What to Buy for a Karaoke Night

A karaoke night needs more than songs and microphones. You will need a clear sign-up point, enough glasses and servingware, chilled drinks, simple food service and reliable cables for the setup. Plan your shopping around the number of guests, then add a small buffer for broken glasses, spilled drinks and extra singers. Check the equipment list before shopping so you do not discover missing adapters, extension cables or batteries on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
Buffet tablesqty 2
Registration desk
Stoolsqty 4

Tableware

Reusable drinking glassesqty 60
Wine glassesqty 30
Platesqty 60
Cutlery setsqty 60
Serving bowlsqty 8
Serving plattersqty 8
Serving spoonsqty 8

Equipment

Karaoke screen
Karaoke system
Speakersqty 2
Wireless microphonesqty 2
Microphone standsqty 2
Music laptop
Audio and video cables
Extension cordsqty 4
Power stripsqty 4

Lighting

Mood lightingqty 4
Light standqty 2

Decorations

Balloonsqty 100
Buntingqty 8
Tableclothsqty 8
Name badgesqty 60
Pensqty 12
Registration formsqty 60

Kitchen

Coolersqty 4
Ice bucketsqty 3
Thermos flasksqty 4
Corkscrewqty 2
Bottle openersqty 3
Cutting boardsqty 3
Kitchen knivesqty 3

Cleaning

Waste binsqty 4
Mopsqty 2
Bucketsqty 2
Dustpan and brushqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Beer - 4 crates
- Alcohol-free beer - 2 six-packs
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 3 bottles
- Tonic - 4 bottles
- Lemonade - 4 bottles
- Lemons - 12 pieces
- Limes - 8 pieces
- Ice cubes - 10 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Olives - 4 jars
- Snack mix - 3 bags
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Bell peppers - 8 pieces
- Grapes - 3 kilos
- Apples - 30 pieces
- Bananas - 20 pieces
- Baguettes - 8 pieces
- Mini wraps - 6 packs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Vegetarian spread - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Mini frikandels - 4 bags
- Vegetarian snacks - 4 boxes
- Puff pastry snacks - 6 boxes
- Bitterballen - 6 boxes
- Satay sauce - 2 jars
- Cookies - 6 packs
- Chocolate - 3 bars
- Cupcakes - 60 pieces
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces

Tips

Plan two to three drinks per guest for the first hour, then add one drink per person for each additional hour. Keep non-alcoholic options separate and chill them before guests arrive.
Allow one reusable drinking glass per guest plus 10% spare. For 30 guests, that means at least 33 glasses, with extra wine glasses only if wine is being served.
Buy or bring enough servingware for the food you will actually offer: one plate and cutlery set per guest, plus two to three serving bowls or platters for shared snacks.
Check every karaoke connection at least one day before the event. Confirm that the screen, speakers, microphones, laptop, audio and video cables, extension cables and power strips work together.
Prepare one sign-up form and at least one pen for every 15 guests, then add name cards if singers need to identify their place in the queue. Keep the sign-up table near the entrance so it is used before people settle in.

Frequently asked questions

What do I need to buy for a karaoke night?: Plan for drinks, glasses, plates, cutlery, serving bowls or platters, snacks, sign-up forms and pens. You also need the karaoke screen, system, speakers, microphones, laptop, compatible cables, extension cables and power strips.
How many drinks should I buy for a karaoke party?: Allow two to three drinks per person for the first hour, followed by one drink per person per additional hour. Add about 10% extra for unexpected guests, spills and people staying longer.
How many glasses and plates do I need for 30 karaoke guests?: Prepare 33 reusable drinking glasses and at least 33 plates and cutlery sets. Add wine glasses only if wine is on the menu, and keep a few extra serving pieces available for the buffet.
When should I check the karaoke equipment?: Test the complete setup at least one day before karaoke night, not just the microphones. On the event day, allow 60 to 90 minutes to connect the system, test both microphones, set the sound level and arrange the playlist.

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