Judo camp checklist: what to arrange and when

A judo camp needs more than mats and a training schedule. You need participant details, medical information, permissions, belt groups, food, first aid, and a clear registration process ready before athletes arrive. This checklist puts the work in a practical order, from confirming the venue and budget to laying out mats and chilling drinks. Use it to keep the sports equipment, match materials, and camp logistics together instead of discovering missing items during registration.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
2 people
Create the program
2 people
Prepare the budget
2 people
Send invitations
2 people
Process registrations
2 people
Check contact details
2 people
Collect dietary requirements
2 people
Collect medical information
2 people
Check permissions
2 people
Group participants
2 people
Inform the judo athletes
2 people
Confirm reservation
Order food and drinks
2 people
Check judo mats
2 people
Check sports equipment
2 people
Restock first aid supplies
Print badges and lists
Print match schedule
Do the shopping
3 people
Chill drinks
2 people
Wash fruits and vegetables
2 people
Set out sandwich toppings
2 people
Set up first aid table
Set up the registration table
2 people
Lay Out Judo Mats
6 people
Mark the sports fields
2 people
Set up tables and chairs
4 people
Set up the catering table
2 people
Hang decorations
2 people
Test sound equipment
Brief volunteers
2 people

Event

Receive participants
4 people
Register attendance
2 people
Hand out badges
2 people
Explain the opening and rules
2 people
Lead the warm-up
3 people
Provide judo training
4 people
Hand out break drinks
3 people
Refill drinks
2 people
Lead team games
4 people
Prepare tournament
3 people
Support the judo tournament
5 people
Record competition results
2 people
Set tables for dinner
4 people
Serve dinner
4 people
Serve diet meals
2 people
Refill drinks
2 people
Clear away dishes
3 people
Supervise the evening game
4 people
Handle prize ceremony
2 people
Announce the closing
Ensure participants leave safely
4 people

Aftercare

Collect lost property
2 people
Collect waste
3 people
Wash dishes
3 people
Clean up catering
3 people
Disinfect judo mats
4 people
Clear away the judo mats
6 people
Clear tables and chairs
4 people
Remove decorations
2 people
Clean the venue
4 people
Clean sports equipment
2 people
Count materials
2 people
Return borrowed materials
2 people
Check the final bill
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Judo matsqty 60
Judo uniformsqty 6
White judo beltsqty 30
Yellow judo beltsqty 10
Orange judo beltsqty 10
Green judo beltsqty 10
Judo belts blueqty 10
Conesqty 30
Marker discsqty 30
Skipping ropesqty 12
Soft ballsqty 12
Hoopsqty 12
Stopwatchqty 4
Whistlesqty 4
Scoreboardsqty 4
Match ticketsqty 60
Medalsqty 12

Furniture

Tablesqty 8
Chairsqty 70
Registration desk
Waste binsqty 6

Tableware

Platesqty 70
Bowlsqty 70
Drinking glassesqty 80
Mugsqty 40
Cutlery setsqty 80
Serving plattersqty 12
Serving spoonsqty 8

Kitchen

Coolersqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Bread knivesqty 3
Pliersqty 6
Measuring cupsqty 3
Water jugsqty 8
Thermos flasksqty 4

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 3
Power stripsqty 3
Power banksqty 2

Decorations

Buntingqty 6
Balloonsqty 50
Tableclothsqty 8
Name badgesqty 70
Pensqty 20
Duct tapeqty 4
Scissorsqty 4

Cleaning

Bucketsqty 4
Mopsqty 4
Broomsqty 3
Dustpan and brushqty 3
Spongesqty 8
Hand soap dispensersqty 4
Disinfectant sprayqty 4
First aid kit
Paper towelsqty 8

Catering

Groceries

Tips

Collect dietary requirements and medical information before grouping participants, then keep the final lists at the registration and first-aid tables. Aim to close these details several days before the camp starts.
Check the judo mats, belts, cones, marker discs, ropes, balls, hoops, stopwatches, and whistles before setup day. Test the equipment in the actual training space rather than assuming everything is ready.
Print badges, participant lists, and the match schedule before arrival day, with a few spare copies. Keep match tickets, scoreboards, and medals together so officials are not searching for them between bouts.
Set up registration before laying out the mats. A registration desk, chairs, badges, and lists should be ready first, while the mats and sports equipment can then be arranged without blocking the check-in flow.
Prepare food service as a separate work area: wash fruit and vegetables, set out sandwich toppings, chill drinks, and place plates, bowls, glasses, mugs, cutlery, and serving utensils before athletes take a break.

Frequently asked questions

How far in advance should I organize a judo camp?: Confirm the date, location, permissions, and reservation first, then open registrations. Close participant, dietary, and medical details at least 7 days before camp so groups, badges, food, and first-aid preparation can be finalized.
What should I prepare for a judo camp registration desk?: Set up the desk, chairs, badges, participant lists, contact details, and any permission information before athletes arrive. Allow at least 30 minutes before the published start time for check-in and last-minute questions.
How many judo mats do I need for a camp?: The required number depends on the training area and group size, so measure the venue before confirming the layout. Check every mat before the camp and leave clear space around the training area for officials, equipment, and first aid.
When should food and drinks be ready at a judo camp?: Order food and drinks after registrations and dietary requirements are confirmed. Chill drinks and prepare fruit, vegetables, and sandwich toppings on the day, allowing enough time for the serving area to be set before the first break.

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