Korfball tournament checklist

A korfball tournament depends on more than a pitch and a few teams. You need a workable format, confirmed officials, clear match information and enough equipment for several games running close together. This checklist takes you from reserving the sports venue and opening registrations to printing score sheets, chilling drinks and checking the court on the day. Use it to keep decisions in the right order and avoid last-minute gaps in staffing, food or match control.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the tournament date and format
2 people
Reserve the sports venue
Reserve the cafeteria and changing rooms
Draw up tournament rules
2 people
Send invitations
2 people
Open the registration form
Contact referees
2 people
Recruit volunteers
2 people
Process registrations
2 people
Collect dietary requirements
Create team assignments
2 people
Create the match schedule
2 people
Assign referees
2 people
Assign volunteers
2 people
Send participant information
Print the match schedule
Prepare score sheets
Order prizes and medals
Check sports equipment
2 people
Check the shopping list
2 people
Do the shopping
3 people
Chill drinks
2 people
Prepare snacks and bread
3 people
Bring materials to the venue
3 people
Inspect the grounds
2 people
Check the field lines
2 people
Set up korfball posts
4 people
Prepare match balls
2 people
Set up team sections
3 people
Set up tables and chairs
4 people
Set up the reception desk
2 people
Set up competition table
2 people
Build the catering buffet
3 people
Set out coffee and tea
2 people
Set up the prize table
2 people
Test Sound System
2 people
Prepare safety equipment
Brief volunteers
3 people

Event

Welcome the referees
2 people
Register teams
3 people
Inform team supervisors
2 people
Handle the opening
2 people
Supervise the first matches
6 people
Keep track of match scores
2 people
Hand out whistles and balls
2 people
Serve coffee and tea
2 people
Serve drinks
2 people
Serve sandwiches and snacks
3 people
Refill drinks
2 people
Restock buffet supplies
2 people
Empty trash bins
2 people
Check toilets
Announce the competition schedule
Announce breaks
Check results
2 people
Supervise the final match
5 people
Handle prize ceremony
3 people
See participants off
3 people

Aftercare

Take down korfball posts
4 people
Gather sports equipment
3 people
Clean up catering
3 people
Wash dishes
3 people
Clear tables and chairs
4 people
Clean the grounds
4 people
Dispose of waste
2 people
Lock up the venue
2 people
Return materials
3 people
Return borrowed materials
2 people
Clear away leftover stock
2 people
Archive score sheets
Publish results
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Korfball postsqty 4
Korfball hoopsqty 4
Korfballsqty 8
Training bibsqty 40
Referee whistlesqty 6
Conesqty 40
Game clocksqty 4
Scoreboardsqty 4
Stopwatchesqty 4
First aid kitsqty 2

Furniture

Tablesqty 8
Chairsqty 40
Party tentsqty 2
Changing room benchesqty 8
Waste binsqty 6

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 60
Serving plattersqty 12
Pouring jugsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 8
Coolersqty 6

Equipment

Sound system
Microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Flashlightsqty 4

Decorations

Tournament bannersqty 4
Tableclothsqty 8
Directional arrowsqty 12
Name badgesqty 120
Prize boxesqty 3

Office

Clipboardsqty 12
Pensqty 30
Markersqty 12
Printer paperqty 2
Rolls of tapeqty 4
Scissorsqty 4
Staplersqty 2

Cleaning

Broom setsqty 3
Mop setsqty 2
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4

Catering

Groceries

Tips

Set the format and tournament date before inviting teams. Allow enough time between matches for substitutions, scorekeeping and any delays, then build the schedule around the number of courts and referees available.
Contact referees and recruit volunteers as soon as registration opens. You will need cover for officiating, scoring, refreshments, check-in and practical jobs such as moving tables or equipment.
Close registrations early enough to make team divisions and the match schedule. Send participant information several days before the tournament, including arrival time, changing-room details, rules and what teams need to bring.
Check every court and equipment item before loading the van. Count the korfball posts, baskets, balls, bibs, whistles, cones, clocks, scoreboards and stopwatches rather than assuming the venue has enough.
Prepare food and drinks with the tournament timetable in mind. Chill drinks before transport, set aside water for players and volunteers, and prepare serving platters, reusable cups and kitchen equipment before the first teams arrive.

Frequently asked questions

How far in advance should I organise a korfball tournament?: Start planning at least 8 to 12 weeks before the tournament. Reserve the sports venue, kantine and changing rooms first, then allow several weeks for invitations, registrations, referees and volunteers.
When should registration close for a korfball tournament?: Close registration around 10 to 14 days before the event. This gives you time to process entries, collect dietary requirements, create team divisions and produce the match schedule.
How many referees and volunteers do I need?: Plan at least one referee for every court in use, plus a backup if the tournament lasts several hours. For a small tournament, allow roughly 1 volunteer per 10 to 15 participants for check-in, scoring, food and practical support.
What should I check on the tournament day?: Arrive at least 90 minutes before the first match. Check the court, posts, baskets, balls, clocks, scoreboards, first-aid kits, changing rooms, refreshments and printed schedules before teams begin warming up.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.