up the tournament bracket
Brief volunteers
2 people
Register participants
3 people
Confirm team assignments
2 people
Explain the tournament
Start the first matches
2 people
Record race results
2 people
Resolve technical issues
2 people
Refill drinks
2 people
Serve snacks
2 people
Restock break buffet
2 people
Clean tables in between
2 people
Guide the semifinals
2 people
Lead the final
2 people
Honor the winners
2 people
See participants off
2 people

Aftercare

Switch off equipment
3 people
Take down gaming stations
4 people
Pack network equipment
2 people
Wash dishes
2 people
Collect waste
2 people
Clean the venue
4 people
Put furniture back
4 people
Remove decorations
2 people
Return borrowed items
2 people
Publish awards ceremony
Keep lost and found items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 45
Registration desk
Waste binsqty 6

Equipment

Gaming computersqty 16
Gaming monitorsqty 16
Keyboardsqty 16
Gaming miceqty 16
Gaming headsetsqty 16
Mouse padsqty 16
Emergency headsetsqty 4
Network Switchesqty 3
Roadblocks
Projector
Projection screen
Speakersqty 2
Microphonesqty 2
Power stripsqty 12
Extension cordsqty 12
Ethernet cablesqty 24
Cable tiesqty 2
Label printer
Spare computer miceqty 4
USB sticksqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Coffee cupsqty 30
Serving plattersqty 8
Serving jugsqty 4

Catering

Coolersqty 4
Thermos flasksqty 4
Serving traysqty 4
Groceries

Decorations

Tournament bannersqty 2
Round table numbersqty 16
Directional signsqty 8
Prize tablecloth
Stream backdrop

Cleaning

Vacuum cleaner
Broomqty 2
Mopqty 2
Bucketsqty 2
Cleaning glovesqty 4

Tips

Set the participant limit before sending invitations, then close registration early enough to build the match schedule and tournament bracket without last-minute team changes.
Send the technical requirements before the event and check game accounts and team names before the participant list closes. This prevents delays caused by missing access or unsuitable names.
Test the full networking plan and competition settings with the actual gaming computers, monitors, headsets, switches, Ethernet cables, and power strips. A short rehearsal is more useful than checking each item separately.
Prepare backup equipment before event day, especially emergency headsets, spare computer mice, USB sticks, extension cords, and cable ties. Labeling equipment and cables also makes troubleshooting faster.
Set up the registration desk, tables, chairs, projection screen, speakers, and microphones before opening the venue. Keep prizes and competition materials together so the tournament desk can start immediately.

Frequently asked questions

How far in advance should I organise a League of Legends tournament?: Start at least 4 to 6 weeks ahead if you need a venue, participant registrations, prizes, and gaming equipment. Close the participant list several days before the event so you have time to create the schedule and bracket.
How many gaming computers do I need for a League of Legends tournament?: Plan one working gaming computer, monitor, keyboard, mouse, headset, and mouse pad for each active player, plus at least 1 spare computer or replacement setup if your budget and venue allow it. Check the final participant limit against the number of complete stations before confirming registrations.
When should I test the network for a League of Legends tournament?: Test the networking plan at least 1 week before the tournament, then run a shorter check when the venue is set up. Verify switches, Ethernet cables, power strips, extension cords, and every gaming station before players arrive.
When should I send the tournament reminder?: Send the main reminder 2 to 3 days before the event, including arrival time, venue instructions, rules, technical requirements, and what players need to bring. Send any final schedule or bracket update as soon as the participant list is closed.

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