Laser Tag Party Checklist

A laser tag party needs more than laser tag sets and invitations. You need a booked venue, working equipment, clear rounds, assigned teams and a simple way to register guests. Food, drinks and decorations also take planning, especially if the game area and catering space share one room. Use this checklist to work through the arrangements in order, from reservations and dietary requirements to equipment testing, setup and welcoming participants.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Reserve laser game equipment
Send invitations
Process registrations
Collect dietary requirements
Confirm participant list
Check contact details
Plan the program and rounds
2 people
Assign teams
2 people
Prepare scorecards
Develop safety rules
Test Laser Tag Equipment
2 people
Do the shopping
2 people
Picking up the cake
Chill drinks
Prepare snacks
2 people
Create a music playlist
Check the venue
2 people
Set up tables and chairs
3 people
Set up the laser game field
3 people
Hang decorations
2 people
Set up the catering table
2 people
Test music and lighting
2 people

Event

Receive participants
2 people
Register attendance
Store coats and bags
Give safety instructions
2 people
Equip laser tag teams
2 people
Guide the first laser tag round
2 people
Supervise the second laser game round
2 people
Assist with the third laser game round
2 people
Keep track of scores
Serve drinks and snacks
2 people
Refill drinks
Cut and serve cake
2 people
Hold the awards ceremony
Take group photo
See off guests
2 people

Aftercare

Gather Laser Tag Equipment
3 people
Check and charge equipment
2 people
Remove decorations
2 people
Clear tables and chairs
3 people
Wash dishes
2 people
Collect waste
2 people
Clean the venue
3 people
Check lost and found items
Return borrowed items
2 people
Hand over the venue
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 24
Clothing rack
Storage cratesqty 4

Sports equipment

Laser tag setsqty 20
Team bibsqty 20
Obstaclesqty 12
Conesqty 12
Stopwatchesqty 2
Whistlesqty 2

Equipment

Bluetooth speaker
Extension cordsqty 3
Power stripsqty 3
Chargersqty 4
Power banksqty 2
Tablet
Printer

Lighting

LED lampsqty 4

Decorations

Balloonsqty 30
Party garlandqty 3
Tableclothsqty 6
Welcome sign

Tableware

Reusable cupsqty 30
Platesqty 30
Cutlery setsqty 30
Serving plattersqty 6
Serving tongsqty 3

Kitchen

Coffee maker
Kettle
Coolersqty 3

Cleaning

Bucketsqty 2
Mopsqty 2
Broom and dustpan
Cleaning clothsqty 8

Catering

Groceries

Tips

Book the venue and laser tag equipment before sending invitations. Confirm the available playing time, setup access and maximum number of participants so you can plan the rounds accurately.
Set a firm RSVP deadline and collect dietary requirements at the same time. Confirm the final participant list and contact details several days before the party, then use that list to assign teams.
Test every laser tag set before guests arrive, including chargers and spare power banks. Check the Bluetooth speaker, extension cords, power strips and lighting during the venue check rather than during registration.
Plan the rounds with time for instructions, team changes and short breaks. Prepare scorecards, team bibs, cones and obstacles in advance so the first game can start without sorting equipment in front of guests.
Keep food and drinks ready before participants arrive. Chill drinks ahead of time, set out reusable cups and serving utensils, and collect the cake early enough that pickup or transport does not interrupt the game schedule.

Frequently asked questions

How far in advance should I book a laser tag party?: Book the venue and laser tag equipment at least 4 to 6 weeks ahead, especially if the party is on a weekend. Send invitations after both reservations are confirmed.
How many laser tag rounds should I plan for a party?: Plan 3 to 4 rounds, depending on the venue and party length. Allow about 10 minutes for safety instructions, team assignment and equipment checks before the first round.
When should I confirm the laser tag party guest list?: Set the RSVP deadline 7 to 10 days before the party. Confirm the final participant list, contact details and dietary requirements at least 3 days before the event.
What should I test before a laser tag party starts?: Test every laser tag set, charger, power bank, stopwatch and whistle before guests arrive. Check the speaker, lighting and extension cords during setup, ideally 60 to 90 minutes before registration.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.