What you need for a klaverjastoernooi

A klaverjastoernooi needs more than card decks and tables. You need enough score sheets, pens and table numbers to keep every round moving, plus a clear setup for registration, drinks and snacks. Plan the number of playing tables from the confirmed participants, and keep one spare deck, calculator and clipboard available. The shopping list below covers the game materials, serving items and practical supplies that are easy to overlook until the first round is about to start.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 13
Chairsqty 52
Registration desk
Prize table
Coat rackqty 2

Game materials

Klaverjas card decksqty 15
Score sheetsqty 80
Pensqty 40
Table numbersqty 12
Clipboardsqty 12
Calculatorsqty 4
Competition bell
Stopwatchqty 2
Prizesqty 6

Tableware

Coffee cupsqty 60
Glassesqty 60
Platesqty 60
Forksqty 60
Knivesqty 60
Spoonsqty 60
Serving spoonsqty 6

Kitchen

Coffee thermosesqty 3
Kettlesqty 2
Coolersqty 3
Serving plattersqty 8
Serving traysqty 4

Decorations

Tableclothsqty 13
Buntingqty 6
Welcome sign
Directional signsqty 4

Lighting

LED lightsqty 4
Extension cordsqty 3

Equipment

Portable speaker
Microphone

Cleaning

Waste binsqty 4
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Coffee creamer - 4 packs
- Semi-skimmed milk - 4 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 6 bottles
- Spa Rood - 3 bottles
- Alcohol-free beer - 2 crates
- Beer - 3 crates
- White wine - 6 bottles
- Red wine - 4 bottles
- Orange juice - 4 cartons
- Apple juice - 3 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 3 bags
- Salted peanuts - 2 bags
- Cheese cookies - 3 packs
- Salted sticks - 3 bags
- Meatballs - 120 pieces
- Mini frikandels - 80 pieces
- Vegetarian snacks - 40 pieces
- Mini cheese rolls - 60 pieces
- Baguettes - 6 pieces
- Herb butter - 4 tubs
- Young cheese - 1 kilo
- Cooked ham - 750 grams
- Hummus - 4 tubs
- Cucumbers - 4 pieces
- Cherry tomatoes - 1 kilo
- Mustard - 1 bottle
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Paper towels - 4 packs

Tips

Allow one klaverjas card deck per playing table, plus at least one spare deck for damaged or missing cards. Check every deck before guests arrive.
Prepare one score sheet and at least two pens per table for each round. Keep extra sheets and pens at the registration desk rather than on the playing tables.
Set aside one table number for every playing table and bring two or three spare numbers. Add a welcome sign and directional signs so players can find registration without asking.
For a four-hour tournament, plan roughly two to three drinks per person for the first hour and one to two per person for each additional hour. Chill drinks in coolers before doors open.
Buy fresh snacks for the full playing time and serve them on platters, not beside the score sheets. Provide enough plates, glasses, forks, knives and spoons for the expected number of participants, plus about 10% extra.

Frequently asked questions

How many card decks do I need for a klaverjastoernooi?: Use one deck per playing table and bring at least one spare deck. For example, 8 tables require 9 decks so one damaged or incomplete deck does not stop a round.
How many score sheets and pens should I buy?: Prepare one score sheet per table for every round, plus 10% extra. Put at least two working pens at each table and keep another 10 pens at the registration desk.
How much coffee and tea do I need for a klaverjastoernooi?: For a four-hour event, allow about 3 to 4 cups of coffee or tea per participant. Have the first thermoses ready before registration and refill them every 60 to 90 minutes.
When should I chill the drinks and buy fresh snacks?: Chill bottled and canned drinks at least 4 hours before the tournament, or the evening before if possible. Buy fresh snacks on the day itself and arrange them on platters 15 to 30 minutes before guests arrive.

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