Laser Tag Competition Checklist

A laser tag competition needs more than guns and a playing field. You need a clear registration process, balanced teams, timed matches, working equipment and a safe route around the venue. This checklist takes you from the first participant list to opening the registration desk and presenting prizes. Use it to set deadlines, check supplies and prevent common delays such as missing batteries, unclear team assignments or a field that is not ready when players arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Create the participant list
Send invitations
Process registrations
Collect dietary requirements
Confirm registrations
Assemble teams
2 people
Publish team assignments
Check reservation
Set the rules of the game
2 people
Create the match schedule
2 people
Check the weather forecast
Inventory supplies
2 people
Check the shopping list
Do the shopping
2 people
Chill drinks
2 people
Buy snacks
2 people
Lay out prizes and medals
Send participant emails
Open venue
2 people
Inspect the site
2 people
Mark safe walking routes
2 people
Set up laser tag field
4 people
Set up obstacles
3 people
Mark the start and finish zones
2 people
Set up the registration desk
2 people
Set up the catering table
2 people
Prepare snacks
3 people
Make coffee and tea
2 people
Set up scoreboard
2 people
Test laser guns
3 people
Check batteries
2 people
Prepare first aid kit
Test music and announcements
2 people
Brief volunteers
3 people

Event

Take up the reception team
3 people
Register participants
3 people
Hand out team stickers
2 people
Check clothing and belongings
2 people
Serve drinks
2 people
Give game instructions
2 people
Explain safety rules
2 people
Guide teams to start zones
4 people
Lead round one
4 people
Record round one scores
2 people
Check laser guns
3 people
Serve break snacks
3 people
Refill drinks
2 people
Host Round 2
4 people
Record round two scores
2 people
Announce team results
2 people
Set up evening buffet
4 people
Serve the evening buffet
4 people
Refill the buffet and drinks
2 people
Announce finalists
2 people
Guide the final round
4 people
Check final scores
2 people
Announce the winners
2 people
Present prizes
2 people
Take group photo
2 people
Serve the last drinks round
2 people
Check out participants
2 people

Aftercare

Turn off laser guns
3 people
Collect game materials
4 people
Take down obstacles
4 people
Clear tables and chairs
3 people
Collect waste
2 people
Wash dishes
2 people
Clean the catering table
2 people
Clean the grounds
3 people
Check equipment
2 people
Charge batteries
Empty the coolers
Store leftover food
2 people
Register lost and found items
Take waste to the collection point
2 people
Return rental equipment
2 people
Thank participants
Share the results

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 12
High tablesqty 4
Tableclothsqty 8
Clothes racksqty 2

Sports equipment

Laser gunsqty 40
Laser tag vestsqty 40
Spare vestsqty 4
Inflatable obstaclesqty 12
Conesqty 24
Ribbonsqty 8
Team wristbandsqty 40
Whistlesqty 4
Scoreboardsqty 4
Score sheetsqty 30
Pensqty 12
Stopwatchesqty 4
Prizesqty 12
Medalsqty 12
Heavy-duty storage cratesqty 8

Equipment

Charging stationsqty 6
Spare batteriesqty 80
Extension cordsqty 4
Power stripsqty 4
Portable speakersqty 2
Microphone
Megaphonesqty 2
Laptop
Printer
Rechargeable flashlightsqty 6

Lighting

LED lampsqty 6
Battery lanternsqty 4
Light-up wristbandsqty 40

Tableware

Reusable drinking glassesqty 60
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 40
Serving spoonsqty 8
Small bowlsqty 12

Kitchen

Coolersqty 4
Thermos flasksqty 4
Kettlesqty 2
Cutting boardsqty 3
Bread knivesqty 3
Serving plattersqty 12
Serving spoonsqty 8
Bottle openersqty 3
Water jugsqty 6

Decorations

Team flagsqty 8
Welcome sign
Directional signsqty 8
Name stickersqty 60
Pioneer signsqty 24

Cleaning

Waste binsqty 8
Dustpan and brushqty 2
Broomqty 2
Mop setqty 2
Bucketsqty 3
Microfiber clothsqty 12
Cleaning glovesqty 6
Hand sanitizerqty 4
First aid kit

Catering

Groceries

Tips

Confirm registrations and dietary requirements before publishing team assignments. Send the final teams and arrival instructions at least 3 days before the competition so players know where to report.
Create the match schedule before event day, including check-in, briefing, game length and changeover time. Leave at least 10 minutes between matches for equipment checks and team movement.
Test every laser gun, vest, charging station and spare battery before opening the venue. Keep spare vests and batteries together in clearly labelled storage crates rather than searching for them during a match.
Mark the start and finish zones, obstacles and safe walking routes before participants arrive. Use cones, ribbons and rechargeable flashlights where visibility may be poor, and keep walking routes separate from active play.
Prepare the registration desk with the participant list, pens, score sheets, team wristbands and a printed match schedule. Set out prizes and medals before the final round so the closing presentation does not run late.

Frequently asked questions

How far in advance should I organise a laser tag competition?: Start collecting participants and checking the venue at least 4 weeks in advance. Finalise registrations, dietary requirements, teams and the match schedule during the last 7 days.
How many laser tag matches should each team play?: Plan for at least 3 matches per team if you want a meaningful competition. Add 10 minutes between matches for equipment changes, scoring and moving players safely.
What equipment do I need for a laser tag competition?: Allow one working laser gun and vest per player, plus spare vests and batteries. You will also need obstacles, cones, scoreboards, score sheets, stopwatches and charging or power equipment.
When should I set up the laser tag field?: Open the venue and inspect the site at least 2 hours before the first players arrive. Set up obstacles and zones first, then test the equipment and walk every marked route before check-in starts.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.