What to Buy for a Kart Event

A kart event needs more than helmets and a track booking. Plan supplies for registration, waiting time, refreshments and the celebration afterward, especially if guests will stay for cake or prizes. Bring one set of tableware per guest plus a small spare supply, and prepare name badges and participant forms before arrival. Drinks need to be chilled early, while earplugs, medals and gift bags are easy to overlook until the event is already underway.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Chairsqty 24
Coat rack

Tableware

Reusable platesqty 30
Reusable cupsqty 30
Cutlery setsqty 30
Serving plattersqty 6
Serving tongsqty 4
Cake knife

Kitchen

Coolersqty 2
Ice containersqty 2
Thermos flasksqty 3
Cutting boardsqty 2
Bread knivesqty 2

Equipment

Bluetooth speaker
Extension cordsqty 2
Power stripsqty 2

Decorations

Karting balloonsqty 30
Karting banner
Tableclothsqty 4
Balloon ribbonqty 2
Tapeqty 2

Paper goods

Name badgesqty 30
Ballpoint pensqty 10
Participant formsqty 30

Sports equipment

Earplugsqty 24
Medalsqty 3

Gifts

Gift bagsqty 24
Karting stickersqty 48
Karting keychainsqty 24

Catering

Groceries
- White soft rolls - 36 pieces
- Multigrain rolls - 24 pieces
- Mini croissants - 24 pieces
- Back ham - 1,5 kilogram
- Cheese slices - 1.5 kilograms
- Chicken breast slices - 1 kilogram
- Cream cheese - 4 tubs
- Herb butter - 3 tubs
- Hummus - 4 tubs
- Cherry tomatoes - 1,5 kilograms
- Cucumbers - 4 pieces
- Bell pepper strips - 1 kilogram
- Grapes - 2 kilogram
- Apples - 24 pieces
- Bananas - 24 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Cheese snacks - 3 bags
- Salted sticks - 3 bags
- Mini pizzas - 30 pieces
- Vegetarian mini pizzas - 12 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 1 bottle
- Garlic sauce - 2 bottles
- Birthday cake - 1 cake for 24 people
- Whipped cream - 4 cans
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 6 bottles
- Spa Rood - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Coffee - 2 packs
- Tea - 1 box
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Sweetener - 1 box
- Lemon slices - 4 lemons
- Ice cubes - 8 bags
- Napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Cleaning sponges - 2 packs
- Hand soap - 2 dispensers
- Hand gel - 2 bottles

Tips

Buy one reusable plate, cup and cutlery set per guest, plus 10% extra for replacements or second servings. Add serving platters, tongs and a cake knife if food and cake are part of the plan.
Chill drinks at least 3 hours before guests arrive. Use coolers or ice containers for transport, and prepare roughly 2 to 3 drinks per person for the first hour, then 1 per person per hour afterward.
Prepare one name badge and one participant form for every driver, plus 10% extra. Keep ballpoint pens at the registration table so missing details can be completed before the race.
Pack one pair of earplugs per participant and keep at least 5 spare pairs available. Collect medals, gift bags, stickers and keychains together before the event instead of leaving them for the prize moment.
Set aside 30 to 45 minutes for decorating and setup. Bring tape, balloon ribbon, tablecloths and the karting banner, and test the Bluetooth speaker, extension cords and power strips before guests arrive.

Frequently asked questions

What should I buy for a karting birthday party?: Plan tableware, chilled drinks, cake-serving items, name badges, participant forms, earplugs and prizes. Buy one gift bag per child or guest, plus about 10% extra cups, plates and small giveaways.
How many drinks do I need for a kart event?: Allow 2 to 3 drinks per person during the first hour and about 1 drink per person for each additional hour. Chill them at least 3 hours in advance and bring extra water for drivers.
Do I need earplugs for a karting event?: Pack one pair of earplugs for every participant and at least 5 spare pairs. Keep them at registration so drivers can use them before entering the track area.
How many name badges and participant forms should I print?: Print one name badge and one participant form per driver, then add 10% extra for changes or damaged copies. Prepare them before arrival and keep pens with the forms at the check-in table.

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