What you need for a kart race

A kart race needs more than kart packages and helmets. You also need a clear check-in point, numbered bibs, safety and timing equipment, catering supplies, and materials for the start groups. Buy or collect items early enough to check sizes, quantities and working batteries. This list helps you cover the practical details that are easy to miss when the focus is on the race itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Beer tablesqty 4
Reception desk
Clothes racksqty 2

Equipment

Laptopqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Mobile phonesqty 3
Stopwatchesqty 3
Walkie-talkiesqty 4
Microphone
Speakerqty 2

Sports equipment

Helmetsqty 50
Kart packagesqty 50
Neck protectorsqty 50
Bib numbersqty 50
Start flagsqty 3
Conesqty 12
Barrier tapeqty 2
Stopwatch board
Medalsqty 12
Cupsqty 3
First aid kit
Safety vestsqty 6

Tableware

Reusable glassesqty 60
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6
Pitcherqty 4

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Serving spoonsqty 6
Pliersqty 4
Food warmersqty 4
Ice packsqty 12
Aluminum foilqty 2
Food storage containersqty 10

Decorations

Finish flag
Bannersqty 6
Tableclothsqty 8
Directional signsqty 8
Name badgesqty 55
Notice board
Poster puttyqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee milk - 2 bottles
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Tonic - 2 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Rosé - 4 bottles
- Bitterballen - 4 boxes
- Mini frikandellen - 3 boxes
- Vegetarian snacks - 3 boxes
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted nuts - 3 bags
- Salsa - 3 jars
- Cheese cubes - 3 kilo
- Sliced sausage - 2 kilo
- Olives - 2 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 40 pieces
- Mini rolls - 100 pieces
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Cheese slices - 2 kilos
- Ham slices - 2 kilo
- Hummus - 6 tubs
- Chicken satay - 5 kilos
- Vegetarian satay - 2 kilos
- Satay sauce - 3 liter
- French fries - 8 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Garlic sauce - 2 bottles
- Mixed salad - 5 kilos
- Salad dressing - 2 bottles
- Vegetarian meal - 10 portions
- Vegan meal - 5 portions
- Gluten-free meal - 5 portions
- Chocolate cake - 2 cakes
- Vegan cake - 1 cake
- Whipped cream - 4 aerosol cans
- Cookies - 6 packs
- Ice cubes - 12 bags
- Napkins - 300 pieces
- Paper cups - 100 pieces
- Stir sticks - 200 pieces
- Coffee filters - 2 packs
- Trash bags - 40 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 6 pieces
- Hand soap - 4 bottles
- Hand gel - 4 bottles

Tips

Plan one bib number and one wristband per participant, plus at least 10% spares for last-minute changes or damaged items. Sort them by start group before race day.
Keep catering cold until serving and provide enough reusable glasses, coffee cups, plates and cutlery for the full group. Add extra tableware if guests may return for seconds.
Test the laptop, printer, microphone, speaker and stopwatch board at least one day beforehand. Bring extension cords and power strips only after checking where the venue’s sockets are.
Prepare the reception desk with the participant list, printed program, consents and terms, pens and spare registration materials. Set it up 30 minutes before the first arrival.
Count medals, cups and other prizes before collection, not at the venue. Keep them together with the race schedule so winners can be announced without searching through boxes.

Frequently asked questions

What do I need to buy for a kart race?: Plan for bib numbers, wristbands, prizes, medals, cups, catering, tableware and registration supplies. Helmets, kart packages and neck protectors are usually part of the track arrangement, so confirm this in the quote and terms before buying anything.
How many bib numbers do I need for a kart race?: Prepare one bib number per participant and keep at least 10% extra. For 30 racers, that means 33 bib numbers, allowing for replacements and late changes.
When should I prepare the kart race shopping list?: Make the first list at least two weeks before the race and complete the shopping several days beforehand. Check catering quantities, prizes, printed materials and working equipment again the day before.
How much catering and tableware do I need for a kart race?: Plan food for every registered participant and invited guest, then add about 10% for seconds or changes. Provide at least one plate, one cutlery set and one reusable glass per person, with extra coffee cups if coffee is served throughout the event.

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