What you need for a LARP event

What to bring

Grouped the way you'd shop for it, with quantities.

Tips

• Count one dinner plate, bowl, knife, fork and spoon per participant, then add at least 10% extra for breakages, dropped items and late arrivals. Do the same for drink glasses and coffee cups.
• Provide one chair per participant plus seats for organisers and crew. Add tables for registration, food service and character materials; bar stools and clothes racks are useful only where your layout and costume setup require them.
• Keep cold food in coolers and serve hot food with food warmers. Prepare enough serving platters, soup bowls, pitchers and serving spoons before the meal starts so players are not borrowing kitchen equipment during the game.
• Check every powered item together before the event: kettles, coffee machines, speakers, microphone and laptop. Match extension cords and power strips to the venue’s sockets, and test the setup before participants arrive.
• Set aside opbergkratten and waste bins near the play area and catering zone. Pack printed character cards, game cards, name badges and the run sheet in separate labelled containers so they can be found during registration and scene changes.

Frequently asked questions

How many plates and glasses do I need for a LARP event?

Start with one dinner plate, bowl, knife, fork, spoon and drink glass per participant, plus 10% spare. For 50 participants, that means at least 55 of each basic item where applicable.

What kitchen equipment is needed for a LARP event meal?

Plan for cutting boards, chef’s knives, mixing bowls, serving platters, serving spoons, soup bowls, food warmers, coolers, kettles and thermos flasks. Check these at least 2 days before the event, especially if the venue does not provide catering equipment.

How many chairs and tables are needed for a LARP event?

Provide one chair per participant and add seats for the organising team and crew. Reserve separate table space for registration, food service and materials such as character cards, badges and the participant list.

What should I check before buying equipment for a LARP event?

Confirm your final participant limit, venue furniture and available power sockets 1 week before the event. Then check whether you still need extension cords, power strips, storage crates, waste bins, speakers, a microphone or a laptop.

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