What you need for a King’s Day celebration
Use this shopping list to prepare a King’s Day celebration without running out of cups, serving equipment or weather cover. Plan drinks and snacks by guest numbers, then check whether reusable tableware and cooling space are available before shopping. Tents, tables, lamps and extension cords are easy to overlook when the celebration is outdoors. Buy or collect supplies early enough to chill drinks, prepare snacks and pack weatherproof documents before the event starts.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 3
- Foldable tablesqty 10
- Folding chairsqty 80
- Buffet tablesqty 4
- High tablesqty 6
- Bar stoolsqty 12
- Tablecloth clipsqty 24
Tableware
- Reusable platesqty 180
- Reusable bowlsqty 80
- Reusable cupsqty 250
- Coffee cupsqty 80
- Tea glassesqty 60
- Forksqty 180
- Knivesqty 120
- Spoonsqty 120
- Serving spoonsqty 12
- Serving plattersqty 12
- Serving traysqty 8
Equipment
- Bluetooth speakersqty 2
- Microphone
- Microphone stand
- Extension cordsqty 6
- Power stripsqty 4
- Coolersqty 6
- Kettlesqty 3
- Coffee machinesqty 2
- Rechargeable lampsqty 8
Kitchen
- Cutting boardsqty 6
- Chef's knivesqty 4
- Bread knivesqty 3
- Mixing bowlsqty 6
- Measuring cupsqty 3
- Cutting matsqty 4
- Cooling matsqty 8
- Thermos flasksqty 6
- Ice cube traysqty 6
Decorations
- Orange buntingqty 12
- Dutch flagsqty 6
- Orange balloonsqty 150
- Balloon ribbonqty 3
- Table décorqty 12
- Orange garlandsqty 10
Lighting
- String lightsqty 6
- Battery lanternsqty 8
Sports equipment
- Footballsqty 4
- Conesqty 30
- Hoopsqty 10
- Tug of war rope
- Skipping ropesqty 12
- Trash bagsqty 12
- Can toss setqty 2
- Ring toss setsqty 3
- Sidewalk chalkqty 12
- Bubble solutionqty 20
Cleaning
- Waste binsqty 10
- Broom setsqty 3
- Litter pickersqty 4
- Bucketsqty 4
- Mopsqty 3
- Cleaning spongesqty 12
- Trash bag holdersqty 8
Catering
- Groceries
- Coffee beans - 2 kilograms
- Tea bags - 200 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweetener - 1 box
- Whole milk - 8 liters
- Oat milk - 4 liters
- Coffee creamers - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling juice - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Syrup - 4 bottles
- Ice cubes - 20 kilograms
- Orange tompouces - 150 pieces
- Mini croissants - 150 pieces
- Mini cheese rolls - 120 pieces
- Mini sausage rolls - 120 pieces
- Vegetarian mini snacks - 100 pieces
- Baguettes - 12 pieces
- Multigrain loaves - 8 pieces
- Mini soft buns - 120 pieces
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 1 kilogram
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Butter - 1 kilogram
- Cucumbers - 12 pieces
- Tomatoes - 3 kilograms
- Arugula - 6 bags
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted sticks - 8 bags
- Savory nuts - 6 bags
- Popcorn - 6 bags
- Cookies - 10 packs
- Brownies - 8 boxes
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 6 kilograms
- Strawberries - 5 kilograms
- Watermelons - 3 pieces
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Chili sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 tin
- Black pepper - 1 canister
- Paprika powder - 1 can
- Satay skewers - 2 packs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Napkins - 500 pieces
- Wet wipes - 6 packs
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 3 bottles
- Rubber gloves - 12 pairs
- Trash bags - 100 pieces
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Paper towels - 8 packs
- Bandages - 2 boxes
- Sunscreen - 6 bottles
- Mint water - 4 bottles
- Chewing Gum - 10 packs
- Orange candy - 5 kilogram
- Lollipops - 150 pieces
Tips
- Plan two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Include water as well as alcoholic and non-alcoholic options, and chill the first batch at least 6 hours ahead.
- Allow one reusable cup, plate, bowl, fork, knife and spoon per guest, plus 10% extra. Add serving spoons, platters and trays separately so guests are not taking serving equipment to their seats.
- For an outdoor celebration, arrange party tents and tablecloth clips before the day itself. Check the forecast 48 hours ahead and keep a bad-weather setup that can be assembled without moving the whole buffet.
- Count power points before bringing speakers, a microphone, kettles or coffee machines. Pack at least one extension cord and one power strip per separate powered area, and test rechargeable lamps the evening before.
- Prepare prizes, name badges, route signs and printed phone numbers in labelled bags. Pack the documents in a weatherproof folder and set aside cutting boards, chef’s knives and bread knives before food preparation begins.
Frequently asked questions
- How many drinks do I need for a King’s Day celebration?
- Plan two to three drinks per person for the first hour, followed by one to two drinks per person for every additional hour. Keep water available throughout and reserve enough cooler space for the first serving round.
- How much tableware should I buy for King’s Day?
- Provide one plate, bowl, cup, fork, knife and spoon per guest, plus 10% extra. For 30 guests, that means 33 of each reusable item; serving spoons and platters are needed in addition.
- When should I shop for a King’s Day celebration?
- Buy non-perishable supplies and check equipment at least 7 days beforehand. Shop for fresh food one to two days before the event, then chill drinks at least 6 hours before guests arrive.
- What outdoor equipment do I need for King’s Day?
- For an outdoor setup, plan party tents, tables, seating, tablecloth clips, coolers, rechargeable lamps and safe power equipment. Check the weather 48 hours beforehand and keep a complete alternative setup ready.
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